Motor Carrier Safety Assistance

The Motor Carrier Safety Assistance Program (MCSAP) is a Federal formula grant program that provides financial assistance to States to reduce the number and severity of crashes and hazardous materials incidents involving commercial motor vehicles (CMV).

The goal of the MCSAP is to reduce CMV-involved
crashes, fatalities, and injuries through consistent, uniform, and effective CMV safety programs.

Investing grant monies in appropriate safety programs will increase the likelihood that safety defects, driver deficiencies, and unsafe motor carrier practices will be detected and corrected before they become contributing factors to crashes.
Examples of Funded Projects

Fiscal Year 2016: Within FY 2016 the following national safety elements were reached: ? 3,294,578 CMV safety inspections conducted; ? 412,487 CMV traffic violations identified; ? 35,769 safety audits of new motor carriers conducted; ? 6,269 compliance investigations of motor carriers initiated, and ? 878,919 out of service safety violations identified.

The above accomplishments were achieved by the 55 States and U.S.

Territories that were recipients of MCSAP funds within FY 2016.

These efforts provided the majority of national CMV and passenger carrier safety enforcement supported through FMCSA.

Fiscal Year 2017: Within the current fiscal (FY 2017), the following national program elements have been supported through the MCSAP grant: ? 2,065,980 CMV safety inspections conducted; ? 253,782 CMV traffic violations identified; ? 21,544 safety audits of new motor carriers conducted; ? 4,025 compliance investigations of motor carriers initiated, and ? 553,738 out of service safety violations identified.

The data obtained from these safety interventions are uploaded and maintained within FMCSA?s safety data information technology systems, which are accessed by Federal, State and local law enforcement organizations responsible for highway safety.

This allows both Federal and State entities to direct enforcement resources as necessary.

Funded projects will also include safety data improvement, maintenance of deployed innovative technology projects, and participation in the Performance and Registration Information Systems (PRISM) program.

Fiscal Year 2018: Funded.


Agency - Department of Transportation

The Department of Transportation's mission is to ensure fast, safe, efficient, accessible and convenient transportation that meets vital national interests and enhances the quality of life of the American people, today and into the future.

Office - See Regional Agency Offices.

Contact your regional/local office at: https://www.fmcsa.dot.gov/mission/field-offices.



Selected Recipients for this Program


RecipientAmount Start DateEnd Date
Public Safety, Arizona $ 11,240,643   2018-10-012020-09-30
Public Utilities Commission, Ohio $ 10,082,069   2018-10-012020-09-30
Highway Patrol, California $ 18,373,643   2018-10-012020-09-30
Highway Safety And Motor Vehicles, Florida Department Of $ 12,489,818   2018-10-012020-09-30
Transportation, New York Department Of $ 13,213,408   2018-10-012020-09-30
Illinois Department Of Transportation $ 11,184,492   2018-10-012020-09-30
Safety And Homeland Security, Department Of $ 1,231,715   2018-10-012020-09-30
Public Safety, Texas Department Of $ 30,478,798   2018-10-012020-09-30
Georgia Department Of Public Safety $ 10,232,519   2018-10-012020-09-30
State Police, Pennsylvania Department Of $ 10,049,737   2018-10-012020-09-30



Program Accomplishments

Fiscal Year 2016: Within FY 2016 the following national safety elements were reached: ? 3,294,578 CMV safety inspections conducted; ? 412,487 CMV traffic violations identified; ? 35,769 safety audits of new motor carriers conducted; ? 6,269 compliance investigations of motor carriers initiated, and ? 878,919 out of service safety violations identified. The above accomplishments were achieved by the 55 States and U.S. Territories that were recipients of MCSAP funds within FY 2016. These efforts provided the majority of national CMV and passenger carrier safety enforcement supported through FMCSA. Fiscal Year 2017: Within the current fiscal (FY 2017), over 2 million CMV inspections have been conducted under the auspices of this program, leading to safer highways with over 500,000 out of service (OOS) violations issued. This data also feeds FMCSA?s various safety data systems, allowing the Agency and its State partners to direct enforcement resources as necessary. In addition, more than 21,000 Safety Audits and over 4,000 State Compliance Reviews have been conducted on carriers to ensure greater compliance with FMCSRs. Fiscal Year 2018: In FY 2018, the FMCSA anticipates awarding funds totaling approximately $294 million, dependent upon appropriation levels and availability of funds. This total authorization is an increase compared to FY 2017 funding (as outlined in the FAST Act) due to increased program requirements and eligible activities on the part of grantees now allowed under the Act. Allocation amounts by State are determined by the final formula calculations as described previously. Information about the changes in the program can be found within the FMCSA Motor Carrier Safety Assistance Program Comprehensive Policy located on the FMCSA website https://www.fmcsa.dot.gov/mission/grants/grantee-resources. Overall program accomplishments (CMV inspections, reviews, audits, etc.) are expected to increase in FY 2018 by 3%, dependent upon appropriated funding levels.

Uses and Use Restrictions

The primary MCSAP activities eligible for reimbursement include the National Program Elements currently outlined in 49 CFR 350.109: 1.

Driver and Vehicle Inspections; 2.

Traffic Enforcement; 3.

Compliance Reviews, Carrier Interventions, Investigations, and New Entrant Safety Audits; 4.

Public Education and Awareness; 5.

Data Collection Part 350 is currently being revised to include changes required by the FAST Act.

Additional elements will include: 1.

New entrant safety audits, 2.

Border enforcement activities; 3.

Data Quality; 4.

PRISM; 5.

ITD (operations and maintenance only) Other activities eligible for reimbursement to enforce other laws include: Sanitary food transportation inspections performed under 49 U.S.C.

5701; and The following activities, when carried out in conjunction with an appropriate North American Standard (NAS) inspection of a CMV and inspection report: Enforcement of CMV size and weight limitations at locations, excluding fixed-weight facilities, such as near steep grades or mountainous terrains, where the weight of a CMV can significantly affect the safe operation of the vehicle, or at ports where intermodal shipping containers enter and leave the United States.

Detection of and enforcement actions taken as a result of criminal activity; including trafficking of human beings, in a CMV or by any occupant, including the operator, of the CMV.

For documented enforcement of State traffic laws and regulations designed to promote the safe operation of CMVs.

This includes documented enforcement of such laws and regulations relating to non-CMVs when necessary to promote the safe operation of CMVs, if (1) the number of motor carrier safety activities (including roadside safety inspections) conducted in the State is maintained at a level at least equal to the average level of such activities conducted in the State in fiscal years 2004 and 2005; and 2) A State may not use more than 10% of the amount of MCSAP Basic funds the State receives for enforcement activities relating to non-CMVs necessary to promote the safe operation of CMVs unless the FMCSA Administrator determines that a higher percentage will result in significant increases in CMV safety.

Eligibility Requirements

Applicant Eligibility

All States, the District of Columbia, the Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana Islands, American Samoa, Guam, and the U.S.

Virgin Islands, are eligible for MCSAP.

The MCSAP grants are provided annually to the State?s MCSAP lead agency.

A MCSAP lead agency is designated by the Governor as the State motor vehicle safety agency responsible for administering the Commercial Vehicle Safety Plan (CVSP) within the State.

The CVSP is also known in statute and regulation as the ?Plan? and serves as the MCSAP grant program application, project plan, and budget.

Beneficiary Eligibility

Under the Basic and Incentive grant programs, a State lead MCSAP agency, as designated by its Governor, is eligible to apply for Basic and Incentive grant funding by submitting a commercial vehicle safety plan (CVSP), in accordance with the provisions of Title 49 of the Code of Federal Regulations (CFR) Part 350.201 and 205.

Credentials/Documentation

A State lead MCSAP agency, as designated by its Governor, must self-certify that it will meet the conditions in 49 CFR Part 350.201. These conditions can be found on the FMCSA website at: www.fmcsa.dot.gov/regulations/title49/section/350.201. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Applicants must register with Grants.gov to apply for funding. Applications should be submitted in accordance with the instructions provided and must be submitted electronically to FMCSA through the Grants.gov website. As stated above, States must also complete and submit a CVSP to FMCSA for review and assessment.

Award Procedures

90-120 days of the submission deadline (subject to availability of funds) or as soon thereafter as administratively practicable.

Deadlines

Aug 16, 2017 to Sep 30, 2017 The deadline for MCSAP applications is typically August 1 of each year; however, this deadline has been extended to August 16th for the submission of FY 2018 MCSAP application materials. The deadline may, for good cause, be extended by the Division Administrator/State Director for no more than 30 calendar days.

Authorization

Fixing America?s Surface Transportation (FAST) Act, 49 U.S.C. 31102(a)-(k), 31104 (2016), as amended. Pub. L. No. 114-94, 5101(a) and 5101(c) (2015) and 49 CFR 31102(a)-(k) & 31104, Public Law 114-94, 49 U.S.C 31102 (a) ? (k), as amended by See also 49 CFR part 350, as amended. States agree to adopt and enforce 49 CFR parts 390-397 and 107 (subparts F and G only), 171?173, 177, 178 & 180.

Range of Approval/Disapproval Time

From 30 to 60 days. The FMCSA will notify the State, in writing, within 30 days of receipt of the Commercial Vehicle Safety Plan (CVSP) whether: (1) the plan is approved; (2) Approval of the plan is withheld because the CVSP does not meet the requirements, or is not adequate to ensure effective enforcement of the FMCSRs and HMRs or compatible State laws and regulations, (a) If approval is withheld, the State will have 30 days from the date of the notice to modify and resubmit the plan, or (b) disapproval of a resubmitted plan is final.

Appeals

From 30 to 60 days. In accordance with the provisions set forth in 49 CFR Part 350.207, any State aggrieved by an adverse decision may seek judicial review under 5 U.S.C. Chapter 7.

Renewals

Renewals to standard assistance agreements, if any, will be in the form of a new grant with a new grant number.

Assistance Considerations

Formula and Matching Requirements

Statutory Formula: Public Law 49 U.S.C. 31102(a)-(k), 31104 (2016), as amended. See 49 CFR part 350, as amended. States agree to adopt and enforce 49 CFR parts 390-397 and 107 (subparts F and G only), 171?173, 177, 178 & 180. The MCSAP formula is described in 49 CFR 350.323 and is based on the most current approved statistics available. Most funds will be allocated each year among the States according to a formula based on four equally weighted (25 percent) factors: (1) road miles (all highways) as defined by the U.S. Department of Transportation?s Federal Highway Administration (FHWA): (2) All vehicle miles traveled as defined by the FHWA; (3) Population - annual census estimates as issued by the U. S. Census Bureau; and (4) special fuel consumption (net after reciprocity adjustment) as defined by the FHWA. The FAST Act also required that FMCSA use an interim calculation until an updated allocation formula is created and approved. This interim formula requires that FMCSA add the three-year average (2012 through 2015) of New Entrant and Border Enforcement grant awards for each state to the Basic and Incentive calculation prescribed in 49 CFR Part 350. Matching Requirements: Percent: 15%. 85 Federal, 15 State. The FMCSA has waived the requirement for matching funds to be provided by the U.S. Virgin Islands, American Samoa, Guam, and the Commonwealth of the Northern Marianas. This program has MOE requirements, see funding agency for further details. The State must maintain the average level of expenditure of the State lead agency (not including amounts of the Government or State matching funds) for commercial motor vehicle safety programs, for enforcement of commercial motor vehicle size and weight limitations, drug interdiction, and State traffic safety laws and regulations for the fiscal years 2004 and 2005. This maintenance of effort requirement (MOE) is substantiated by the State on an annual basis.

Length and Time Phasing of Assistance

The funds obligated to a State will remain available for the rest of the fiscal year in which they were obligated and the next full fiscal year. The State must account for any prior year's unexpended funds in the annual Commercial Vehicle Safety Plan (CVSP). Funds must be expended in the order in which they are obligated. Method of awarding/releasing assistance: lump sum.

Post Assistance Requirements

Reports

Quarterly progress reports showing both financial status and project accomplishments are required.

No cash reports are required.

Quarterly reports, showing expenditures, requests for reimbursement, and project progress, are required.

An SF-425 must accompany each quarterly report or request for reimbursement.

Routine monitoring includes regular communication with borrowers regarding the status of projects and reviewing periodic reports that borrowers are required to submit.

Scheduled monitoring is an annual scheduled activity that includes a desk review and for active projects, a site visit.

No cash reports are required.

A quarterly Activity Report is to be filed with the FMCSA Division Office.

SF-425 -- quarterly.

No performance monitoring is required.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. See www.grants.gov for individual award announcements.

Records

During the course of the grant project and for three years after the final voucher (invoice) is submitted, grant recipients must retain intact and to provide any data, documents, reports, records, contracts, and supporting materials relating to the project as FMCSA may require in addition to the reporting and record-keeping requirements set forth in 2 C.F.R. 200.333.

Financial Information

Account Identification

69-8159-0-7-401.

Obigations

(Salaries) FY 16 $168,275,000; FY 17 est $288,211,000; and FY 18 est $294,416,500

Range and Average of Financial Assistance

No Data Available.

Regulations, Guidelines, and Literature

2 CFR 200 formerly OMB Circulars 2 CFR 215, A-122, A-133, A-110 and A-21, Regulations, Executive Orders, and related policy are on the public website at: www.fmcsa.dot.gov. A solicitation package (notice of funding availability) containing the appropriate forms and directions are made available through www.grants.gov.

Information Contacts

Regional or Local Office

See Regional Agency Offices. Contact your regional/local office at: https://www.fmcsa.dot.gov/mission/field-offices.

Headquarters Office

FMCSA Grants Management Office 1200 New Jersey Ave., SE, Washington, District of Columbia 20590 Email: FMCSA_GrantMgmtHelpDesk@dot.gov Phone: (202) 366-0621

Criteria for Selecting Proposals

In accordance with 49 U.S.C. 31102(i) and grant/financial management requirements in 2 CFR part 200, each CVSP receives a fair, equitable and objective review prior to award approval. This review ensures that applicable statutory and regulatory requirements will be met and allowable CVSP projects and activities will succeed. The CVSP review process generally consists of a review in the following areas: 1) Application Review. The FMCSA reviews the CVSP and all supplemental attachments (e.g., forms and certifications) for completeness and to ensure that the MCSAP lead agency meets the basic eligibility requirements defined in the solicitation (notice of funding availability); 2) Programmatic Review. The FMCSA reviews the CVSP to make sure that the information presented is reasonable and understandable and the activities proposed in the application are measurable, achievable, and consistent with program or legislative requirements. The FMCSA evaluates the CVSP against the performance-based information required in accordance with 49 CFR 350.213.; 3) Financial Review. The FMCSA evaluates the fiscal integrity and financial capability of a MCSAP lead agency, and reviews the CVSP details, including the budget and budget narrative, and any other documentation to examine costs for proposed project/program activities to determine if are they appear reasonable, necessary, eligible and allowable for award. Note that approval of the CVSP is not a final approval of costs as defined in accordance with 2 CFR part 200 Subpart E (Cost Principles); and 4) Suitability Review in accordance with 2 CFR 200.205 is discussed in more detail in Chapter 7.3.



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