Replacement and Repair of Indian Schools

Providing safe, functional, code-compliant, economical, and energy efficient education facilities for American Indian students attending Bureau of Indian Affairs owned or funded primary and secondary schools and/or residing in Bureau owned or funded dormitories.

Additional objectives for ARRA
funded projects include having a demonstrated or potential ability to deliver programmatic results, optimizing economic activity and the number of jobs created or saved, achieving long-term public benefits from improved school infrastructure, fostering energy independence or improving educational quality.
Examples of Funded Projects

Fiscal Year 2016: No Information Available.

Fiscal Year 2017: No Information Available.

Fiscal Year 2018: No Information Available.


Agency - Department of the Interior

The Department of the Interior protects and provides access to the Nation's natural and cultural heritage, including responsibilities to Indian tribes and island communities. Departmental goals include resource protection and usage, overseeing recreational opportunities, serving communities and excellence in management.

Office - See Regional Agency Offices.

Applications may be filed with the local Bureau of Indian Affairs agency or regional office as listed in Appendix IV.
Website Address

http://www.bia.gov




Selected Recipients for this Program


RecipientAmount Start DateEnd Date
Quileute Tribe Of The Quileute Reservation $ 47,128,282   2016-09-122021-09-30
Pleasant Point Passamaquoddy School Committee $ 27,188,992   2012-06-052021-06-30
Confederated Tribes And Bands Of The Yakama Nation, The $ 72,000   2019-08-082020-12-31
Confederated Tribes Of Warm Springs Reservation Of Oregon $ 0   2012-09-272020-12-31
Pleasant Point Passamaquoddy School Committee-$ 250,000   2012-06-072013-09-30
$ 0   
$ 0   
$ 0   
$ 0   
$ 0   



Program Accomplishments

Fiscal Year 2016: No Information Available. Fiscal Year 2017: No Information Available. Fiscal Year 2018: No Information Available.

Uses and Use Restrictions

Replacement School Construction: Funds are provided for advance planning, design, and construction of major expansions or major replacements of Bureau of Indian Affairs owned or funded education facilities for the direct support of primary and secondary schools and/or dormitories.

An education facility may include an entire school facility or building, or a component(s) of a school facility or building, such as, classrooms, multi-purpose rooms or gymnasiums, or cafeteria/kitchens; and may include other improvements to real property such as, water storage tanks, water and sewer distribution lines, parking lots, and other site improvements.

School facilities are replaced only in those instances where rehabilitation and upgrading are not feasible because of eligible American Indian student capacity needs, functional changes or costs.

Facilities Improvement and Repair: Funds are provided for advance planning, design, and construction for facilities improvement and repair of education facilities for the direct support of primary and secondary schools and/or dormitories and the Bureau's two post secondary schools.

Funds are used to improve, repair and rehabilitate facilities and in some instances replace components of education facilities and may include other improvements to real property as noted under Replacement School Construction.

Contact the headquarters office for more information.

Eligibility Requirements

Applicant Eligibility

Federally Recognized Indian Tribal Governments and Tribal Organizations, including School Boards, who have a prioritized Replacement School Construction or Facilities Improvement and Repair, for which funds have been specifically approved through the appropriation process, or for which ARRA funds have been allocated.

Beneficiary Eligibility

American Indian children attending Bureau owned or funded primary and secondary schools and/or American Indian children residing in Bureau owned or funded dormitories.

Credentials/Documentation

When an eligible project has been identified, the Tribe or Tribal Organization is invited to submit an initial application accompanied by a copy of the authorizing resolution from the Federal Recognized Indian Tribal Government to be served. If a currently effective authorizing resolution covering the scope of a project has already been provided, a reference to that resolution is acceptable. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Taking into account organizational risk ratings, the agency consults with the Tribe as to how it wishes the project to be managed.

An informal conference with the Bureau agency representatives is strongly recommended to determine the application and award procedures to be followed.

An environmental impact statement is required for this program.

An environmental impact assessment is required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. For a Self-Determination Contract (or Grant), applications are filed in accordance with 25 CFR Part 900 'Contracts under the Indian Self-Determination and Education Assistance Act;' for a Financial Assistance Award applications are filled pursuant to 43 CFR Part 12, Subpart C 'Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments,' and the Tribally Controlled Schools Act of 1988, as amended, 25 U.S.C. 2501 et seq., as applicable.

Award Procedures

Although eligible applicants do not compete for awards, an award to a particular entity is not mandatory because requirements related to the scope of the project work, project cost, and other compliance measurements must be agreed to before funding is provided to the recipient. For non-ARRA funded projects, projects representing the greatest needs at schools and related facilities are prioritized as part of the process of obtaining Congressional appropriations of fund the projects. Funds must be appropriated before any project awards can be made, and a change in priorities may require Congressional consultation and, for some projects above a certain dollar amount, Congressional approval of the reprogramming of funding to a different project. For ARRA funded projects, a similar prioritization of projects representing greatest needs was implemented, resulting in the identification of projects eligible to receive ARRA funds, followed by communication with prospective recipients of the available ARRA funds for the identified projects. For both ARRA funded and non-ARRA funded projects, the award of a self-determination contract is made in accordance with the procedures contained in 25 CFR Part 900 'Contracts under Indian Self-Determination and Education Assistance Act,' and the award of a financial assistance grant amendment to the existing education grant from the Bureau of Indian Education to the Tribe or Tribal Organization is made in accordance with the Tribally Controlled Schools Act of 1988, as amended, 25 U.S.C. 2501 et seq. The requirements in 43 CFR Part 12, Subpart C 'Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments' apply to financial assistance awards. ARRA projects also are subject to additional requirements related to performance, funding, and compliance through implementation of ARRA in the areas of transparency and reporting, oversight, risk accountability, accelerated timeframes and other statutory objectives. Projects are prioritized before the funds are appropriated. Funds must be appropriated before the award can be made. The award is made in accordance with the procedures contained in 25 CFR Part 900 'Contracts under the Indian Self-Determination and Education Assistance Act,' 43 CFR Part 12, Subpart C 'Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments,' or the Tribally Controlled Schools Act of 1988, as amended, 25 U.S.C. 2501 et seq., as applicable.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Indian Self-Determination and Education Assistance Act, Public Law 93-638, 25 U.S.C. 450 et seq., as amended, Title IV; Tribal Self-Governance Act of 1994, Public Law 103-413; Tribally Controlled Schools Act of 1988, as amended, Public Law 100-297, 25 U.S. C. 2501 et seq TCSA; American Recovery & Reinvestment Act of 2009, Public Law 111-5 (ARRA).

Range of Approval/Disapproval Time

Applications will be processed within 90 days for Self-Determination Contracts/Grants as provided under applicable procedures for other financial assistance awards.

Appeals

An unsuccessful applicant may request an informal conference with the deciding official. Full appeal procedures are found in 25 CFR Part 900.

Renewals

For non-ARRA funded projects, depending upon the size and complexity of the overall construction, improvement or repair project it may take several increments of funding assistance to complete the entire projects; often an initial award is issued as a new contract/grant amendment with second and subsequent funding increments issued as renewals to existing contracts/grants. ARRA funds are for one-time specific projects that must be started and completed expeditiously.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. Matching requirements are not applicable to this program. MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Funds remain available until expended in accordance with terms of the award. No ARRA funding will be awarded after September 30, 2010. See the following for information on how assistance is awarded/released: Information not available.

Post Assistance Requirements

Reports

Program reports are not applicable.

Cash reports are not applicable.

Narrative program progress reports are required for TCSA grants.

Program progress reporting requirements will be negotiated with the Self-Determination contracts/grantee.

ARRA funded projects have a separate set of online reporting requirements and data is entered by the recipient at FederalReporting.gov.

Federal Financial Report, SF 425 is required for Public Law 93-638 Self Determination Contracts and SF-271, Outlay Report and Request for Reimbursement for Construction Programs is required for Public Law 100-297 TCSA grants.

Both the SF 425 and SF 271 require interim and final reports.

Performance monitoring is not applicable.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

Records

For all projects (ARRA and non-ARRA) financial records must be retained for 3 years from the date of submission of the Single Audit Report applicable to the project, procurement records must be retained for 3 years from the date of final payment. Property records must be retained for 3 years from the date of disposition, replacement, or transfer. Records pertaining to any litigation, audit exceptions or claims must be retained until the dispute has been resolved.

Financial Information

Account Identification

14-2301-0-1-452.

Obigations

(Direct Payments for Specified Use) FY 16 Not Separately Identifiable; FY 17 Not Separately Identifiable; and FY 18 Not Separately Identifiable - School Construction and Facility Repair.

Range and Average of Financial Assistance

The amount of financial assistance can range from approximately $6 million to $25 million depending on the size of the school, both grade level and student enrollment, the program requirements, and the location. For the higher amounts, funding may be incremental over 2, 3, or even 5 years. Because of the limited number of schools that have received funding in the last few years and the increasing costs for construction, there is no way to determine a true representative 'average' of financial assistance. Facilities Improvement and Repair: The amount of financial assistance can range significantly from a few thousand dollars to approximately $7 million. There are several categories of projects that are included under Facilities Improvement and Repair, such as, Emergency, Roofing, Replacement/Repair, and Portable Classrooms. The average amount of financial assistance can vary depending on the category. An average amount is not calculable.

Regulations, Guidelines, and Literature

25 CFR Part 900 'Contracts under the Indian Self-Determination and Education Assistance Act,' 43 CFR Part 12, Subpart C 'Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments,' or the Tribally Controlled Schools Act of 1988, as amended, 25 U.S.C. 2501 et seq., as applicable; OMB Circulars No. A-87, 'Cost Principles for State, Local, and Indian Tribal Governments' relocated to 2 CFR Part 225, A-122, 'Cost Principles for Non-Profit Organizations' relocated to 2 CFR Part 230, A-21, 'Cost Principles for Educational Institutions' relocated to 2 CFR Part 220, as applicable; and Bureau of Indian Education Space Guidelines dated November 1, 2005, Bureau of Indian Affairs Design Handbook dated March 30, 2007, Bureau of Indian Affairs Design Guidelines dated May 22, 2009, Certificate of Occupancy requirements dated April 15, 2004, Bureau of Indian Affairs applicable codes, standards and policies (revision date September 11, 2009), and Federal Government and Departmental Environmental and Sustainable building requirements.

Information Contacts

Regional or Local Office

See Regional Agency Offices. Applications may be filed with the local Bureau of Indian Affairs agency or regional office as listed in Appendix IV.

Headquarters Office

Deputy Director, Office of Facilities Management and Construction, Bureau of Indian Affairs, 1011 Indian School Road, Suite 335, Albuquerque, New Mexico 87104 Phone: (505) 563-5142.

Criteria for Selecting Proposals

Replacement School Construction: Funds are appropriated based on the 'Education Facilities Replacement Construction Priority List' as published in the Federal Register on March 24, 2004. Criteria emphasize providing safe, functional, code-compliant, economical and energy-efficient facilities that meet applicable accreditation standards and space guidelines. Facilities Improvement and Repair: Criteria to evaluate projects emphasize eliminating critical health and safety-related deficiencies and reducing the substantial backlog of needed improvement and repairs. Projects are prioritized on a Bureau-wide basis using a computerized formula that evaluates the seriousness of the deficiencies and the relative risks of those deficiencies to facility users. To be considered it is essential that deficiencies and projects for a Bureau funded school or dormitory to be identified in the automated inventory of Bureau facilities. In addition, there are limited funds provided under this program to address safety and health deficiencies on an immediate or interim basis as well as funds for emergency repairs under certain conditions, and for other purposes. For more information on these other programs or on the priority ranking process for Replacement School Construction or Facilities Improvement and Repair projects, contact the Headquarters Office listed above.


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