Emergency Planning for Juvenile Justice Facilities

The purpose of this project is to provide funding to States to develop comprehensive plans that address the specific needs of children, youth, and families involved in the justice system during an emergency.

Specifically, the initiative supports implementation of the principles outlined in the
OJJDP report, Emergency Planning for Juvenile Justice Residential Facilities (www.ncjrs.gov/pdffiles1/ojjdp/234936.pdf).

This report is targeted to state, county, and local juvenile justice authorities charged with the custodial care and supervision of youth in the juvenile justice system, with particular focus on those authorities who oversee residential treatment and correctional and detention facilities that house juveniles via court-ordered placements.

The principles outlined in this document may also apply to emergency planning for youth in out-of-home placement.

Agency - Department of Justice

The Department of Justice enforces the law and defends the interest of the United States, ensuring public safety against threats foreign and domestic; providing Federal leadership in preventing and controlling crime; seeking just punishment for those guilty of unlawful pursuits; and ensuring fair and impartial administration of justice for all Americans.

Website Address


Selected Recipients for this Program

RecipientAmount Start DateEnd Date
Juvenile Justice, Virginia Department Of $ 149,363   2021-10-012023-09-30
Louisiana, State Of $ 150,000   2020-10-012022-09-30
District Of Columbia, Government Of $ 146,982   2020-10-012022-09-30
Amikids, Inc. $ 139,432   2020-10-012021-09-30
Louisiana, State Of $ 132,868   2018-10-012021-03-30
Juvenile Justice, Kentucky Department Of $ 132,802   2018-10-012020-09-30
Juvenile Affairs, Oklahoma Office Of $ 74,093   2016-10-012018-09-30
Lutheran Social Services Of South Dakota-$ 2,445   2016-10-012018-09-30
New York, City Of $ 150,000   2016-10-012018-09-30
$ 0   

Program Accomplishments

Fiscal Year 2016: In FY 2016, funds supported resources for state, tribal, local, municipal, and community organizations to develop, strengthen, and implement emergency preparedness plans for juvenile justice facilities. Fiscal Year 2017: No Current Data Available Fiscal Year 2018: No Current Data Available

Uses and Use Restrictions

The primary purpose of the use of these funds is to support the development of comprehensive emergency plans for juvenile facilities within the State.

To accomplish this task, assistance may be used for a number of key activities to include hiring consultants to facilitate the planning process, emergency preparedness training for staff; conducting needs assessments; development of protocols for communication with families, other agencies, and the public; and arranging for effective emergency medical care and mental health services.

The goal of developing the emergency plan is to help ensure the efficient continuation of operations during an emergency, the reduction of risk to the physical plant, and, most importantly, the safety and well-being of youth and staff in our nation?s juvenile justice residential facilities.

Funds may not be used for construction.

Eligibility Requirements

Applicant Eligibility

1) 24-US Territories; 13-state; The only eligible applicant for these funds is the designated state agency that receives Title II Formula Grant funds from OJJDP 2) 50-law, justice, and legal services; 72-youth development; 58-planning 3) Contact the program office for additional information.

Beneficiary Eligibility

1) 15-local; 14-state; 79-child; 80-youth 2) Contact program office for additional information.


Generally applicant documentation includes the Standard Form 424 (SF-424 - Application for Federal Assistance), a program narrative, budget detail worksheet, and budget narrative. There also are a number of certifications that may be required, and other elements, as specified in the program announcement. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is required.

An environmental impact statement is required for this program.

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Applicants for DOJ funding can submit applications online through either the federal grants portal Grants.Gov (www.grants.gov) or the DOJ?s Grants Management System (GMS) (https://grants.ojp.usdoj.gov). Each program announcement will specify which system should be used for that program and will contain detailed technical instructions on how to register with the system as well as apply for funding. Applicants are generally required to register and create a profile in GMS. Specific application instructions for program announcements are available at the Office of Justice Programs web site (http://www.ojp.gov/funding/solicitations.htm).

Award Procedures

Upon approval by the Assistant Attorney General, successful applicants are notified via the Grants Management System. One copy of the grant award must be signed by the authorized official and returned to the Office of Justice Programs.


Contact the headquarters or regional office, as appropriate, for application deadlines.


The Juvenile Justice and Delinquency Prevention Act, 42 U.S.C. 5631(a), and an act appropriating funds for the Department of Justice.

Range of Approval/Disapproval Time

Varies by project.


Not applicable. There are no appeal rights for the denial of a discretionary application. For discretionary awards, see generally, 28 C.F.R. Part 18.


See applicable program announcement.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program. Matching requirements are not applicable to this program. MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Length and time phasing of assistance vary by project--see applicable program announcement. See the following for information on how assistance is awarded/released: See the following for information on how assistance is awarded/release: Office of Justice Programs? Financial Guide (www.ojp.usdoj.gov/financialguide/index.htm) and Post Award Instructions (www.ojp.usdoj.gov/funding/pdfs/post_award_instructions.pdf).

Post Assistance Requirements


No program reports are required.

No cash reports are required.

Recipients are required to submit semi-annual Progress Reports as well as quarterly Financial Reports.

To assist in fulfilling the Departments responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111?352, recipients must provide data that measures the results of their work.

Recipients are required to report quarterly financial reports to OJP.

To assist in fulfilling the Departments responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111?352, recipients must provide data that measures the results of their work.


In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. See Uniform Administrative Requirements, 2 C.F.R. Part 200 at Subpart F - Audit Requirements (Sec. 200.500 - 200.507) as adopted by D.O.J. in 2 C.F.R. Part 2800.


All financial records, supporting documents, statistical records, and all other records pertinent to the award must be generally retained for a period of three (3) years from the date of submission of the final expenditure report (Federal Financial Report/SF-425). For more information and exceptions, see Uniform Administrative Requirements 2 C.F.R. ß 200.333 as adopted by D.O.J. in 2 C.F.R. Part 2800.

Financial Information

Account Identification



(Project Grants (Discretionary)) FY 16 $394,216; FY 17 est $500,000; and FY 18 est $500,000

Range and Average of Financial Assistance


Regulations, Guidelines, and Literature

The Emergency Planning for Juvenile Justice Facilities solicitation, Office of Justice Programs? Financial Guide 2011 (www.ojp.usdoj.gov/financialguide/index.htm ) and Post award Instructions (www.ojp.usdoj.gov/funding/pdfs/post_award_instructions.pdf) applicable OMB Circulars, and Department of Justice regulations applicable to specific types of grantees, which can be found in title 28 of the Code of Federal Regulations (28 C.F.R.). See program announcement and Uniform Administrative Requirements in 2 C.F.R. Part 200 as adopted and supplemented by D.O.J. in 2 C.F.R. Part 2800.

Information Contacts

Regional or Local Office


Headquarters Office

Office of Justice Programs U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention 810 7th Street, NW, Washington, District of Columbia 20531 Phone: 202-514-4817

Criteria for Selecting Proposals

The following five selection criteria will be used to evaluate each application, with the different weight given to each based on the percentage value listed after each individual criteria 1. Statement of the Problem (15 percent) 2. Goals, Objectives and Performance Measures (5 percent) 3. Project Design and Implementation (45 percent) 4. Capabilities and Competencies (30 percent) 5. Budget: complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project activities) (5 percent).

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