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Statewide Automated Victim Information Notification (SAVIN) Program

The SAVIN Program, administered by the Bureau of Justice Assistance (BJA), helps protect victims and survivors of crime from further victimization and ensures their rights are secured by providing registered individuals with timely and accurate information about any important dates and developments relating

to the criminal proceedings at issue in their case (e.g., trial dates, times, or changes; probation hearings; inmate relocation; and offender release).

This program allows victims and survivors to discretely receive information that can help them make informed decisions about their level of participation in the legal process.

Effective SAVIN programs require broad multiagency support, increased victim safety, compliance with legislative requirements, and minimization of costs associated with keeping registered participants informed throughout the criminal justice process.

SAVIN programs provide a single point of shared services for victims located anywhere in a state to learn about the status of their offender?s case.

Key SAVIN components include:
? Governance: An authorized statewide agency to oversee the planning and implementation of the SAVIN program.

The administering agency should establish a governance process that includes representatives of criminal justice and law enforcement agencies, technology staff, and victim advocates, including direct participation of a cross-section of victims of crime to guide the development and delivery of SAVIN services.

The governance committee or board should meet (in person or via conference call) on a regular basis to discuss help inform the progress of the grant goals and objectives and the overall SAVIN program.
? Technology: The use of technology solutions designed to collect, manage, and share critical information to and from victims that provide these services in a timely, confidential, and cost-effective manner.
? Program Management: An organizational structure that will execute the program as directed by the established governance process and will enable the state to establish or expand existing notification capabilities based upon measures of the effectiveness of the program by collecting data on victims and survivors served and cost effectiveness.

For example, conducting surveys with victims and survivors to ensure that the system is meeting their needs.

Grants for this Program

Agency - Department of Justice

The Department of Justice enforces the law and defends the interest of the United States, ensuring public safety against threats foreign and domestic; providing Federal leadership in preventing and controlling crime; seeking just punishment for those guilty of unlawful pursuits; and ensuring fair and impartial administration of justice for all Americans.

Website Address

https://www.bja.gov/ProgramDetails.aspx?Program_ID=87

Selected Recipients for this Program

Recipient	Amount	Start Date	End Date
Public Safety, Minnesota Department Of	$ 275,110	2011-10-01	2018-03-31
Justice, New Hampshire Department Of	$ 958,885	2011-10-01	2016-12-31
Crime Control And Public Safety	$ 994,883	2011-10-01	2016-09-30
Crime Information Center, Arkansas	$ 328,526	2012-10-01	2015-09-30
Corrections Kentucky Department	$ 328,526	2012-10-01	2015-09-30
Justice, Montana Dept Of	$ 109,570	2011-10-01	2013-09-30
Corrections & Rehab, Pr Dept Of	$ 1,000,000	2011-10-01	2013-09-30
New York State Sheriffs' Association Insititute Inc	$ 998,278	2011-10-01	2013-09-30
State Of Louisiana	$ 995,114	2011-10-01	2013-09-30
Health & Human Services, Michigan Department Of	$ 600,000	2011-10-01	2013-09-30

Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Technology improvement programs.

SAVIN grantees are required to use the National Information Exchange Model (NIEM) (www.niem.gov), follow associated SAVIN implementation guidelines, and adopt the guidelines as part of their SAVIN program planning.

Funds may not be used to supplant State and local funds.

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Eligibility Requirements

Applicant Eligibility

Applicants are limited to state-approved agencies that are authorized to manage the SAVIN program.

State-approved agencies must be authorized either through state legislation or identified through the Governor?s office to manage the planning and implementation of a SAVIN program.

Federally recognized Indian tribes (as determined by the Secretary of the Interior) are also eligible to receive grant funding for the planning and implementation of an automated victim notification program.

In order to apply for SAVIN program funding, eligible applicant agencies must include the state legislation designating authority to manage the SAVIN program for their state.

If there is no authorizing state legislation, a letter from the Governor must be attached as part of the application.

The letter must designate the applicant as the approved SAVIN program manager on behalf of the state.

Beneficiary Eligibility

States, Territories and Tribal governments.

Credentials/Documentation

Each applicant must submit a completed application that meets the requirements specified in the program guidance. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is required.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Applicants must submit completed applications via the Office of Justice Programs, Grants Management System or through grants.gov following established criteria. The receipt, review, and analysis of applications will follow Office of Justice Programs policies and procedures for the administration of grant applications. Specific application instructions for solicitations are available at the Office of Justice Programs web site https://ojp.gov/funding/Explore/CurrentFundingOpportunities.htm.

Award Procedures

Upon approval by the Assistant Attorney General, successful applicants are notified via the Grants Management System. One copy of the grant award must be signed by the authorized official and returned to the Office of Justice Programs.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Pub. L. 110-5, emb. secs. 101-104; Pub. L. No. 109-108, 119 Stat. 2290, 2299; 28 U.S.C. 530C(a)(1); and, an act appropriating funds for the Department of Justice in the current fiscal year.

Range of Approval/Disapproval Time

The Bureau of Justice Assistance shall not finally disapprove any application (or amendment to that application) without affording the applicant reasonable notice of any deficiencies and providing an opportunity to correction and reconsideration.

Appeals

There are no appeal rights for rejection of a discretionary application. Please see section 28 Code of Federal Regulations (CFR) Part 18.

Renewals

Renewals are subject to annual appropriations.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program. Matching Requirements: It is not anticipated that a match will be required (depending upon final appropriation authority) but is recommended to promote program sustainability and partnerships across the state. If you include a match in your proposed budget, clearly denote which budget lines items are matching funds. If a successful application proposes the optional match amount, the match amount incorporated into the OJP-approved budget becomes mandatory and subject to audit and must be reported quarterly in the SF-425 (financial status reports). MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

BJA will award funding to deploy and operate the program for 24 months from the date of award. See the following for information on how assistance is awarded/released: Reimbursement. See the following for information on how assistance is awarded/release: The Department of Justice Grants Financial Guide section on ?Period of Availability of Funds' at https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.2a.htm.

Post Assistance Requirements

Reports

No program reports are required.

No cash reports are required.

Recipients are required to submit semi-annual Progress Reports in accordance with the Department of Justice Grants Financial Guide (https://ojp.gov/financialguide/DOJ/index.htm).

Recipients are required to submit quarterly Financial Reports in accordance with the Department of Justice Grants Financial Guide (https://ojp.gov/financialguide/DOJ/index.htm).

To assist in fulfilling the Departments responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111?352, recipients must provide data that measures the results of their work.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

Records

In accordance with the requirement set forth in 2 CFR 200, Subpart F, grantees must maintain all financial records, supporting documents, statistical records, and all other records pertinent to the award for at least 3 years following the close of the most recent audit.

Financial Information

Account Identification

15-0401-0-1-754.

Obigations

(Project Grants) FY 16 $0; FY 17 est $0; and FY 18 est $0

Range and Average of Financial Assistance

BJA will determine the number of awards based on available resources, the number of submissions received, and criteria set forth in this grant announcement.

Regulations, Guidelines, and Literature

Solicitation guidelines are posted on the Office of Justice Programs web site at https://ojp.gov/funding/Explore/CurrentFundingOpportunities.htm . For additional guidance reference the Department of Justice Grants Financial Guide (https://ojp.gov/financialguide/DOJ/index.htm) and Post award Instructions (https://ojp.gov/financialguide/DOJ/PostawardRequirements/index.htm). Applicable administrative requirements and Department of Justice regulations applicable to specific types of grantees can be found in title 2 of the Code of Federal Regulations (2 C.F.R.).

Information Contacts

Regional or Local Office

None.

Headquarters Office

David P. Lewis U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance 810 7th Street, NW, Washington, District of Columbia 20531 Email: AskBJA@usdoj.gov Phone: (202) 616-6500 or 1-866-859-2687

Criteria for Selecting Proposals

Applications are reviewed to determine compliance with applicable guideline requirements.