Motor Carrier Safety Assistance High Priority Activities Grants and Cooperative Agreements

Support, enrich, and augment Commercial Motor Vehicle (CMV) safety programs through partnerships with States, local governments, Federally recognized Indian tribes, other political jurisdictions, and other persons to carry out high priority activities and projects.

The High Priority grant program
includes: 1) High Priority (HP) grants to implement, promote, and maintain national programs to improve CMV safety; increase compliance with CMV safety regulations; increase public awareness about CMV safety; provide education on CMV safety and related issues; and demonstrate new safety related technologies; and 2) Information Technology Deployment (ITD) grants to advance technological capability and promote deployment of intelligent transportation system applications (CMV, carrier, and driver) as well as support/maintain CMV information systems and networks.
Examples of Funded Projects

Fiscal Year 2016: The FMCSA provided MHP funds to enable recipients to carry out enforcement activities and projects that improve CMV safety and compliance with CMV regulations.

Funding is also available for projects that are national in scope, increase public awareness and education, demonstrate new technologies and reduce the number and rate of CMV accidents.

In FY 2016, 42 grants were awarded totaling $15,000,000 for passenger inspection projects, education, and the purchase of material and support for CMV safety projects.

Fiscal Year 2017: 2017 ? Award recommendations currently being reviewed. None to date.

Fiscal Year 2018: None to date.


Agency - Department of Transportation

The Department of Transportation's mission is to ensure fast, safe, efficient, accessible and convenient transportation that meets vital national interests and enhances the quality of life of the American people, today and into the future.

Office - See Regional Agency Offices.

ISee regional agency offices: States may contact their States? FMCSA?s Division Administrator.



Selected Recipients for this Program


RecipientAmount Start DateEnd Date
Transportation, Delaware Department Of $ 914,286   2018-09-172022-09-30
Transportation, Iowa Dept Of $ 914,778   2018-09-172022-09-30
Public Utilities Commission, Ohio $ 994,500   2018-09-172022-09-30
Transportation, Oklahoma Department Of $ 854,816   2018-09-172022-09-30
Transportation, Missouri Department Of $ 1,546,082   2018-09-172022-09-30
Transportation, Indiana Department Of $ 1,424,921   2018-09-172022-09-30
Motor Vehicles, Connecticut Department Of $ 1,213,842   2018-09-172022-09-30
Public Safety, Colorado Department Of $ 1,007,186   2018-09-172022-09-30
Executive Office Of The Commonwealth Of Kentucky $ 1,513,000   2018-09-172022-09-30
Motor Vehicles, Virginia Department Of $ 1,699,461   2018-09-172022-09-30



Program Accomplishments

Fiscal Year 2016: The FMCSA provided MHP funds to enable recipients to carry out enforcement activities and projects that improve CMV safety and compliance with CMV regulations. Projects commonly focused on enforcement of CMV regulations through state law enforcement details and strike-forces. These actions routinely involved the completion of CMV safety inspections, traffic enforcement, passenger carrier safety, public awareness and education and to demonstrate new technologies. In FY 2016, 42 grants were awarded totaling $15,000,000 for the above referenced project areas. These grants remain active and final performance achievements will be collected at the conclusion of the project period of performance. Estimated outcomes: Community outreach events ? 24,183 Educational events ? 134 CMV Inspections ? 190,688 Traffic Enforcement/Safety strike-force contacts ? 178,000. Fiscal Year 2017: MHP funds are awarded in according to the FAST Act grant consolidation requirements. At this time, FMCSA is finalizing grant awards for FY 2017. In general, grants will be used to support CMV safety details and strike-forces focused on CMV safety inspections, traffic enforcement and passenger carrier safety. In addition, grant funds will be awarded to conduct public education and outreach, research into CMV safety education, technology investments and operational costs for State CMV safety technology systems previously supported through the CVISN grant (now consolidated under the HP-ITD grant). Fiscal Year 2018: Priorities to be established in FY 2018. Scope to remain similar to FY 2017.

Uses and Use Restrictions

HP grant funds may be used to: increase public awareness and education on CMV safety and related issues; target unsafe driving of CMVs and non-CMVs in areas identified as high risk crash corridors; improve the safe and secure movement of hazardous materials; improve safe transportation of goods and persons in foreign commerce; demonstrate new technologies to improve CMV safety; support participation in Performance and Registration Information Systems Management (PRISM); and conduct safety data improvement projects that enhance data collection and data quality.

ITD grants may be used to: improve safety and productivity of motor carriers, commercial vehicles, and their drivers; streamline enforcement operations; improve efficiency and effectiveness of commercial vehicle safety programs through targeted enforcement; improve security of data and the sharing of commercial vehicle data within States, and between States and FMCSA; reduce Federal/State and industry regulatory and administrative costs; and achieve nationwide deployment of the ITD grant program, with all jurisdictions participating at least at the Core deployment level.

The FMCSA will reimburse up to 15 percent of eligible costs.

Eligibility Requirements

Applicant Eligibility

HP grants are eligible to any State agency, local government (including county, city, township, special district, and Federally-recognized Native American tribal governments), institutions of higher education (public, private, and State-controlled), non-profit organizations with or without having a 501(c)(3) status with the Internal Revenue Service, for-profit entities (including small businesses), and other persons.

Other persons is defined as an entity not included above and may not be an individual, foreign entity, hospital, public/Indian housing authority, or Federal institution. ITD grants are eligible to States, the District of Columbia, the Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana Islands, American Samoa, Guam, and the U.S.

Virgin Islands to deploy, operate, and maintain elements of their ITD programs.

The FMCSA may award ITD funds to agencies of States, the District of Columbia, or U.S.

territories that have an approved plan as outlined in the FAST Act.

Individuals and businesses are not eligible to apply.

Beneficiary Eligibility

FMCSA may award these grants to the agencies of States, the District of Columbia, the Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana Islands, American Samoa, Guam, and the U.S. Virgin Islands.

Credentials/Documentation

Evidence of eligibility and of negotiated indirect rates and audit by cognizant agency. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program.

Award Procedures

90-120 days of the submission deadline (subject to availability of funds) or as soon thereafter as administratively practicable. Applicants must register with Grants.gov to apply for funding. Applications should be submitted in accordance with the instructions provided and must be submitted electronically to FMCSA through the Grants.gov website.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Fixing America?s Surface Transportation Act (FAST Act), Pub. L. No. 114-94, 5101(a) and 5101(c) (2015). 49 U.S.C. 3112(l)(2) and (3), 31104 (2016), as amended.

Range of Approval/Disapproval Time

From 90 to 120 days. Contingent upon Agency funding levels.

Appeals

Other - Not Specified.

Renewals

Not Applicable.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. Matching Requirements: Percent: 15%. A 15% match is required. This program does not have MOE requirements.

Length and Time Phasing of Assistance

The maximum period of performance for an HP grant is three fiscal years, including the fiscal year in which the grant agreement is executed. The maximum period of performance for an ITD grant is four fiscal years including the fiscal year in which the grant agreement is executed. All new application project timelines will be evaluated to ensure they can be achieved within this timeframe. Additionally, FMCSA may award a grant agreement with a period of performance for less than maximum period of performance timeframe, depending upon project complexity, reasonableness, and necessity. Amendment requests to extend the period of performance beyond the period of availability described above will not be approved. See the following for information on how assistance is awarded/released: Request for reimbursement.

Post Assistance Requirements

Reports

Reporting requirements are outlined in the grant agreement terms and conditions and consist of quarterly performance progress status and financial reports.

Progress Reports include the Performance Progress Report Coversheet (SF-PPR).

Financial Reporting requirements include quarterly submission of the Federal Financial Report (SF-425).

SF-425.

Reporting requirements are outlined in the grant agreement terms and conditions and consist of quarterly performance progress status and financial reports.

Progress Reports include the Performance Progress Report Coversheet (SF-PPR).

Financial Reporting requirements include quarterly submission of the Federal Financial Report (SF-425).

SF-425.

Routine monitoring includes regular communication with borrowers regarding the status of projects and reviewing periodic reports that borrowers are required to submit.

Scheduled monitoring is an annual scheduled activity that includes a desk review and for active projects, a site visit.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

Records

During the course of the grant project and for three years after the final voucher (invoice) is submitted, grant recipients must retain intact and to provide any data, documents, reports, records, contracts, and supporting materials relating to the project as FMCSA may require in addition to the reporting and record-keeping requirements set forth in 2 C.F.R. 200.333.

Financial Information

Account Identification

69-8158-0-7-401.

Obigations

(Salaries) FY 16 $15,000,000; FY 17 est $41,567,000; and FY 18 est $43,100,000

Range and Average of Financial Assistance

Awards range from $50,000 to $1,000,000.

Regulations, Guidelines, and Literature

2 CFR 200 formerly OMB Circulars 2 CFR 215, A-122, A-133, A-110 and A-21, Regulations, Executive Orders, and related policy are on the public website at: www.fmcsa.dot.gov. A solicitation package (notice of funding availability) containing the appropriate forms and directions are made available through www.grants.gov.

Information Contacts

Regional or Local Office

See Regional Agency Offices. ISee regional agency offices: States may contact their States? FMCSA?s Division Administrator.

Headquarters Office

FMCSA Grants Management Office 1200 New Jersey Ave., SE, Washington, District of Columbia 20590 Email: FMCSA_GrantMgmtHelpDesk@dot.gov Phone: (202) 366-0621

Criteria for Selecting Proposals

All discretionary (competitive) grant program applications undergo a series of reviews prior to award selection as required in 2 CFR 200.204 and 205. These reviews include: 1) technical review that provides an independent assessment of the technical/programmatic merit of an application. At least three qualified individuals are selected to review each application to ensure diversity of perspective and knowledge. Individuals are selected based on their technical education and experience and the extent to which the individual has engaged in relevant work, the capacities in which the individual has done so, and the quality of such work; 2) suitability review that provides a risk assessment on each applicant?s organization to ensure the applicant is suitable to receive and manage Federal funds. The risk assessment is conducted in several parts: 1) a debarment and suspension review that included a review of the applicant?s administrative capability self-certification and a check against the applicant?s records in the System for Award Management (www.sam.gov); 2) a review of the applicant?s history with other Federal agencies in the Single Audit Clearinghouse Database; and 3) an evaluation of the applicant?s Single Audit in accordance with the Single Audit Act; 3) past performance review that provides information that is considered as a possible indicator for predicting future performance. Many applicants for FMCSA programs have received FMCSA funding in the past and will be evaluated against their ability to complete prior year awards on-time, compliance with grant terms and conditions, and results from FMCSA grant monitoring activities. Applicants with no prior FMCSA grant awards will not be eliminated from funding consideration; and 4) budget/cost analysis that provides an assessment of allowable costs in accordance with Federal grant requirements, the cost realism of the budget estimate, appropriateness and reasonableness of resources, and reasonableness and feasibility of the schedule relative to the application timeline. Importantly, the budget evaluation provides initial insight to project-related risk, beyond those dealing with technical uncertainty, which is considered prior to recommendation. Application budgets are evaluated based on the same standards to which recipients will be held after award, which are outlined in the cost principles at 2 CFR part 200.101(c) Subpart E for all non-Federal entities, including commercial organizations.



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