2018 HAVA Election Security Grants

As authorized under Section 101 of the Help America Vote Act of 2002 (Public 107-252) and provided in the Consolidated Appropriations Act, 2018 (Public Law 115-141), the funds are to be used to Improve the administration of elections for Federal office, including to enhance election technology and make
election security improvements.

Agency - U.S. Election Assistance Commission

Website Address

http://www.eac.gov




Program Accomplishments

Not Applicable.

Uses and Use Restrictions

States may use the funds, consistent with the requirements of the Help America Vote Act, to replace voting equipment that only records a voter's intent electronically with equipment that utilizes a voter-verified paper record; implement a post-election audit system that provides a high-level of confidence in the accuracy of the final vote tally; upgrade election-related computer systems to address cyber vulnerabilities; facilitate cyber security training; implement election systems cybersecurity best practices; and fund other activities that will improve the security of elections for Federal office.

Eligibility Requirements

Applicant Eligibility

Assistance is to be used to improve the administration of elections for federal office, including enhancing election technology and making election security improvements.

Beneficiary Eligibility

States, the District of Columbia, Puerto Rico, the Virgin Islands, Guam and American Samoa.

Credentials/Documentation

No Credentials or documentation are required. This program is excluded from coverage under 2 CFR 200, Subpart E - Cost Principles.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. States will submit a program narrative and budget.

Award Procedures

The Election Assistance Commission will issue a Notice of Grant Award and review applicant program narratives and budgets for improving security of election systems. Upon award, states can request their funds from EAC. All funds are disbursed via EFT.

Deadlines

Not Applicable.

Authorization

Help America Vote Act, P.L. 107-252, Title I, Section 101, 116 Stat. 1668-1673, 42 U.S.C 15301-15303.

Range of Approval/Disapproval Time

N/A.

Appeals

N/A.

Renewals

Not Applicable.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. Matching Requirements: Percent: 5%. MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Funds are available for five years. Method of awarding/releasing assistance: lump sum.

Post Assistance Requirements

Reports

No program reports are required.

Cash reports are not applicable.

An annual progress report is due by December 31 each year for the period October 1 through September 31 of the preceding year.

A Federal Financial Report, SF-425, is due by December 31 each year for the period October 1 through September 31 of the preceding year.

No performance monitoring is required.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. HAVA Title IX, Section 902, authorizes EAC to audit or examine books, documents, papers and records of any recipient that are deemed pertinent to the payment; stipulates that the provision applies to all recipients of payments under the Act; requires that all funds provided under the Act are subject to mandatory audit by the Comptroller General at least once during the lifetime of the program, with the same access to records as EAC; and requires that, if the Comptroller General determines that an excess payment has been made or the recipient is not in compliance, the recipient must pay the office that made the payment an amount that reflects the excess payment or the proportion representing noncompliance.

Records

HAVA Title IX, Section 902, requires recipients of payments under the Act to keep records consistent with sound accounting principles to facilitate an effective audit and stipulates that the provision applies to all recipients of payments under the Act.

Financial Information

Account Identification

95-1651-0-1-808.

Obigations

(Formula Grants) FY 17 $0; FY 18 est $380,000,000; and FY 19 Estimate Not Available(Exp: Pending Appropriation)

Range and Average of Financial Assistance

$600,000 - $34,560,000.

Regulations, Guidelines, and Literature

Not Applicable.

Information Contacts

Regional or Local Office

None.

Headquarters Office

mark abbott 1335 East-West Highway, Suite 4300, Silver Spring, Maryland 20910 Email: mabbott@eac.gov Phone: 202-566-2166

Criteria for Selecting Proposals

Not Applicable.



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