Safety Data Improvement Program

050 Objectives:
The Federal Motor Carrier Safety Administration?s (FMCSA) objective is to fund State programs designed to improve the overall quality of commercial motor vehicle (CMV) data in accordance with the FMCSA State Safety Data Quality (SSDQ) measures, specifically to increase the timeliness,

credit:
efficiency, accuracy and completeness of processes and systems related to the collection and analysis of large truck and bus crash and inspection data.



The Safety Data Improvement Program grant purpose has been incorporated into the FMCSA Motor Carrier Safety Assistance formula grant program and the FMCSA High Priority grant program due to changes in FMCSA?s authorization under the Fixing America?s Surface Transportation Act (Pub.

L.

No.

114-94, 5101(a) and 5101(c) (2015), 49 U.S.C.

31102(a)-(k), 31104 (2016), as amended).

Awards are no longer being made under this CFDA; however, pre-existing grants will remain active until project completion and/or period of performance on the individual grant agreements expires.

For more information on this change, visit FMCSA CFDA number 20.218.

Agency - Department of Transportation

The Department of Transportation's mission is to ensure fast, safe, efficient, accessible and convenient transportation that meets vital national interests and enhances the quality of life of the American people, today and into the future.

Office - See Regional Agency Offices.

Refer to the FMCSA Field Office Roster at the FMCSA website for your FMCSA State Division Office (http://www.fmcsa.dot.gov/about/contact/offices/displayfieldroster.asp).

Relevant Nonprofit Program Categories





Selected Recipients for this Program


RecipientAmount Start DateEnd Date
Georgia Department Of Public Safety $ 352,877   2016-09-022018-11-01
Motor Vehicles, Virginia Department Of $ 300,025   2016-09-022018-09-30
Alabama State Law Enforcement Agency $ 299,400   2016-09-022018-08-31
Public Safety, Mississippi Department Of $ 250,000   2016-09-022018-03-31
Motor Vehicles, Connecticut Department Of $ 143,455   2016-09-022018-01-30
Transportation And Public Facilities, Alaska Department Of $ 164,509   2016-09-022017-09-30
Transportation, Connecticut Department Of $ 282,648   2016-09-022017-09-30
State Police, Louisiana Department Of $ 354,180   2015-09-182017-09-30
Transportation, New Jersey Dept Of $ 328,577   2015-09-252017-09-30
Public Safety, Mississippi Department Of $ 0   2014-09-122017-09-30



Program Accomplishments

Not Applicable.

Uses and Use Restrictions

The FMCSA may award grants to improve the overall quality of commercial motor vehicle (CMV) data, and specifically, to improve the timeliness, efficiency, accuracy, and completeness of State processes and systems used to collect, analyze, and report large truck and bus crash and inspection data.

The FMCSA gives priority to proposals received from States rated yellow (fair) and red (poor) on the State Safety Data Quality Map, viewable here: https://ai.fmcsa.dot.gov/DataQuality/National.aspx.

Examples of uses for funding may include, but are not limited to the following: ? Hiring staff to manage data quality improvement programs. ? Hiring staff to code and enter CMV safety performance data.

? Revising outdated crash report forms.

? Developing software to transfer data from the State data repository to SAFETYNET. ? Purchasing software for field data collection and data transfer.

? Implementing data quality initiatives designed to support the Compliance, Safety, Accountability (CSA) intervention strategies. ? Improving the overall quality of FMCSA Motor Carrier Management Information System (MCMIS) census data.

Specific restrictions placed upon the use of the assistance may include: assistance awarded to defray costs associated with the purchase of air cards, Wi-Fi connectivity, lease agreements for laptops or other mobile data devices, etc.

may be limited to startup costs only and for organizations not covered through the MCSAP formula grant program.

Interested applicants should note all proposed costs must be allocable, allowable, reasonable, and necessary.

The Federal share of a grant under this section shall be 80 percent of the cost of the activities for which the grant is made.

Eligibility Requirements

Applicant Eligibility

A State shall be eligible for a grant under this section in a fiscal year if the Secretary determines that the State has (1) conducted a comprehensive audit of its commercial motor vehicle safety data system within the preceding 2 years; (2) developed a plan that identifies and prioritizes its commercial motor vehicle safety data needs and goals; and (3) identified performance-based measures to determine progress toward those goals. Eligible applicants include State Departments of Public Safety, Departments of Transportation, or State Law Enforcement Agencies in any of the several States of the United States, the District of Columbia, and the Commonwealth of Puerto Rico, any territory or possession of the United States, or any agency or instrumentality of a State exclusive of local governments.

The term does not include any public and Indian housing agency under United States Housing Act of 1937.

Beneficiary Eligibility

Any of the several States of the United States, the District of Columbia, the Commonwealth of Puerto Rico, any territory or possession of the United States, or any agency or instrumentality of a State exclusive of local governments. The term does not include any public and Indian housing agency under United States Housing Act of 1937.

Credentials/Documentation

No Credentials or documentation are required. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Applicants must register with Grants.gov to apply for funding. Applications should be submitted in accordance with the instructions provided and must be submitted electronically to FMCSA through the Grants.gov website.

Award Procedures

An evaluation panel will select award recipients based on an overall application score outlined in the application package, the potential for improvement of national Safety data collection and reporting rates, and the total funding available.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Moving Ahead for Progress in the 21st Century, Public Law 112-141, 126 Stat. 405, 808.

Range of Approval/Disapproval Time

If the statutory eligibility criteria are met and funds are available, discussion with potential grantees continues until the project plan is mutually acceptable.

Appeals

Appeals will be considered upon demonstration that the proposal meets SaDIP grant eligibility criteria and the State Safety Data Quality measures have been addressed.

Renewals

Renewals or request for extensions to the grant period of performance can be made through the FMCSA State Division Offices.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. Matching Requirements: Percent: 20%. The Federal share of a grant under this section shall be 80 percent of the cost of approved eligible activities for which the grant is made; the State share of a grant under this section shall be 20 percent of the cost of the activities for which the grant is made. This program does not have MOE requirements.

Length and Time Phasing of Assistance

The initial grant period of performance is typically 24 months; grant program extensions are allowable by approval from FMCSA. See the following for information on how assistance is awarded/released: Reimbursement.

Post Assistance Requirements

Reports

A quarterly activity report is to be filed with the FMCSA Division Office.

A program evaluation report is to be filed with the FMCSA Division Office within 90 days upon completion of the grant program.

No cash reports are required.

No progress reports are required.

Recipients are required to file a quarterly Federal Financial Report, SF-425 no later than 30 days following the end of the quarter being reported..

Review of reports and/or site visits.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. The Recipient agrees to obtain any other audits required by FMCSA. Project closeout will not alter the Recipient's audit responsibilities. Audit costs for Project administration and management are allowable under this Project to the extent authorized by OMB Circular 2 CFR 200. The Recipient agrees to permit FMCSA, the Secretary of Transportation and the Comptroller General of the United States, or their authorized representatives, to inspect all Project work, materials, payrolls, and other data, and to audit the books, records, and accounts of the Recipient and its contractors pertaining to the Project. The Recipient agrees to require each third party contractor whose contract award is not based on competitive bidding procedures as defined by the Secretary to permit the Secretary of Transportation and the Comptroller General of the United States, or their duly authorized representatives, to inspect all work, materials, payrolls, and other data and records involving that contract, and to audit the books, records, and accounts involving that contract as it affects the Project.

Records

The recipient shall retain records related to the approved project for the specified time periods as specified in the grant agreement and 2 CFR 200, as applicable. The recipient shall make available to FMCSA copies of all work developed in performance with the grant, including but not limited to software and data.

Financial Information

Account Identification

69-8055-0-7-401.

Obigations

(Salaries) FY 16 $0; FY 17 est $0; and FY 18 est $0 - Awards are no longer being made under this CFDA; however, pre-existing grants will remain active until project completion and/or period of performance on the individual grant agreements expires.

Range and Average of Financial Assistance

Range $5,000 - $500,000; Average award $250,000.

Regulations, Guidelines, and Literature

Section 4128 of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) established the SaDIP grant opportunity. The legislation provides discretionary funding for States to improve the quality of crash and inspection data for large trucks and buses reported by States to FMCSA, as described in 49 U.S.C. Section 31102. The funding is codified in 49 U.S.C. Section 31104. Interested applicants are encouraged to also review the Data Quality Module at Analysis & Information Online: http://ai.fmcsa.dot.gov/DataQuality/dataquality.asp

Information Contacts

Regional or Local Office

See Regional Agency Offices. Refer to the FMCSA Field Office Roster at the FMCSA website for your FMCSA State Division Office (http://www.fmcsa.dot.gov/about/contact/offices/displayfieldroster.asp).

Headquarters Office

Lisa Clayton 1200 New Jersey Ave, W66-443, Washington, District of Columbia 20590 Phone: 202-366-1736

Criteria for Selecting Proposals

The FMCSA considers the extent to which each application: 1. Addresses the program?s national priorities and demonstrates knowledge of the program and potential barriers to successfully meeting those priorities. 2. Defines specific, measureable, and feasible program goals and objectives. 3. Outlines activities and accompanying timelines to achieve the project?s goals. 4. Defines a plan to monitor the effective implementation of the strategies and plans to document the project outcomes. 5. Documents infrastructure and other organizational information to demonstrate an ability to perform the activities proposed in the application. 6. Includes proposed costs that are allocable, allowable, reasonable, and necessary. 7. Addresses program-specific requirements established in the Notice of Funding Availability.



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Edited by: Michael Saunders

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