Emergency System for Advance Registration of Volunteer Health Professionals

To establish and maintain a national interoperable network of state systems.

Each system is maintained by a State or group of States for the purpose of verifying the credentials, certifications, licenses, relevant training, and hospital privileges of health care professionals who volunteer to
provide health services during a public health emergency.

Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Office - See Regional Agency Offices.

Selected Recipients for this Program

RecipientAmount Start DateEnd Date
Trustees Of Princeton University, The $ 674,775   2011-09-142015-07-31
Public Health, Connecticut Department Of $ 0   2010-09-012014-06-30
Health, Pennsylvania Department Of $ 0   2010-09-012014-06-30
Los Angeles, County Of $ 0   2010-09-012014-06-30
Health & Family Services, Kentucky Cabinet For $ 0   2011-09-302014-06-30
Nevada Department Of Health And Human Services $ 0   2010-09-012014-06-30
Health & Human Services, North Carolina Department Of $ 0   2011-09-302014-06-30
Department Of Health Utah $ 0   2010-09-012014-06-30
Public Health And Environment, Colorado Department Of $ 0   2010-09-012014-06-30
Public Health, California Department Of $ 0   2010-09-012014-06-30

Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Grant funds may be used for ESAR-VHP related activities only.

Grants funds may not be used for construction and/or major rehabilitation of buildings.

Grants funds may not be used for basic research (e.g.

scientific or medical experiments.).

When appropriated and apportioned; all funds available will be used for discretionary grant awards.

Eligibility Requirements

Applicant Eligibility

State health departments of all 50 States, the District of Columbia, the nation's three largest municipalities (New York City, Chicago and Los Angeles County), the Commonwealths of Puerto Rico and the Northern Mariana Islands, the territories of American Samoa, Guam and the United States Virgin Islands, the Federated States of Micronesia, and the Republics of Palau and the Marshall Islands.

Beneficiary Eligibility

All State health departments listed above, hospitals and supporting health care systems.


Applicants should review the individual ASPR funding opportunity announcement issued under this CFDA program for any proof or certifications which must be submitted prior to or simultaneous with submission of an application package. OMB Circular A-122 applies to this program. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.


Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Grant applications and required forms for this program can be obtained through Grants.gov - FIND. Applicants should visit Grants.gov - FIND for the funding opportunity announcement and Grants.gov - APPLY to download application materials to complete and submit their applications in accordance with the funding opportunity announcement (FOA).

Award Procedures

Applications that successfully proceed through initial screening (as outlined in the FOA) will be objectively reviewed based upon the review criteria specified in the FOA. Applications selected for funding will be processed and the applicant notified in writing through the issuance of a Notice of Award from the Office of the Assistant Secretary for Preparedness and Response.


Sep 30, 2010: Applicable deadlines and due dates are specified in the funding opportunity announcement.


Title III, Section 319I, Public Health Service Act (42 U.S.C. 247d-7b), as amended by the Pandemic and All-Hazards Preparedness Reauthorization Act (PAHPRA) of 2013, Public Law 113-5.

Range of Approval/Disapproval Time

From 90 to 120 days. None.


Not Applicable.


Not Applicable.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. This program has no matching requirements. This program does not have MOE requirements.

Length and Time Phasing of Assistance

Project periods are limited up to 36 months. Budget periods are limited up to 12 months. See the following for information on how assistance is awarded/released: Awardee is issued a Notice of Award, a legal document that informs the awardee that a grant award has been made. Awardee may draw down funds in advance of the incursion of an expenditure (up to three days) from the Payment Management System.

Post Assistance Requirements


Grantees are required to submit program reports, also known as Program Progress Reports.

Recipients must report cash transaction data via the Payment Management System (PMS) using the cash transaction data elements captured on the Federal Financial Report (FFR), Standard Form (SF) 425.

Recipients will utilize the ?Transactions? section of SF425 in lieu of the SF272.

The FFR SF425 cash Transaction Report is due 30 days after the end of each calendar quarter.

Grantees are required to submit semi-annual Program Progress Reports as well as final Program Progress Reports.

ASPR requires cumulative financial reporting through consecutive funding periods on the SF269 FSR long form.

The FFR SF425 was designed to replace the Financial Status Report SF269 and the Federal Cash Transactions Report SF272 with one comprehensive financial reporting form.

Until HHS fully migrates to the SF425 FFR, recipients are still required to submit the SF269 Financial Status Report (FSR) semi-annually within 30 days after the first 6 month period and within 90 days of the budget period end date.

Grantees are required to submit final Financial Status Reports (SF-269).

Performance monitoring is not applicable.


In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.


Records must be kept available for 3 years after submission of the final expenditure report.

Financial Information

Account Identification



(Project Grants (Discretionary)) FY 16 Not Available; FY 17 est $200,000; and FY 18 Estimate Not Available

Range and Average of Financial Assistance

$58,478 to $200,000 per award.

Regulations, Guidelines, and Literature

This program is subject to the provisions of 45 CFR Part 92 for State, local and tribal governments and 45 CFR Part 74 for institutions of higher education, hospitals, other nonprofit organizations and commercial organizations.

Information Contacts

Regional or Local Office

See Regional Agency Offices.

Headquarters Office

Jennifer Hannah, Division of National Healthcare Preparedness Programs, Office of Emergency Management, Office of the Assistant Secretary for Preparedness and Response, Department of Health and Human Services, 200 C Street, SW, Washington, District of Columbia 20024 , Washington, District of Columbia 20024 Email: jennifer.hannah@hhs.gov Phone: (202) 245-0722.

Criteria for Selecting Proposals

All applications will be evaluated by an Objective Review Committee to determine the extent to which the applicant documents the following criteria: (1) Purpose and Need; (2) Approach, Work Plan and Activities; (3) Project Outcomes, Evaluation/Dissemination; and (4) Level of Effort.

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