State Damage Prevention Program Grants

To improve State Damage Prevention programs, which are intended to protect underground facilities from excavation damage.

Examples of Funded Projects

Fiscal Year 2016: Refer to Link

Fiscal Year 2017: Projects to improve state damage prevention programs will be funded and are anticipated to include enforcement, education and outreach, and other safety programs.

Past grant projects can be found at:

Fiscal Year 2018: No Current Data Available

Agency - Department of Transportation

The Department of Transportation's mission is to ensure fast, safe, efficient, accessible and convenient transportation that meets vital national interests and enhances the quality of life of the American people, today and into the future.

Selected Recipients for this Program

RecipientAmount Start DateEnd Date
Zender Environmental Health & Research Group Co $ 437,395   2020-10-012022-09-30
Call Before You Dig, Inc. $ 96,480   2021-09-292022-09-28
Public Regulation Commission, New Mexico State $ 100,000   2021-09-292022-09-28
Pennsylvania One-call System, Inc. $ 100,000   2021-09-292022-09-28
Tennessee Public Utility Commission $ 88,894   2021-09-292022-09-28
Virginia Utility Protection Service, Inc. $ 99,654   2021-09-292022-09-28
Texas Railroad Comm $ 100,000   2021-09-292022-09-28
Public Protection Cabinet- Kentucky $ 100,000   2021-09-292022-09-28
Natural Resources, Louisiana Department Of $ 100,000   2021-09-292022-09-28
Public Safety, Minnesota Department Of $ 100,000   2021-09-292022-09-28

Program Accomplishments

Fiscal Year 2016: From 2008-2016, PHMSA has awarded over $13.6 million to 39 state organizations. Work completed under these projects addresses each of the Nine Elements of an Effective Damage Prevention Program, though the work scope varied from state to state. In 2016, PHMSA made 17 awards with a total dollar value of $1,499,976. Fiscal Year 2017: Not Available. Fiscal Year 2018: No Current Data Available

Uses and Use Restrictions

Personnel, equipment, and activities that are needed by the State authority to enhance damage prevention programs.

Grant funds may not be used for lobbying or in direct support of litigation.

Grant funds may not be used for lobbying or in direct support of litigation.

Eligibility Requirements

Applicant Eligibility

Any State (including U.S.

Territory or possessions) authority designated by the Governor is eligible to apply for a grant as long an agency within the State (including U.S.

Territory or possessions) has an annual Section 60105 (49 U.S.C.) certification or Section 60106 (49 U.S.C.) agreement in effect with PHMSA.

If a State (including U.S.

Territory or possessions) does not have a certification or agreement with PHMSA, then no State (including U.S.

Territory or possessions) authority can receive a grant.

Beneficiary Eligibility

State Government, U.S. Territory and possessions would receive the ultimate benefit from this program.


A written application describing the current status of the State Damage Prevention Program and plans for improvements. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is required.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.


Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Through the website at and Also see the annual solicitation for application procedures. Also see: 2 CFR 200 at

Award Procedures

Panel of stakeholders will review and score applications. Grants will be awarded to applicants with the highest score until the available funds are exhausted.


Contact the headquarters or regional office, as appropriate, for application deadlines.


Pipeline Inspection, Protection, Enforcement, and Safety Act of 2006, Public Law 109-468, 49 U.S.C 60134.

Range of Approval/Disapproval Time

120 days after application deadline.


Not Applicable.


Not Applicable.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program. This program has no matching requirements. This program does not have MOE requirements.

Length and Time Phasing of Assistance

There is a restriction on the time permitted to spend the money awarded. It must be spent within one year of the award. See the following for information on how assistance is awarded/released: Advance payments or Reimbursement payments will be made after the electronic receipt via the Delphi e-Invoicing System of a ?Request for Advance or Reimbursement? (Standard Form SF-270). Recipients, upon receipt of the fully executed award document, may request up to 50% of the total federally funded amount of the award. The remaining amount may be requested, upon receipt and approval, (by the PHMSA Agreement Officer) of the ?Mid-Term Report.?.

Post Assistance Requirements


Progress Report; Final Report; Mid-term Financial Status Report; Final Financial Status Report.

No cash reports are required.

During the performance of the grant (progress report) and at the end of the grant period (final report), the Grantee must provide a letter-type written report that describes the results of all activities undertaken to date as a result of the grant.

The report must include the following: 1.

A comparison of actual accomplishments to the objectives established for the period. 2.

Where the output of the project can be quantified, a computation of the cost per unit of output. 3.

The reasons for slippage if established objectives were not met. The project report is due 6 months after the project period start date.

The Final Report is due no later than 90 days after the project period end date.

SF-425 During the performance of the grant, the Grantee must submit a mid-term Federal Financial Report, Standard Form 425 (SF-425), to report the status of funds.

In addition to SF-425, the Grantee should provide the breakdown of costs for each object class category (Personnel, Fringe Benefits, Travel, Equipment, Supplies, Contractual, Other, and Indirect Charges).

This report is due 6 months after the project period start date.

No performance monitoring is required.


In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. Also see: 2 CFR 200 at


Grant recipient must maintain for a period of three years: (a) documentation supporting the cost incurred under the grant, and (b) information regarding any sub-awards made using grant funds.

Financial Information

Account Identification



(Project Grants (Discretionary)) FY 16 $1,499,976; FY 17 est $1,499,939; and FY 18 est $1,497,000

Range and Average of Financial Assistance

The grants awarded range $30,000-$100,000. The average is $88,231. .

Regulations, Guidelines, and Literature

Pipeline Safety Regulations, 49 CFR 192.614, 49 CFR 192.616, 49 CFR 195.440, 49 CFR 195.442, 49 CFR 198.37, and 49 CFR 198.39 Individual copies of regulations may be requested from: Office of Pipeline Safety, Pipeline and Hazardous Material Safety Administration, Department of Transportation, 1200 New Jersey Avenue, SE East Building, 2nd Floor, Washington, DC 205901, Telephone: (202) 366-4595 Fax: (202) 366-4566. Also available on line at

Information Contacts

Regional or Local Office


Headquarters Office

Hung Nguyen 1200 New Jersey Avenue, S.E., Washington, District of Columbia 20590 Email: Phone: (202) 366-0568

Criteria for Selecting Proposals

Evaluation Criteria. The State Damage Prevention grant application process is competitive. Applications will be evaluated against the selection criteria listed below as well as against each other. Submission of an application is not a guarantee of award. PHMSA may award a grant based on an application in its entirety, award only portions of a grant application, or not award an application at all. Each Application will be reviewed against the criteria listed below. The criteria are weighted as follows: Criterion 1. is most heavily weighted; criterion 2 is second most heavily weighted; criterion 3 is third most heavily weighted; criterion 4 is fourth most heavily weighted; criterion 5 is fifth most heavily weighted. An effective damage prevention program as stated in 49 U.S.C. §60134 (b) includes one or more of the nine (9) elements below. Grant funding is available to assist state in aligning with one or more of these nine elements. The number of elements addressed in an application will not affect the evaluation of the application. Criterion 1. Relevance to the Nine Elements - This criterion will be used to evaluate proposed work under each element addressed on the application. This criterion will be used to evaluate proposed projects that: ? Clearly link results to one or more of the nine elements. ? Have merit for advancing implementation or continued support of one or more of the nine elements within the state. ? Align with the meaning and intent of the nine elements as described in PHMSA?s Damage Prevention Assistance Program (DPAP) Guide (available at Proposed work under each element will be evaluated separately. Criterion 2. Costs, Results, and Schedule This criterion will be used to evaluate proposed work under each element addressed in the application. This criterion will be used to evaluate proposed projects that: ? Will produce tangible results within the proposed project period. ? Establish clear goals, objectives, milestones, and estimates of project costs. ? Have deliverables that do not overlap with the deliverables of any other PHMSA grant award. ? Use funds efficiently and effectively. Proposed work under each element will be evaluated separately. Criterion 3. State?s Commitment to the Nine Elements - This criterion will be used to evaluate the applicant?s description of existing damage prevention activities as they relate to the nine elements. This criterion will be used to evaluate applications that demonstrate the State has made substantial progress toward, or has clear and concrete plans for, implementing the nine elements. Criterion 4. - State?s Commitment to Damage Prevention Program Effectiveness. This criterion will be used to evaluate the applicant?s description of any legislative or regulatory actions (including studies, etc.) taken by the State within the past five (5) years pertaining to damage prevention program improvement. This criterion will be used to evaluate applications that demonstrate the State?s commitment to ensuring lasting damage prevention program effectiveness and continuing improvement, including any legislative and/or regulatory actions taken within the past five years or other significant activities, such as efforts of study groups or task teams established to analyze the State?s damage prevention program. Criterion 5. Past Performance. This criterion will be used to evaluate past performance of applicants who have received a PHMSA State Damage Prevention grant in the past. Past performance includes fulfillment of grant agreements in a timely manner and compliance with grant terms and conditions. Applicants who received funding previously for a project that is ongoing and are requesting grant funding for the continuation of that project should provide a summary of accomplishments and tasks completed during the previous grant period. The information provided should include measurable results and deliverables, and also include any information about tasks that were not completed or other challenges encountered during the grant period. Evaluation of applications from applicants who have not received a PHMSA State Damage Prevention grant in the past will not be affected positively or negatively by this criterion.

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