Public Safety Partnership and Community Policing Grants

The COPS Office was established in 1994 to assist state, local and tribal law enforcement agencies in enhancing effectiveness and building the capacity to advance public safety through the implementation of community policing strategies.

Community policing entails developing partnerships between

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law enforcement agencies and the communities they serve so they can work collaboratively to resolve problems and build community trust.

It is a philosophy that promotes organizational strategies that support the systematic use of partnerships and problem solving techniques, in order to proactively address the immediate conditions that give rise to public safety issues such as crime, social disorder, fear of crime, and satisfaction with police services.

Community policing is comprised of three key components:

Community Partnerships
Collaborative partnerships between the law enforcement agency and the individuals and organizations they serve to develop solutions to problems and increase trust in police:

? Other government agencies
? Community members/groups
? Nonprofits/service providers
? Private businesses
? Media

Organizational Transformation
The alignment of organizational management, structure, personnel, and information systems to support community partnerships and proactive problem solving:

? Agency management
? Climate and culture
? Leadership
? Labor relations
? Decision-making
? Strategic planning
? Policies
? Organizational evaluations
? Transparency
? Organizational structure
? Geographic assignment of officers
? Despecialization
? Resources and finances
? Personnel
? Recruitment, hiring, and selection
? Personnel supervision/evaluations
? Training
? Information systems (Technology)
? Communication/access to data
? Quality and accuracy of data

Problem Solving
The process of engaging in the proactive and systematic examination of identified problems to develop and rigorously evaluate effective responses:

? Scan: Identify and prioritize problems
? Analysis: Research what is known about the problem
? Response: Develop solutions to bring about lasting reductions in the number and extent of problems
? Assessment: Evaluate the success of the responses
? Use the crime triangle to focus on immediate conditions (victim/offender/location).

Agency - Department of Justice

The Department of Justice enforces the law and defends the interest of the United States, ensuring public safety against threats foreign and domestic; providing Federal leadership in preventing and controlling crime; seeking just punishment for those guilty of unlawful pursuits; and ensuring fair and impartial administration of justice for all Americans.





Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Since 1994, the COPS Office has invested approximately $14.9 billion to add officers to the nation?s streets; enhance crime fighting technology; support crime prevention initiatives; promote police reform; and provide training and technical assistance to help advance community policing.

The programs and initiatives developed have provided funding to more than 13,000 of the nation?s 16,000 law enforcement agencies.

Through these efforts, the COPS Office has helped create a community policing infrastructure across the nation.

In FY 2017, COPS Office will fulfill its mission of advancing public safety through community policing by continuing to: ? Provide grants under the COPS Hiring Program (CHP) to support the hiring of sworn and non-sworn law enforcement personnel nationwide; ? Promote the hiring of veterans into non-sworn law enforcement positions; ? Continuing oversight and coordination of the National Blue Alert System, created under the Rafael Ramos and Wenjian Liu National Blue Alert Act of 2015.

The system is designed to rapidly disseminate information to law enforcement, the media and the public to aid in the apprehension of violent criminals who pose a risk to law enforcement; ? Advancing the work of the national Officer Safety and Wellness (OSW) Group, which brings together representatives from law enforcement, federal agencies, and the research community to focus attention on this critical aspect of public safety.

Semi-annual meetings of the OSW Group help amplify critical officer safety issues and result in reports which highlight best practices around different safety and wellness topics; ? Provide grants under the Coordinated Tribal Assistance Solicitation to support the implementation of community policing and meets the needs of law enforcement in Tribal Nations; ? Provide grants under the Preparing for Active Shooter Situations to support training providers who can offer integrated, scenario-based response courses as described in the 2016 Police Act; ? Provide grants under the COPS Anti-Meth Task Force and COPS Anti-Heroin Task Force to support law enforcement agencies with multijurisdictional reach interdisciplinary team structures; ? Provide grants under the COPS Community Policing Development program to advance community policing through training and technical assistance, the development of innovative community policing strategies, applied research, guidebooks and best practices.

Applicants may select from the following topics: Cooperative Partnerships with federal law enforcement to combat illegal immigration, officer safety and wellness resources, enhancing officer safety through increased respect for police, critical response technical assistance, and online training development; ? Develop, deliver, and continue to evaluate state-of-the-art training and technical assistance to enhance law enforcement officers? problem-solving and community interaction skills; ? Expanding the number of sites reached by the Collaborative Reform Initiative for Technical Assistance; ? Align training and technical assistance to problems identified in the officer hiring program; ? Promote improved public safety outcomes by infusing community policing core principles in all grant programs, and acting on evidence that it advances public safety; ? Support innovative programs that respond directly to the emerging needs of state, local, and tribal law enforcement in order to shift law enforcement?s focus to preventing, rather than reacting to, crime and disorder within their communities; ? Provide responsive, cost effective customer service delivery to grantees to ensure success in implementing community policing strategies within their communities; and 100% of COPS funds are discretionary funds.

The COPS Office authorizing statutue contains specific restrictions applicable to all programs.

In addition, annual appropriations acts may impose additional restrictions.

100% of COPS funds are Discretionary funds.

Eligibility Requirements

Applicant Eligibility

States, units of local government, Federally Recognized Indian tribal governments, U.S.

territories or possessions (including the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Mariana Islands), other public and private entities, and multi-jurisdictional or regional consortia thereof.

Beneficiary Eligibility

States, units of local government, Federally Recognized Indian tribal governments, U.S. territories or possessions (including the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Mariana Islands), other public and private entities, and multi-jurisdictional or regional consortia thereof.

Credentials/Documentation

Documentation varies by program, but may include proof of primary law enforcement authority, any specified Memorandums of Understanding, and Certifications, Assurances and Disclosure of Lobbying Activities. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

An environmental impact statement is required for this program.

An environmental impact assessment is required for this program.

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Applicant submits application and budget forms as well as other required documentation (including required assurances, certifications, retention information, lobbying, etc.) prescribed by the grantor agency and approved by OMB, as outlined in the Application Guide. Application Guides are available from the grantor agency. At the time of submission, original or certified electronic signatures of duly authorized representatives (usually the Law Enforcement and Government Executive). The COPS Office offers the option of applying for COPS Grants online through the COPS website and using the collaborative, multiple-agency E-government initiative Grants.gov. If applicants apply online, the agency is required to complete the mandatory online forms and submit the application through their Authorized Organizational Representative.

Award Procedures

Upon approval by the Director, Office of Community Oriented Policing Services, award notification letters will be sent to grantees. The grant award must be signed by a duly authorized representative and returned to the designated office within 90 days of the award mail date.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. 3796dd, as amended; Violent Crime Control and Law Enforcement Act of 1994, Title I, Part Q, Public Law 103-322.

Range of Approval/Disapproval Time

From 120 to 180 days. Typically between 4-6 months after receipt of application.

Appeals

See 28 CFR Part 18.

Renewals

COPS grants are made for between 1 and 3 years depending on the program. Renewals and/or extensions may be available under some grant programs and will be considered on a case-by-case basis. If available, extensions should be requested not sooner than 90 days prior to the expiration of the original project period.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. Matching Requirements: There is no local match requirement for CHP (FY 2010 and FY 2011 only) Anti-Heroin Task Force, CAGI, CAMP, CSPP, Tech, Meth, SSI, CPD, CRI-TA, TRGP-Hiring, TRGP-E/T and Tribal Meth. UHP and Tech recipients (FY 2007 Tech recipients only) must contribute at least 25 percent of allowable project costs, unless a local match waiver is approved by the COPS Office (42 USC 379dd(g)). SOS recipients must contribute at least 50 percent of allowable project costs (42 USC 3797a(d)). FY 2012 to FY 2015, CHP recipients must contribute a minimum of 25 percent of the allowable project costs, unless a local match waiver is approved by the COPS Office. This program has MOE requirements, see funding agency for further details.

Length and Time Phasing of Assistance

COPS grants are made for between 1 and 3 years depending on the program. Assistance is released on a reimbursement or limited advance basis. See the following for information on how assistance is awarded/released: Grantees submit request for payment when needed.

Post Assistance Requirements

Reports

Program reports are not applicable.

Cash reports are not applicable.

Annual programmatic reports and quarterly financial status reports will be required as stipulated in the effective edition of the relevant grant owner's manual distributed by the grantor agency.

Other reporting requirements, such as a final progress report and a closeout report may also be required depending on the grant program.

Grantees are required to submit quarterly SF-425 financial expenditure reports for each individual COPS grant awarded.

COPS uses a risk-assessment model to determine on-site monitoring and desk reviews.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

Records

Financial records, supporting documents, and all other records pertinent to a grant shall be retained for a period of 3 years following the conclusion of Federal assistance.

Financial Information

Account Identification

15-0406-0-1-754.

Obigations

(Project Grants) FY 16 $167,422,943; FY 17 Estimate Not Available; and FY 18 Estimate Not Available

Range and Average of Financial Assistance

Range: $10,390.00 - $3,513,921.00 Average award: $167,547.00.

Regulations, Guidelines, and Literature

Application Guides and current edition of M7100.1, which are available from Headquarters.

Information Contacts

Regional or Local Office

None.

Headquarters Office

David Neely 145 N St., NE,, Washington , District of Columbia 20530 Email: david.neely2@usdoj.gov Phone: 2025148553

Criteria for Selecting Proposals

General criteria for selecting proposals are set forth in the Violent Crime Control and Law Enforcement Act of 1994, Public Law 103-322. Additional criteria may be developed by the Office of Community Oriented Policing Services and will be published in COPS application materials.



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Edited by: Michael Saunders

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