State Administrative Expenses for Child Nutrition

To provide each State agency with funds for its administrative expenses in supervising and giving technical assistance to local schools, school districts and institutions in their conduct of Child Nutrition Programs.

State agencies that administer the distribution of USDA Foods to schools and
child or adult care institutions are also provided with State Administrative Expense (SAE) funds.

Agency - Department of Agriculture

Established in 1862, the Department of Agriculture serves all Americans through anti-hunger efforts, stewardship of nearly 200 million acres of national forest and rangelands, and through product safety and conservation efforts. The USDA opens markets for American farmers and ranchers and provides food for needy people around the world.

Office - None.

See Appendix IV of the Catalog.

Selected Recipients for this Program

RecipientAmount Start DateEnd Date
Elementary And Secondary Education, Massachusetts Department Of $ 17,820,129   2022-01-012023-09-30
Agriculture, Texas Department Of $ 111,555,254   2022-01-012023-09-30
District Of Columbia, Government Of $ 2,129,929   2022-01-012023-09-30
New Jersey Department Of Agriculture $ 24,917,949   2022-01-012023-09-30
Education, Kansas Dept Of $ 10,279,020   2022-01-012023-09-30
Department Of Agriculture Nevada $ 8,333,527   2021-10-012023-09-30
Education, California Department Of $ 115,356,821   2021-10-012023-09-30
Education, Virginia Department Of $ 21,935,911   2022-01-012023-09-30
Elementary And Secondary Education, Ri Department Of $ 2,800,945   2022-01-012023-09-30
Education, South Dakota Department Of $ 3,243,736   2022-01-012023-09-30

Program Accomplishments

Not Applicable.

Uses and Use Restrictions

SAE funds must be used for purposes specified in the legislation, consistent with the cost principles and constraints on allowable and unallowable costs, and indirect cost rates as prescribed in government wide guidance at 2 CFR Part 200.

These funds may be used, under certain conditions, for the procurement of supplies, equipment, and services.

Eligibility Requirements

Applicant Eligibility

State agencies responsible for the conduct of Child Nutrition Programs, and agencies responsible for the distribution of USDA Foods to schools and child or adult care institutions, including agencies in the U.S.


Beneficiary Eligibility

State agencies responsible for the conduct of Child Nutrition Programs, and agencies responsible for the distribution of USDA Foods to schools and child or adult care institutions, including agencies in the U.S. Territories.


Costs are to be determined and documented in accordance with agency regulations (7 CFR 235) and government wide guidance at 2 CFR Part 200 applies to this program. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is required.

Environmental impact information is not required for this program.

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. The State agency submits an initial administrative plan for disbursement of funds to the Food and Nutrition Service (FNS). A State agency may amend its plan at any time to reflect changes in funding or activities. Substantive changes require FNS approval.

Award Procedures

Release of funds to a State agency is contingent upon approval of the State agency's initial SAE plan. Upon approval of the plan, the State agency and FNS enter into a written agreement. FNS will determine the amount of SAE funds available for payment to the State agency, specify the terms and conditions of the State agency's annual grant, and make funds available for payment by means of a letter of credit.


Not Applicable.


Child Nutrition Act of 1966, as amended, 42 U.S.C. 1776, 1779.

Range of Approval/Disapproval Time

Not Applicable.


Not Applicable.



Assistance Considerations

Formula and Matching Requirements

Statutory Formula: Section 7(a) of the Child Nutrition Act of 1966, as amended,42 U.S.C. 1776, describes the funding formula for cash assistance. For the National School Lunch Program, School Breakfast Program, and Special Milk Program, funds are allocated on the basis of an amount equal to one percent of the total funds used in the State for these programs during the second preceding year based on FNS program and fiscal data. However, no State receives less than $200,000 or the amount it received in fiscal year 1981, whichever is larger. For the Child and Adult Care Food Program, a sliding grant is made based on FNS program and fiscal data. In addition, the Secretary of Agriculture has discretionary authority to provide funds to States for program improvement, based on FNS program and fiscal data. Matching requirements are not applicable to this program. This program has MOE requirements, see funding agency for further details. Any reduction of funds from State sources below the fiscal year 1977 level will result in a withdrawal of Federal funds under this grant.

Length and Time Phasing of Assistance

Funding is provided each fiscal year during the period covered by the agreement. A State agency may carry over up to twenty percent of SAE funds allocated to it for obligation and expenditure during the succeeding fiscal year. Method of awarding/releasing assistance: by letter of credit.

Post Assistance Requirements


Program reports are not applicable.

Cash reports are not applicable.

Progress reports are not applicable.

Each State agency submits quarterly financial status information on SAE funds on forms provided by FNS and will continue to report information on the use of SAE funds, after the end of the fiscal year to which they pertain, until all unpaid obligations have been liquidated.

Performance monitoring is not applicable.


In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. Audits may be conducted less frequently under conditions specified in government wide guidance 2 CFR Part 200.


Each State agency keeps records on administrative expenses conforming with the applicable SAE plan and maintains current accounting records of SAE funds that identify fund authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income.

Financial Information

Account Identification



(Formula Grants) FY 15 $223,554,000; FY 16 est $270,878,000; and FY 17 est $279,058,000

Range and Average of Financial Assistance

Range from $43,880 to $32,270,448. Average $3,237,526.

Regulations, Guidelines, and Literature

Program regulations are codified at 7 CFR Part 235.

Information Contacts

Regional or Local Office

None. See Appendix IV of the Catalog.

Headquarters Office

Cynthia Long, 3101 Park Center Drive Room 628, Alexandria, Virginia 22302. Phone: 703-305-2590.

Criteria for Selecting Proposals

Not Applicable.

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