State Vital Statistics Improvement Program

To improve the timeliness, quality and sustainability of the de-centralized vital statistics system by adopting nationally-developed, consensus standards and guidelines; by actively working with states to re-engineer their state-owned and operated systems using these standards/guidelines; and by improving

credit: FastCoExist
the efficiency of business operations of state vital statistics programs.

Working collaboratively between State and Federal agencies, the goal is to facilitate the development and implementation of re-engineered systems in all 57 registration areas.

These will be systems that can: (1) provide quality and timely data for public health surveillance and medical research; (2) meet citizen needs for legal copies of their birth and death records, including providing paper copies of records to citizens for their immediate legal or personal use, and at citizens' request, transferring records electronically to local, State or Federal agencies to satisfy an agency's need for a record; meet Federal agencies' needs for record verification and authentication; (3) result in comparable vital registration/statistics systems in each state; (4) use national standards and guidelines, including the 2003 revision of the U.S.

Standard Certificates of Birth and Death and the Report of Fetal Death, the ICD-10 classification system, the FIPS geographic coding scheme, and the standard HL-7 vital events messaging; (5) support national security and privacy requirements; (6) integrate or harmonize easily with other public health systems such as Public Health Information Network (PHIN), immunization registries, and newborn screening, and (7) use Internet technology.

Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Office - None.

Technical Information Management Section, CDC Procurement and Grants Office, 2920 Brandywine Road, Atlanta, GA 30341.

Telephone: (770) 488-2700.
Website Address

Relevant Nonprofit Program Categories

Selected Recipients for this Program

RecipientAmount Start DateEnd Date
National Association For Public Health Statistics And Information Systems, Inc. $ 406,833   2012-09-012017-08-31
$ 0   
$ 0   
$ 0   
$ 0   
$ 0   
$ 0   
$ 0   
$ 0   
$ 0   

Program Accomplishments

Fiscal Year 2016: Progress was made on activities continued from Fiscal year 2015, including maintaining an updated web site of current jurisdictional practices and compliance with national standards, promoting training to improve data quality, coordinating efforts on accreditation and conducting surveys and webinars. Fiscal Year 2017: Progress is anticipated in building on accomplishments from Fiscal year 2016, including provision of technical assistance to jurisdictions, promotion of data quality training, coordinating efforts on accreditation and basic Registrar training. Fiscal Year 2018: No current data available.

Uses and Use Restrictions

Restrictions, which must be taken into account while writing your budget, are as follows: Approved project plan required prior to expenditure of funds; all travel will need to be identified in the approved project plan; and purchase of computer hardware and software will require prior approval before expenditure.

Eligibility Requirements

Applicant Eligibility

An application may be submitted by public or private nonprofit organization whose primary mission is the support of state vital statistics and vital records programs.

Beneficiary Eligibility

An application may be submitted by public or private nonprofit organization whose primary mission is the support of state vital statistics and vital records programs.


Applicants are required to provide measures of effectiveness that will demonstrate the accomplishment of the various identified objectives of the cooperative agreement. Measures must be objective and quantitative, and must measure the intended outcome. These measures of effectiveness must be submitted with the application and will be an element of evaluation. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.


Application Procedures

This program is excluded from coverage under 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. To apply for this funding opportunity use application and instructions available on

Award Procedures

Successful applicant will receive a Notice of Grant Award (NGA) from the CDC Procurement and Grants Office. The NGA shall be the only binding, authorizing document between the recipient and CDC. The NGA will be signed by an authorized Grants Management Officer, and mailed to the recipient fiscal officer identified in the application.


Jun 21, 2012: The program has been established for 5 years, with each option depending on the availability of funding and performance of the awardee. 5:00 p.m. Eastern Time on the deadline date.


Public Health Service Act, Section 304 and 306, 42 U.S.C 242b, 242k.

Range of Approval/Disapproval Time

From 90 to 120 days. About 120 days from receipt of application.


Not Applicable.


Throughout the project period, CDC's commitment to continuation of this award will be conditioned on the availability of funds, evidence of satisfactory progress by the recipient as documented in required reports, and the determination that continued funding is in the best interest of the Federal Government.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program. This program has no matching requirements. This program does not have MOE requirements.

Length and Time Phasing of Assistance

Assistance is available for a 12-month budget period within project periods ranging from one to five years. Method of awarding/releasing assistance: by letter of credit.

Post Assistance Requirements


Reports about the objectives accomplished.

Written reports are required at mid-term of the project year and at the end of the project year.

At least quarterly meetings are required of the awardee.

Financial status reports are required at the end of the project year.

Updates on financial status is provided at mid-term of the project year.

At mid-term of the project year, reports are required on the objectives achieved and the objectives to be achieved in the remainder of the project year.

At the end of the project year, a progress report is required on the objectives achieved.

Reports are provided on the amount spent within the approved budget categories.

Performance monitoring is handled in four ways: 1) required quarterly meetings; 2) regular conference calls on specific issues; 3) joint projects with DVS staff; and 4) emails/telephone conversations with the staff.


In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. In addition, grants and cooperative agreements are subject to inspection and audits by DHHS and other Federal government officials.


Financial records, support documents, statistical records, and all other records pertinent to the project must be kept readily available for review by personnel authorized to examine PHS grant accounts. Records must be maintained for a minimum of three years after the end of a budget period. If questions still remain, such as those raised as a result of an audit, records must be retained until completion or resolution of any audit in process or pending resolution.

Financial Information

Account Identification



(Cooperative Agreements) FY 16 $457,902; FY 17 est $458,000; and FY 18 est $694,500

Range and Average of Financial Assistance

$694,500 per year (5-year Cooperative Agreement).

Regulations, Guidelines, and Literature

Not Applicable.

Information Contacts

Regional or Local Office

None. Technical Information Management Section, CDC Procurement and Grants Office, 2920 Brandywine Road, Atlanta, GA 30341. Telephone: (770) 488-2700.

Headquarters Office

Karen Knight 3210 East Highway 54, RTP, North Carolina 27709 Email: Phone: 9195414414

Criteria for Selecting Proposals

Not Applicable.

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