Bureau of Indian Affairs Facilities Operations and Maintenance

To provide funds for basic operating services to Bureau-owned or Bureau-operated non-education facilities and to maintain these facilities in a safe operating condition for the conduct of Bureau programs.

Agency - Department of the Interior

The Department of the Interior protects and provides access to the Nation's natural and cultural heritage, including responsibilities to Indian tribes and island communities. Departmental goals include resource protection and usage, overseeing recreational opportunities, serving communities and excellence in management.

Office - See Regional Agency Offices.

Applications may be filed with the local Bureau of Indian Affairs agency or regional office as listed in Appendix IV of the Catalog.

Selected Recipients for this Program

RecipientAmount Start DateEnd Date
Miccosukee Corporation $ 7,112,307   1991-09-252023-09-30
Seminole Tribe Of Florida, Inc., The $ 14,782,356   2001-02-062023-09-30
Eastern Band Of Cherokee Indians $ 9,119,490   2014-10-012022-09-30
Indian Township Passamaquoddy School Committee $ 26,585,562   2008-08-112022-09-30
Metlakatla Indian Community $ 3,403,397   2018-10-012020-09-30
Red Lake Band Of Chippewa Indians $ 34,609,561   2018-10-012020-09-30
Chippewa Cree Tribe Of The Rocky Boy Reservation, The $ 150,000   2015-09-182016-09-30
Mandaree School District 36 $ 30,736   2012-10-012015-09-30
$ 0   
$ 0   

Program Accomplishments

Fiscal Year 2016: No Information Available. Fiscal Year 2017: No Information Available. Fiscal Year 2018: No Information Available.

Uses and Use Restrictions

Funds may be used for essential services for non-education physical plant and utility systems throughout the Bureau.

The Operation and Maintenance may be used for personnel services, supplies, materials, equipment and support for planning, reporting and managing the operations and resources of the organization as well as heating, cooling, electricity, water, sewage, refuse disposal, basic telecommunications equipment, unscheduled and preventive maintenance, GSA vehicle rental, lease agreements, and custodial and protection services.

For more information contact the headquarters office.

Eligibility Requirements

Applicant Eligibility

Federally Recognized Indian Tribal Governments who have Bureau-owned or Bureau-operated facilities on their reservation.

Beneficiary Eligibility

Federally Recognized Indian Tribal Governments and occupants and visitors of Bureau-owned or Bureau-operated facilities.


Initial application must be accompanied by a resolution of the governing body of the Indian tribe. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

An informal conference with the Bureau of Indian Affairs agency representative is recommended.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.


Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Initial applications must contain the information specified in 25 CFR Part 900, Subpart C 'Contract Proposal Contents.' Completed applications should be submitted to the local Bureau agency or regional office listed in Appendix IV of the Catalog.

Award Procedures

The dollar value of the award depends upon the amount that would otherwise be spent for the program through direct services provided by the Bureau. Operation and Maintenance is based upon age and condition, size, utilities costs, and other pertinent factors of the facility.


Not Applicable.


Indian Self-Determination and Education Assistance Act, Public Law 93-638, as amended, 25 U.S.C. 450.

Range of Approval/Disapproval Time

Applications will be processed within 90 days.


An unsuccessful applicant may request an informal conference with the deciding official, or may appeal the denial of the application to the Interior Board of Indian Appeals, or may bring suit in U.S. District Court. Full appeal procedures are found in 25 CFR Part 900.


Awards may be renewed indefinitely upon satisfactory performance by the contractor/grantee and continued use of the facilities. A notice of intent to renew should be submitted at least 90 days prior to the expiration of the current award. The amount of the award may be adjusted based on appropriations and need.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. Matching requirements are not applicable to this program. MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Awards are made on an annual basis and the funds remain available until expended by the contractor/grantee. See the following for information on how assistance is awarded/released: Payments may be made in advance or by way of reimbursement. The timing of the payments will be negotiated with the Indian tribe.

Post Assistance Requirements


Program accomplishment reporting requirements will be negotiated with the contractor/grantee.

Cash reports are not applicable.

Progress reports are not applicable.

The Federal Financial Report, SF 425 is required.

Performance monitoring is not applicable.


In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.


Financial records must be retained for 3 years from the date of submission of the single audit report. Procurement records must be retained for 3 years from the date of final payment. Property records must be retained for 3 years from the date of disposition, replacement, or transfer. Records pertaining to any litigation, audit exceptions or claims must be retained until the dispute has been resolved.

Financial Information

Account Identification



(Direct Payments for Specified Use) FY 16 Not Separately Identifiable; FY 17 Not Separately Identifiable; and FY 18 Not Separately Identifiable

Range and Average of Financial Assistance

Not available.

Regulations, Guidelines, and Literature

25 CFR Part 900; OMB Circular A-87, 'Cost Principles for State, Local, and Indian Tribal Governments.'

Information Contacts

Regional or Local Office

See Regional Agency Offices. Applications may be filed with the local Bureau of Indian Affairs agency or regional office as listed in Appendix IV of the Catalog.

Headquarters Office

Director Office of Facilities Management and Construction, Bureau of Indian Affairs, 201 Third Street, NW, Suite 500, P.O. Box 1248, Albuquerque, New Mexico 87103 Phone: (505)346-6522

Criteria for Selecting Proposals

Applicants meeting the requirements of 25 CFR Part 900 who have Bureau-owned or Bureau-operated facilities on their reservation.

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