Performance and Registration Information Systems Management

This program links Federal Motor Carrier Safety information systems with State commercial vehicle registration systems and enables a State to (1) determine the safety fitness of a motor carrier or registrant when applying for registration or while the registration is in effect; and (2) deny, suspend,
or revoke the registration of a motor carrier or registrant that has been issued an Out-of-Service (OOS) order by the FMCSA..

The PRISM grant program has been consolidated into the Motor Carrier Safety Assistance Program (MCSAP) and High Priority grant programs due to changes in FMCSA?s authorization under the Fixing America?s Surface Transportation Act (Pub.



114-94, 5101(a) and 5101(c) (2015), 49 U.S.C.

31102(a)-(k), 31104 (2016), as amended).

Awards are no longer being made under this CFDA; however, pre-existing grants will remain active until project completion and/or period of performance on the individual grant agreements expire.

For more information on these changes, visit FMCSA CFDA number 20.218.
Examples of Funded Projects

Fiscal Year 2016: 18 Grants were awarded for a total of $5,000,000.

Under this grant program, three additional states joined the PRISM program to modify their license plates registration systems to begin suspending, revoking, and denying license plates to carriers who have been suspended due to Federal OOS orders.

Fiscal Year 2017: No grants were issued under this grant program.

Fiscal Year 2018: No grants were issued under this grant program.

Agency - Department of Transportation

The Department of Transportation's mission is to ensure fast, safe, efficient, accessible and convenient transportation that meets vital national interests and enhances the quality of life of the American people, today and into the future.

Office - See Regional Agency Offices.

State Division Offices of the FMCSA are listed at

Selected Recipients for this Program

RecipientAmount Start DateEnd Date
Motor Vehicles, Rhode Island Division Of $ 42,568   2015-09-142019-08-31
Transportation, Vermont Agency Of $ 100,952   2016-09-022018-09-30
Motor Vehicles, Virginia Department Of $ 491,450   2016-09-022018-09-30
Transportation, Utah Department Of $ 70,624   2016-09-022018-09-30
Public Safety, Texas Department Of $ 102,254   2016-09-022018-09-30
Motor Vehicles, Rhode Island Division Of $ 76,400   2016-09-022018-09-30
North Carolina Department Of Public Safety $ 417,650   2016-09-022018-09-30
Transportation, Missouri Department Of $ 95,190   2016-09-022018-09-30
Executive Office Of The Commonwealth Of Kentucky $ 491,500   2016-09-022018-09-30
Kansas Highway Patrol $ 468,800   2016-09-022018-09-30

Program Accomplishments

Fiscal Year 2016: Nineteen grant applications were submitted for a total request of $7,787,356.50. Eighteen grants were awarded for a total of $5,000,000. Fiscal Year 2017: No Current Data Available Fiscal Year 2018: No Current Data Available

Uses and Use Restrictions

Financial assistance to States for the implementation of the PRISM program to (A) comply with the program requirements and technical and operational standards; (B) possess or seek the authority to t impose sanctions relating to commercial motor vehicle registration on the basis of a Federal safety fitness determination; and (C) establish and implement a process to cancel the motor vehicle registration and seize the registration plates of a vehicle when an employer is found liable under section 31310 (i)(2)(C) for knowingly allowing or requiring an employee to operate such a commercial motor vehicle in violation of an out-of-service order.

Financial assistance to States for the implementation of the PRISM program must be within scope of the above description on how assistance can potentially be used and national priorities set forth in the Notice of Funding Opportunity.

PRISM grants are 100 percent federally funded and require no State matching of funds.

Eligibility Requirements

Applicant Eligibility

The FMCSA may award these grants to the agencies of States, the District of Columbia, the Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana Islands, American Samoa, Guam, and the U.S.

Virgin Islands. According to 49 U.S.C.

31106(d), FMCSA may use PRISM to fund ?other Federal departments, agencies, and instrumentalities, or by making grants to, and entering into contracts and cooperative agreements with, States, local governments, associations, institutions, corporations, and other persons.'.

Beneficiary Eligibility

Eligible applicants include State agencies located in one of the fifty States, the District of Columbia, Puerto Rico, Northern Mariana Islands, American Samoa, Guam, and the U.S. Virgin Islands. Applicants must work on highway traffic safety activities and must demonstrate a capacity to work with highway traffic safety stakeholders.


No Credentials or documentation are required. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

As stated in Section 13 of the FMCSA Financial Assistance General Provisions and Assurances, upon execution of the grant agreement recipients agree to comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L.

91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C.

1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C.

7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L.

93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L.


Environmental impact information is not required for this program.

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

This program is excluded from coverage under 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Applicants must register with to apply for funding. Applications should be submitted in accordance with the instructions provided and must be submitted electronically to FMCSA through the website.

Award Procedures

The amount of the PRISM grant funding allocated to a qualifying State will be determined by the Federal Motor Carrier Safety Administration (FMCSA) based on the assessed needs of the State, the eligibility of the State, and the availability of funds. Once the State's PRISM Implementation Plan has been approved, the grant will be awarded and the State will be required to sign a grant agreement with FMCSA.


Contact the headquarters or regional office, as appropriate, for application deadlines.


Moving Ahead for Progress in the 21st Century, Section 32602, 32603(c), Public Law 112-141, 49 U.S.C 405, 807 (2012).

Range of Approval/Disapproval Time

90-120 days of the submission deadline (subject to availability of funds) or as soon thereafter as administratively practicable.


Not Applicable.


The funds are available for expenditure as stipulated in the grant agreement and the terms and conditions.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. This program has no matching requirements. This program does not have MOE requirements. .

Length and Time Phasing of Assistance

The initial grant period of performance is typically 36 months; grant program extensions are allowable with FMCSA?s approval. See the following for information on how assistance is awarded/released: Reimbursement.

Post Assistance Requirements


Reporting requirements for PRISM recipients are outlined in the grant agreement terms and conditions and consists of quarterly performance progress status and financial reports no later than 30 days following the end of the quarter being reported.

Progress Reports include the Performance Progress Report Coversheet (SF-PPR), together with SF-PPR-B_PRISM attachment.

Financial Reporting requirements include quarterly submission of the Federal Financial Report (SF-FFR, also known as the SF-425) and at least quarterly submission of the Request of reimbursement form (SF-270).

No cash reports are required.

Progress reports are required quarterly.

SF 425.

Performance monitoring reports are submitted in the form of status reports.


In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. The Recipient agrees to obtain any other audits required by FMCSA. Project closeout will not alter the Recipient's audit responsibilities. Audit costs for Project administration and management are allowable under this Project to the extent authorized by 2 CFR 200. The Recipient agrees to permit FMCSA, the Secretary of Transportation and the Comptroller General of the United States, or their authorized representatives, to inspect all Project work, materials, payrolls, and other data, and to audit the books, records, and accounts of the Recipient and its contractors pertaining to the Project. The Recipient agrees to require each third-party contractor whose contract award is not based on competitive bidding procedures as defined by the Secretary to permit the Secretary of Transportation and the Comptroller General of the United States, or their duly authorized representatives, to inspect all work, materials, payrolls, and other data and records involving that contract, and to audit the books, records, and accounts involving that contract as it affects the Project.


The recipient shall retain records related to the approved project for the annotated time periods as specified in the grant agreement and 2 CFR 200, as applicable. The recipient shall make available to FMCSA copies of all work developed in performance with the grant, including but not limited to software and data.

Financial Information

Account Identification



(Project Grants) FY 16 $5,000,000; FY 17 est $0; and FY 18 est $0 - Awards are no longer being made under this CFDA; however, pre-existing grants will remain active until project completion and/or period of performance on the individual grant agreements expires.

Range and Average of Financial Assistance

Awards can range from $100,000 to $750,000.

Regulations, Guidelines, and Literature

The PRISM Implementation Guide, Procedures Manual, System Specifications, State Training Materials, and other useful information may be obtained from the PRISM website specified below. Performance and Registration Information Systems Management (PRISM) grants funding authorization was part of the contract authority for information systems codified at 49 U.S.C. 31107.

Information Contacts

Regional or Local Office

See Regional Agency Offices. State Division Offices of the FMCSA are listed at

Headquarters Office

Lisa Clayton 1200 New Jersey Ave., W66-443, Washington, District of Columbia 20590 Phone: 202-366-1736

Criteria for Selecting Proposals

The applicant must submit a State PRISM Implementation Plan specifying how the State will meet the program requirements, timeframes for completion, and associated costs of the program.

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