Office of Science Financial Assistance Program

The mission of the DOE Office of Science is to deliver the scientific discoveries and major scientific tools to transform our understanding of nature and advance the energy, economic, and national security of the United States.

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Agency - Department of Energy

The Department of Energy's goal is to advance national, economic and energy security in the U.S.; to promote scientific and technological innovation in support of that goal; and to ensure environmental cleanup of the national nuclear weapons complex.

Office - See Regional Agency Offices.

Relevant Nonprofit Program Categories





Selected Recipients for this Program


RecipientAmount Start DateEnd Date
Numerica 21 Incorporated $ 99,758   2004-08-192050-04-12
Regents Of The University Of Colorado, The $ 1,181,662   2017-09-152022-09-14
Washington State University $ 6,505,000   2012-08-102022-03-31
Roane State Community College $ 4,000   2016-07-012021-06-30
William Marsh Rice University $ 1,699,268   2006-08-152021-06-14
Cornell University, Inc $ 3,040,000   2012-08-152021-03-31
University Of California, Irvine $ 1,120,000   2005-09-012021-02-28
Temple University-of The Commonwealth System Of Higher Education $ 1,005,000   2008-08-152020-11-14
Washington University, The $ 2,526,974   2009-09-282020-09-14
Louisiana State University $ 0   2017-09-152020-09-14



Program Accomplishments

Not Applicable.

Uses and Use Restrictions

See information at http://science.energy.gov/.

Financial assistance, in whole and in part, may be provided for such purposes as salaries, materials and supplies, equipment, travel, publication costs, services, and other direct and indirect costs required for conducting research, research-related activities, and advanced technology projects or assessments described in the selected application.

Restrictions on use of funds are specified in the governing federal and agency-specific financial assistance regulations and terms and conditions incorporated in individual financial assistance awards.

Eligibility Requirements

Applicant Eligibility

Except where a program solicitation establishes more restrictive eligibility criteria, individuals and organizations in the following categories may submit proposals: Institutions of higher education; National Laboratories; Nonprofit and for-profit private entities; State and local governments; and consortia of entities described above.

Beneficiary Eligibility

None.

Credentials/Documentation

Applications must be signed electronically by an official authorized to commit the institution or organization in business and financial affairs and who can commit the organization to certain National Policy Assurances to be incorporated as award terms in effect on date of award at https://www.nsf.gov/awards/managing/rtc.jsp. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. The Office of Science utilizes an automated system, the Portfolio Analysis and Management System (PAMS), to manage the grants applications and award process. An application will automatically transfer from Grants.gov into PAMS for processing. In order to manage the application in PAMS, applicants must register at https://pamspublic.science.energy.gov.

Award Procedures

After selections, DOE may negotiate a financial assistance award with the selected applicant. Only a DOE Contracting Officer is authorized to approve financial assistance agreement.

Deadlines

Not Applicable.

Authorization

Federal Nonnuclear Energy Research and Development Act of 1974, as amended, Public Law 93-577, 42 U.S.C. 5903 ; Atomic Energy Act of 1954, as amended, Section 31, Public Law 83-703, 42 U.S.C. 2051; Energy Policy Act of 2005, as amended, Public Law 109-58, 42 U.S.C. 16311; Department of Energy Organization Act, as amended, Public Law 95-91, 42 U.S.C. 7256 ; Energy Reorganization Act of 1974, as amended, Title I, Section 107, Public Law 93-438, 42 U.S.C. 5817; Small Business Act, as amended, Public Law 85-536, 15 U.S.C. 638.

Range of Approval/Disapproval Time

Normally, 6 months from receipt of grant application. Every funding opportunity announcement published at https://www.grants.gov will detail its anticipated notification schedule.

Appeals

None.

Renewals

Renewal applications must be submitted no later than six months prior to the scheduled expiration of the project period and must include a separate section that describes the results of work accomplished through the date of the renewal application (see 10 CFR 605.9). Renewal applications shall be submitted electronically in response to a Funding Opportunity Announcement through Grants.gov at https://www.grants.gov.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. This program has no matching requirements. Cost sharing requirements of Section 988 of the Energy Policy Act of 2005 are waived for financial assistance awards funding research of a basic and fundamental nature issued pursuant to 10 CFR 605. Financial assistance research awards that are not issued pursuant to 10 CFR 605 are subject to the cost sharing requirements of Section 988 of the Energy Policy Act of 2005 unless waived. The cost sharing requirements of Section 988 of the Energy Policy Act of 2005 do not apply to the Small Business Innovation Research/Small Business Technology Transfer research award. MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Generally, financial assistance awards are awarded as a three-year project period composed of three one-year budget periods that are either fully funded at the time of award or funded on an annual basis. Generally, funding restrictions are placed on fully-funded awards with planned annual funding releases. In both cases, funding/funding releases are authorized based on criteria established in the individual award terms and conditions including adequate progress and availability of funds, if applicable. See the following for information on how assistance is awarded/released: The Office of Science Integrated Support Center - Chicago is responsible for negotiating and awarding the financial assistance awards. The awards will be issued utilizing DOE's electronic Strategic Integrated Procurement Enterprise System (STRIPES). The recipient will receive notification of availability of an approved financial assistance through STRIPES communication portal, Fedconnect.

Post Assistance Requirements

Reports

Typically, recipients are required to submit a final technical report as specified in the individual award terms and conditions.

Quarterly and final SF 425, Federal Financial Reports, must be submitted as specified in the individual award terms and conditions.

Typically, recipients are required to submit a Research Performance Progress Report (RPPR) on an annual basis through PAMS as specified in the individual award terms and conditions.

Quarterly financial SF 425, Federal Financial Reports, must be submitted as specified in the individual award terms and conditions.

Typically, recipients are required to submit a Research Performance Progress Report (RPPR) on an annual basis through PAMS as specified in the individual award terms and conditions.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. -as stated above.

Records

Recipient is expected to maintain auditable records to substantiate the total costs incurred under the grant.

Financial Information

Account Identification

89-0222-0-1-251.

Obigations

(Project Grants (Cooperative Agreements)) FY 16 $1,152,471,037; FY 17 est $1,125,000,000; and FY 18 est $1,125,000,000 - Total fiscal year (FY) obligations for the Office of Science financial assistance awards are as follows: FY 14: $1,134,524,873, FY 15: $1,123,478,061; and FY 16: $1,152,471,037.

Range and Average of Financial Assistance

$10,000 to $2,500,000; $250,000.

Regulations, Guidelines, and Literature

10 CFR 605, The Office of Science Financial Assistance Program; 2 CFR 910, Department of Energy Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and, 2 CFR 200, Office of Management and Budget Guidance for Grants and Agreements, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Agencies.

Information Contacts

Regional or Local Office

See Regional Agency Offices.

Headquarters Office

Michael S. Zarkin 19901 Germantown Road, Germantown, Maryland 20874 Email: michael.zarkin@science.doe.gov Phone: 301-903-4946

Criteria for Selecting Proposals

Applications will be subject to scientific merit review (peer review) and will be evaluated against the following criteria, listed in descending order of importance: Scientific and/or Technical Merit or the Educational Benefits of the Projects; Appropriateness of the Proposed Method or Approach; Competency of Applicant's Personnel and Adequacy of Proposed Resources; and, Reasonableness and Appropriateness of the Proposed Budget; and other appropriate factors, established and set forth in the Funding Opportunity Announcement.



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Edited by: Michael Saunders

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