Refugee and Entrant Assistance State/Replacement Designee Administered Programs

The Refugee Cash and Medical Assistance program reimburses states and state replacement designees for the cost of cash and medical assistance provided to refugees, certain Amerasians from Viet Nam, Cuban and Haitian entrants, asylees, victims of a severe form of trafficking, and Iraqi and Afghan Special
Immigrants during the first eight months after their arrival in this country or grant of asylum.

Reimbursement is also provided for care of unaccompanied refugee minors and grantee administrative costs.

Social Services formula funding may be used for employment and other social services for same population for five years after their date of arrival or grant of asylum.

Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.




Selected Recipients for this Program


RecipientAmount Start DateEnd Date
Temporary & Disability Assistance, New York Office Of $ 3,818,638   2019-10-012021-09-30
Young Mens Christian Association Of The Greater Houston Area, Inc. $ 2,961,026   2019-10-012021-09-30
Social Services, California Department Of $ 9,289,337   2019-10-012021-09-30
Social And Health Services, Washington State Department Of $ 3,990,157   2019-10-012021-09-30
Executive Office Of The Governor Of Delaware $ 37,500   2019-10-012021-09-30
Health And Human Services, New Hampshire Dept Of $ 312,688   2019-10-012021-09-30
Health And Human Services, Nebraska Department Of $ 812,455   2019-10-012021-09-30
Children & Families, Florida Department Of $ 13,454,501   2019-10-012021-09-30
Human Services, Illinois Department Of $ 1,675,406   2019-10-012021-09-30
District Of Columbia, Government Of $ 92,344   2019-10-012021-09-30



Program Accomplishments

Fiscal Year 2016: In FY 2016, 53 CMA grants were awarded to states and state replacement designees. There were 50 Social Services grants to states and Wilson Fish. Fiscal Year 2017: In FY 2017, 62 CMA grants were issued to states, state replacement designees, and Wilson Fish. During FY 2017 four states have withdrawn from providing refugee resettlement services: Kansas, New Jersey, Texas and Maine. Funding is issued to state replacement designee agencies providing services in these states. There will be 50 Social Services grants to states, state replacement designees and Wilson/Fish agencies. Fiscal Year 2018: In FY 2018, it is projected that 58 CMA grants will be issued to states, state replacement designees and Wilson Fish. It is also projected that 50 Social Services grants will be issued to states, state replacement designees and Wilson Fish.

Uses and Use Restrictions

Assistance is limited to refugees, certain Amerasians from Viet Nam, Cuban and Haitian entrants, asylees, victims of a severe form of trafficking, and Iraqi and Afghan Special Immigrants.

Eligibility Requirements

Applicant Eligibility

State agencies, State Replacement Designees, and Wilson/Fish Alternative projects are eligible to apply for these funds.

Beneficiary Eligibility

Refugees, certain Amerasians from Viet Nam, Cuban and Haitian entrants, asylees, victims of a severe form of trafficking, and Iraqi and Afghan Special Immigrants are eligible for benefits and services.

Credentials/Documentation

Assistance is authorized for refugees, certain Amerasians from Viet Nam, asylees, Cuban and Haitian entrants, asylees, victims of a severe form of trafficking, and Iraqi and Afghan Special Immigrants with documentation on their immigration status. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Submittal, and approval of, State plans, annual service plans, and annual State Cash and Medical Assistance estimates.

Award Procedures

Cash and Medical Assistance grants are made to State agencies and State Replacement designees following submittal of approved State plans and annual State expenditure estimates (ORR-1). For Social Services grants, State agencies, State Replacement designees, and Wilson/Fish Alternative projects must submit annual service plans.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Refugee Education Assistance Act of 1980, Title V, Section 501(a), Public Law 96-422, 94 Stat. 1799, 8 U.S.C 1522 note; Refugee Act of 1980, Section 412, Public Law 96-212, 94 Stat. 111, 8 U.S.C 1522; William Wilberforce Trafficking Victims Protection Reauthorization Act of 2008, Section 212-235, Public Law 110-457; Victims of Trafficking and Violence Protection Act of 2000, Public Law 106-386.

Range of Approval/Disapproval Time

Not Applicable.

Appeals

Not Applicable.

Renewals

Annual submission of Cash and Medical Assistance program expenditure estimates and, for Social Services grants, submission of annual service plans.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program. This program has no matching requirements. Statutory formulas are not applicable to the Cash and Medical Assistance Program. Social Services funds are allocated in accordance with a statutory formula. This program does not have MOE requirements.

Length and Time Phasing of Assistance

Funds are awarded on a quarterly basis. Funds for Cash and Medical Assistance and administrative costs must be obligated within the fiscal year of appropriation and liquidated within the next fiscal year. Funds for services for unaccompanied refugee minors may be obligated and expended in the year of award and in the subsequent year. Funds for social services must be obligated by end of the fiscal year after the fiscal year of appropriation and liquidated within the following fiscal year. Method of awarding/releasing assistance: quarterly. Method of awarding/releasing assistance: quarterly.

Post Assistance Requirements

Reports

State agencies submit program performance reports (ORR-6) three times a year.

Cash reports are not applicable.

No progress reports are required.

Cash reports are not applicable.

No progress reports are required.

Grantees submit Federal Financial Reports for refugee Social Services and ORR-2 for CMA four times a year.

ORR regularly monitors State-administered programs, including cash and medical assistance, social services, and the unaccompanied refugee minors program.

The ORR monitoring team reviews with State staff the eligibility and documentation requirements of beneficiaries and verifies the maintenance of accurate and up-to-date client files.

ORR also monitors State financial and aggregate and case-level assistance reports and reviews State Plans and State Plan amendments.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

Records

The grantee must maintain financial and program records for three years after the grantee submits the last expenditure report for the funding period.

Financial Information

Account Identification

75-1503-0-1-609.

Obigations

(Formula Grants) FY 16 $121,870,000; FY 17 est $121,283,259; and FY 18 est $125,869,750 - Social Services Formula Grants. (Formula Grants) FY 16 $409,600,000; FY 17 est $369,783,059; and FY 18 est $234,500,000 - Refugee Cash and Medical Assistance Grants.

Range and Average of Financial Assistance

In FY 2016, grants for the Refugee Cash and Medical Assistance program ranged from $16,490 to $133,591,873; the average was $8,193,150. Grants for the Refugee Social Services program ranged from $75,000 to $45,988,374; the average was $2,437,400. It is anticipated that this pattern will continue in FY 2017 and FY 2018.

Regulations, Guidelines, and Literature

45 CFR Part 400, Subparts A-I.

Information Contacts

Regional or Local Office

None.

Headquarters Office

Carl Rubenstein Mary E. Switzer Building 330 C Street SW, 8th Floor West, Washington, District of Columbia 20201 Email: carl.rubenstein@acf.hhs.gov Phone: (202) 205-5933 Fax: (202) 205-5888

Criteria for Selecting Proposals

Not Applicable.



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