Food Safety and Security Monitoring Project

To complement, develop and improve State, Indian Tribal, and local food safety and security testing programs for equipment, supplies, personnel, training, and facility upgrades to FERN microbiological, chemical, and radiological laboratories to establish additional reliable laboratory sample analysis
capacity and analysis of surveillance samples.

Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Office - See Regional Agency Offices.

See Headquarters Office below.

Selected Recipients for this Program

RecipientAmount Start DateEnd Date
Tn St Department Of Finance & Administration $ 15,000   2006-09-202009-06-30
$ 0   
$ 0   
$ 0   
$ 0   
$ 0   
$ 0   
$ 0   
$ 0   
$ 0   

Program Accomplishments

Not Applicable.

Uses and Use Restrictions

The FERN cooperative agreements are intended to target state, local, and tribal FERN laboratories to provide increased analytical capacity and expertise (including method validation) in the event of food outbreaks or other large-scale food emergency events requiring surge capacity testing of implicated food samples.

These funds cannot be used to fund or conduct food inspections for food safety regulatory agencies.

They may not be used for new building construction, however remodeling of existing facilities is allowed, provided that remodeling costs do not exceed 25% of the grant.

Funding restrictions are noted in the Funding Opportunity Announcement and the Terms and Conditions of Award.

Eligibility Requirements

Applicant Eligibility

These cooperative agreement and grants programs are only available to State, Local and Tribal government Food Emergency Response (FERN) laboratories.

Beneficiary Eligibility

Successful programs will benefit the general population as more rapid and reliable food testing to enhance food safety efforts is developed. The FERN laboratory network will also benefit from better testing methods, equipment and training.


Applications must present a project plan and provide evidence that their facilities, personnel and equipment are appropriate to carry out the plan. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is required.

Environmental impact information is not required for this program.

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. The required application forms as referenced in the Funding Opportunity Announcement (FOA) and required by 45 CFR 72, and as posted in must be used for this program. The FOA may be published in the NIH Guide or Federal Register. All applications submitted for new, competing continuations or competing supplemental grants must complete the required applications forms through at

Award Procedures

All accepted applications receive a programmatic and objective review . All approved and recommended applications will be scored and compete for available funds on the basis of score, programmatic/scientific merit and program relevance. Geographic distribution will be a consideration in the award selection process.


Contact the headquarters or regional office, as appropriate, for application deadlines.


Public Health Security and Bioterrorism Preparedness and Response Act of 2002, Public Law 107-188.

Range of Approval/Disapproval Time

From 90 to 120 days. 90-120 days.


From 15 to 30 days.


From 90 to 120 days. The Funding Opportunity Announcement will indicate if 'Renewals' are accepted. Procedures are the same as for new applications.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program. Matching requirements are not applicable to this program. MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

The length of support will depend on the nature of the project, program relevance and the availability of funds. For those projects with an expected duration of more than 1 year, future recommended support, up to five years will depend on: 1) performance during the preceding year and, 2) the availability of Federal funds. See the following for information on how assistance is awarded/released: Recommended and approved projects will receive a Notice of Grant Award electronically or in hard copy. Funds are made available through the Payment Management System (PMS).

Post Assistance Requirements


Program reports are required as stated in the Funding Opportunity Announcement and the Terms and Conditions of Award.

Cash reports are not applicable.

Progress Reports are required as stated in the Funding Opportunity Announcement and the Terms and Conditions of Award.

Expenditure reports are required as stated in the Funding Opportunity Announcement and the Terms and Conditions of Award.

Performance monitoring is required as stated in the Funding Opportunity Announcement and the Terms and Conditions of Award.


In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. Grants and cooperative agreements are subject to inspection and audits by DHHS and other Federal government officials.


Progress reports, financial and programmatic records, supporting documents, statistical records and all other records that are required in the terms and conditions of the grant, or may be considered pertinent to grant expenditures and other financial records must be retained for 3 years from the day on which the grantee submits the required final financial reports for the project period. See 45 CFR 74.53 and 92.42 for exceptions and qualification to the 3 year retention requirement. See 45 CFR 74.48 and 92.36 for record retention and access requirements for contracts under grants.

Financial Information

Account Identification



(Cooperative Agreements) FY 16 $9,827,730; FY 17 est $9,754,769; and FY 18 est $9,754,769

Range and Average of Financial Assistance

$240,000 - $618,000 total cost per award per year (for direct and indirect costs and supplemental funds as necessary, reasonable and allocable) for up to five years as referenced in the Funding Opportunity Announcement or available.

Regulations, Guidelines, and Literature

42 CFR Part 52-Grants for Research Projects; 45 CFR Part 74 - Uniform Administrative Requirements for Awards and Subawards to Institutions of Higher Education, Hospital, Other Nonprofit Organizations and Commercial Organizations; and certain grants and agreements with States, Local Governments and Indian Tribal Governments; 45 CFR Part 92-Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments; the HHS Grants Policy Statement (most recent update) available at ; Executive Order 12372, Intergovernmental Review of Federal Programs as implemented through 45 CFR Part 100-Intergovernmental Review of Department of Health and Human Services Programs and Activities.

Information Contacts

Regional or Local Office

See Regional Agency Offices. See Headquarters Office below.

Headquarters Office

Matthew Avis 12420 Parklawn Drive. Room 3042 , Rockville, Maryland 20857 Email: Phone: 301-796-5830

Criteria for Selecting Proposals

Applications may be scored and ranked based on the following criteria: a) Ability of the project to improve scientific knowledge and technical capability including concepts, methods, and technologies that drive this field; b) Suitability of principal investigator, collaborators, and other researchers for this project, including organizational knowledge and training of the Incident Command System; c) Appropriateness of the overall strategy, methodology, and analyses to accomplish the specific aims of the project. Willingness of the organization to participate in FERN programs including but not limited to method development, food defense and food safety assignments, training, and proficiency testing. Expertise in desired techniques and technologies; d) Adequacy of the facilities, support services, quality control and quality assurance procedures and practices for food and environmental sample analysis.

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