Emergency Food Assistance Program (Administrative Costs)

To help supplement the diets of low-income persons by making funds available to States for storage and distribution costs incurred by State agencies and local organizations, such as soup kitchens, food banks, and food pantries, including faith-based organizations, in providing food assistance to needy

Agency - Department of Agriculture

Established in 1862, the Department of Agriculture serves all Americans through anti-hunger efforts, stewardship of nearly 200 million acres of national forest and rangelands, and through product safety and conservation efforts. The USDA opens markets for American farmers and ranchers and provides food for needy people around the world.

Office - See Regional Agency Offices.

Selected Recipients for this Program

RecipientAmount Start DateEnd Date
Agriculture And Consumer Services, Virginia Department Of $ 627,837   2022-06-132024-06-30
Vermont State Agency Of Education $ 294,490   2022-06-132024-06-30
Health And Human Services, Nebraska Department Of $ 393,303   2022-06-132024-06-30
Indiana State Department Of Health $ 890,373   2022-06-132024-06-30
Agriculture, West Virginia Department Of $ 468,829   2022-06-132024-06-30
Health And Welfare, Idaho Department Of $ 391,450   2022-06-132024-06-30
Public Instruction, North Dakota Department Of $ 315,457   2022-06-132024-06-30
Elementary And Secondary Education, Massachusetts Department Of $ 942,290   2022-06-132024-06-30
Agriculture, Texas Department Of $ 3,759,351   2022-06-132024-06-30
New Jersey Department Of Agriculture $ 1,146,376   2022-06-132024-06-30

Program Accomplishments

Fiscal Year 2016: Provided 460,073,845 pounds of USDA Foods purchased with appropriated funds for TEFAP to State and local agencies for distribution to needy persons for use at home or for use at sites which serve prepared meals. Fiscal Year 2017: No Current Data Available. Fiscal Year 2018: No Current Data Available.

Uses and Use Restrictions

Administrative funds are provided to State agencies to cover administrative costs incurred at the State and local level in the operation of the program.

Funds may only be used for approved administrative expenses, and the State agency is required to pass through at least 40 percent of the funds to emergency feeding organizations or expend such funds on their behalf.

In addition, the States must match, either in cash or in-kind, the amount of administrative funds not passed through to emergency feeding organizations. States may choose sites that distribute to low-income households and/or congregate sites that provide prepared meals to the needy.

Allowable costs include nutrition education, warehousing, food delivery, participant certification, and other administrative costs.

Eligibility Requirements

Applicant Eligibility

State agencies that are designated as distributing agencies by the Governor or other appropriate State executive authority may receive these administrative funds to support the distribution of USDA Foods to low-income persons.

Beneficiary Eligibility

Public or private non-profit organizations, such as food banks, food pantries, and soup kitchens, which provide food assistance to low-income persons.


State agencies and local organizations are required to document their use of the administrative funds, and only those administrative costs permitted under 2 CFR Part 200 for State and local governments will be allowed. Local agencies may be required to document their non-profit status. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Environmental impact information is not required for this program.

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program.

Award Procedures

Administrative funds are allocated among the States on the basis of a legislatively-mandated formula that takes into account each State's relative share of the National number of persons with income below the poverty level (60 percent) and of unemployed persons (40 percent). At a minimum, States must make at least 40 percent of the administrative grant available to emergency feeding organizations, or expend such funds on their behalf.


Not Applicable.


Emergency Food Assistance Act of 1983, Sections 204 and 209, Public Law 98-8, 97 Stat. 35, 7 U.S.C 7508; Federal Supplemental Compensation Act of 1982 Amendments, Section 2, as amended, Public Law 98-92, 97 Stat. 608; Food Security Act of 1985, as amended, Section 1569, Public Law 99-198, 99 Stat. 1354; Public Law 100-77, 101 Stat. 536; Public Law 100-435, 102 Stat. 1647; Public Law 101-624, 104 Stat. 3359; Public Law 104-193, 110 Stat. 2105; Public Law 104-127, 110 Stat. 1029; Public Law 107-171, 116 Stat. 330; Public Law 110-246, 122 Stat. 1882.

Range of Approval/Disapproval Time

Not Applicable.


Not Applicable.


Federal/State agreements are ongoing and amended as necessary. Local organizations receiving administrative funds must have an agreement with the State agency or with another local organization participating in the program. Such agreements are ongoing and amended as necessary.

Assistance Considerations

Formula and Matching Requirements

Statutory Formula: Title Agriculture, Chapter 7, Part 251.3. Matching Requirements: States are required to pass through to emergency feeding organizations at least 40 percent of the administrative funds allocated to the State. States are required to match, either as cash or in-kind contribution, 100 percent of the administrative funds not passed through to emergency feeding organizations. This program does not have MOE requirements.

Length and Time Phasing of Assistance

Funds are provided through the electronic transfer system as they are needed for actual expenditures on a fiscal year basis. Any funds which are made available through the initial allocation or a subsequent reallocation that are not used are turned back to the Federal government, and reallocated according to the legislatively mandated formula. Method of awarding/releasing assistance: by letter of credit.

Post Assistance Requirements


No program reports are required.

Quarterly and annual financial reports are made on FNS-667.

No progress reports are required.

No expenditure reports are required.

No performance monitoring is required.


In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.


Normal records accounting for receipts and dispersals; retention required for 3 years following the close of the fiscal year or until any outstanding audit, claim, or litigation is settled.

Financial Information

Account Identification



(Formula Grants) FY 16 $77,930,804; FY 17 est $59,401,000; and FY 18 est $54,401,000 - FY 2015 administrative funds include $49,401,000 in appropriated funds and an additional $24,566,173 after conversions and recoveries. FY 2016 administrative funds include $54,401,000 in appropriated funds and an additional $23,529,804 after conversions and recoveries.

Range and Average of Financial Assistance

In Fiscal Year 2016, the range for assistance to State agencies was from $26,085 to $11,460,005, after conversions and recoveries; the average amount of assistance was $1,416,924.

Regulations, Guidelines, and Literature

7 CFR Part 251; refer to 7 CFR Part 250 for applicable provisions on USDA Foods handling.

Information Contacts

Regional or Local Office

See Regional Agency Offices.

Headquarters Office

Erica Antonson 3101 Park Center Drive, Alexandria, Virginia 22302 Email: Erica.Antonson@fns.usda.gov Phone: 7033052680

Criteria for Selecting Proposals

Not available.

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