E-911 Grant Program

To provide federal financial assistance for the implementation and operation of 911 services, E-911 services, migration to an IP-enabled emergency network, and adoption and operation of NG911 services and applications; the implementation of IP-enabled emergency services and applications enabled by Next
Generation 911 services, including the establishment of IP backbone networks and the application layer software infrastructure needed to interconnect the multitude of emergency response organizations; and training public safety personnel, including call-takers, first responders, and other individuals and organizations who are part of the emergency response chain in 911 services.
Grants for this Program


Agency - Department of Transportation

The Department of Transportation's mission is to ensure fast, safe, efficient, accessible and convenient transportation that meets vital national interests and enhances the quality of life of the American people, today and into the future.

Website Address

http://www.911.gov




Program Accomplishments

Not Applicable.

Uses and Use Restrictions

This federal financial assistance may be used by tribes, territories, and states.

State grantees are allowed to fund statewide projects, to provide subgrants to local jurisdictions, or some combination.

Use of funds is restricted to the following eligible uses: hardware, software, NG911 hosted services, administration and planning, training, consultant services, and operation of dual 911 systems while in transition.

Eligible use of funds: Hardware, Software, NG911 services, Consultant fees, Training, Administration and Planning (10% maximum) and Operation (of dual 911 systems during transition). Applicants must also provide certifications stipulating that specific requirements have been met in order to be eligible for grant funding.

Eligibility Requirements

Applicant Eligibility

911 Communications.

Beneficiary Eligibility

States, U. S. Territories and Tribes.

Credentials/Documentation

Applications for grant funds must consist of the following components: (1) State 911 Plan that details the projects and activities proposed to be funded and describes the steps the State has taken to meet statutory and programmatic conditions, such as coordination with local governments, tribal organizations, and 911 Public Safety Answering Points (PSAPs). (2) Project budget for all proposed projects and activities to be funded by the grant funds, including identification of non-Federal sources, if applicable. The proposed projects and activities must meet the eligible use requirement. (3) Supplemental project budget for additional grant funds that may become available. Only applicants that qualify for the initial distribution of grant funds would be eligible to receive additional grant funds, if available. The supplemental project budget must provide as much detail as the project budget, including identification of non-Federal sources, if applicable. (4) Designation of a single officer or government body to serve as the E-911 Coordinator of implementation of E-911 services and to sign the certifications required under this part. (5) Certifications of statutory and programmatic conditions, including certifying that designated E-911 surcharges have not been diverted for any purpose. OMB Circular No. A-87 applies to this program.

Aplication and Award Process

Preapplication Coordination

Federal staff of the National E911 Implementation Coordination Office (ICO), which includes federal staff of Departments of Commerce and Transportation, reviews each application.

Standard application forms required by the Governmentwide Common Grant Rule for State, Local, and Indian Tribal Governments must be used for this grant program.

Assistance from Federal staff is continuously available to participants in this program. This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Environmental impact information is not required for this program.

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110. As stated above in the Credentials/Documentation section, an application consists of a State Plan, project budget, supplemental project budget, designation of an E-911 Coordinator and certifications. Applicants must use SF-424, 424A, 424B and SF-LLL.

Award Procedures

Awards are made by the Assistant Secretary for Communication and Information, U.S. Department of Commerce and the Administrator of the National Highway Traffic Safety Administration, U.S. Department of Transportation.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Middle Class Tax Relief and Job Creation Act of 2012, Title VI, Section 6503, Public Law 112-96, 47 U.S.C 400.

Range of Approval/Disapproval Time

From 30 to 60 days.

Appeals

Not Applicable.

Renewals

Not Applicable.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. Matching Requirements: Percent: 40%. Each State, District of Columbia and Puerto Rico must match at least 50 percent of each eligible project with non-Federal sources. This program does not have MOE requirements. Each State, Tribe, Territory, District of Columbia and Puerto Rico must match at least 40 percent of each eligible project with non-Federal sources.

Length and Time Phasing of Assistance

Federal share is reimbursed on claims submitted on vouchers covering costs incurred. All participants have converted to Electronic Transfer of funds. Funds placed under obligation must be expended within four years of award. See the following for information on how assistance is awarded/released: Grantees submit vouchers to reimburse costs as incurred, via electronic voucher and payment system.

Post Assistance Requirements

Reports

No program reports are required.

No cash reports are required.

Each grant recipient must submit an annual performance report following the procedures of 49 CFR 18.40 and a final report.

Each grant recipient must also submit quarterly financial reports following the procedures of 49 CFR 18.41, except when a final voucher is required.

Performance monitoring is not applicable.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), 'Audits of States, Local Governments, and Non-Profit Organizations,' nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Records

Records relating to the program shall be retained for a period of not less than three years from the date of submission of final financial report.

Financial Information

Account Identification

69-0661-0-1-407.

Obigations

(Formula Grants) FY 17 $0; FY 18 est $109,250,000; and FY 19 est $0

Range and Average of Financial Assistance

$250,000 to $8,539,610. Average: $1,950,892.85.

Regulations, Guidelines, and Literature

Final regulation will be published at 47 CFR Part 400.

Information Contacts

Regional or Local Office

None.

Headquarters Office

National Highway Traffic Safety Administration 1200 New Jersey Avenue, S.E., NPD-400, Washington, District of Columbia 20590 Email: nhtsa.national911@dot.gov Phone: (202) 366-2705

Criteria for Selecting Proposals

Applications will be evaluated to ensure the inclusion of required State Plan, project budget, supplementary project budget (if applicable), designation of 911 Coordinator and certifications. State Plan will be evaluated for its compliance with eligible use of funds and statutory and programmatic requirements, and project budget will be evaluated for the inclusion of required matching funds as well as the budget?s consistency with the State Plan. Federal funds are obligated to support upgrading a State's 911 system, and States have latitude in determining projects upon which they spend their Federal monies.




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Edited by: Michael Saunders

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