Stephanie Tubbs Jones Child Welfare Services Program

The purpose of the Stephanie Tubbs Jones Child Welfare Services program is to promote state and tribal flexibility in the development and expansion of a coordinated child and family services program that utilizes community-based agencies and ensures all children are raised in safe, loving families.

Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Office - See Regional Agency Offices.

Contact Regional Child Welfare Program Managers, Administration for Children and Families.

(See Appendix IV of the Catalog for a list of addresses of the Regional offices.).

Selected Recipients for this Program

RecipientAmount Start DateEnd Date
Northern Arapaho Tribe $ 40,924   2020-10-012022-09-30
Children And Families, Kansas Department For $ 2,674,440   2020-10-012022-09-30
Human Resources, Alabama Dept Of $ 4,761,818   2020-10-012022-09-30
Government Of Guam- Department Of Administration $ 326,094   2020-10-012022-09-30
Health And Social Services, Alaska Department Of $ 87,367   2020-10-012022-09-30
Human Services, Utah Department Of $ 3,798,987   2020-10-012022-09-30
Family & Protective Services, Texas Department Of $ 27,851,373   2020-10-012022-09-30
Health And Welfare, Idaho Department Of $ 1,875,387   2020-10-012022-09-30
Children, Youth & Their Families, Delaware Dept Of Services For $ 822,038   2020-10-012022-09-30
Social Services, South Carolina Department Of $ 4,805,638   2020-10-012022-09-30

Program Accomplishments

Fiscal Year 2016: 235 grants were awarded in FY 2016. Fiscal Year 2017: It is anticipated that 245 grants will be awarded to states, territories and Indian tribes. Fiscal Year 2018: It is anticipated that 245 grants will be awarded.

Uses and Use Restrictions

Funds may be used for the following purposes: (a) protecting and promoting the welfare of all children; (b) preventing the abuse, neglect, or exploitation of children; (c) supporting at-risk families through services that allow children to remain with their families or return to their families in a timely manner; (d) promoting the safety, permanence, and well-being of children in foster care and adoptive families; and (e) providing training, professional development, and support to ensure a well-qualified workforce.

State and Tribal grantees may spend no more than 10 percent of the Federal allocation under title IV-B, subpart 1 for administrative costs.

States may also not spend (or use as required matching funds) more title IV-B, subpart 1, funds for child care, foster care maintenance and adoption assistance payments than the State expended for those purposes in FY 2005.

In addition, the amount of state expenditures of non-Federal funds for foster care maintenance payments that may be used as match for the title IV-B, subpart 1 award may not exceed the amount of such non-Federal expenditures applied as state match for title IV-B, subpart 1 for the FY 2005 grant.

Eligibility Requirements

Applicant Eligibility

States, the District of Columbia, Indian tribes, Puerto Rico, the Northern Marianas, the U.S.

Virgin Islands, Guam, and American Samoa.

Beneficiary Eligibility

Families and children in need of child welfare services will benefit.


For states, the department which administers the services program under Title XX must be the designated single state agency to administer child welfare services. Costs will be determined in accordance with 45 CFR Part 75. . 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is required.

Environmental impact information is not required for this program.

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. A 5-year plan must be submitted. A full plan (every five years) or a plan update is due for submission by June 30th of each year. The plan must be jointly developed by the Secretary and the state or Indian tribe and written after consultation with appropriate public and nonprofit private agencies and community-based organizations. The plan must coordinate the provision of services under Title IV-B with services under other Federal or federally-assisted programs serving the same populations.

Award Procedures

Funds will be awarded after the plan, or annual update, is submitted and approved.


Jun 30, 2017 and June 30th of each year.


Social Security Act, Title IV-B, Part Subpart 1; as amended.

Range of Approval/Disapproval Time

The Plan or update is due by June 30 of each year. Approval/disapproval is due by September 30 of each year.


Appeals are processed in accordance with Health and Human Services (HHS) regulations in 45 CFR 16.


Not Applicable.

Assistance Considerations

Formula and Matching Requirements

Statutory Formula: Matching Requirements: Percent: 25%. Each state (including territories) receives a base allotment amount of $70,000. The Stephanie Tubbs Jones Federal Child Welfare Services appropriation is further allotted on a variable formula which takes into account the child population under 21 and the complement of the state per capita income compared to the U.S. per capita income. The statistical factors used to fund allocations are: (1) the population of children under 21 years of age by State and the source is 'Current Population Reports', P-25 Bureau of the Census; and (2) 3-year average per capita income by State and the source is the Bureau of Economic Analysis, Department of Commerce. Each eligible tribe?s allotment is derived from the allotment for the state in which the tribe is located and is based on the state population under 21, the number of Indian children in the tribal population, and the multiplication factor determined by the Secretary in accordance with 45 CFR 1357.40(d)(6). Matching Requirements: Federal financial participation is available up to the full allotment at the rate of 75 percent for allowable program expenditures made by the grantee. Grantees must provide a 25 percent match for these expenditures. This program does not have MOE requirements.

Length and Time Phasing of Assistance

Grants are available for obligation and liquidation in the FY granted and in the subsequent FY. Grant awards are made quarterly on a fiscal year basis through a letter of credit. An electronic fund transfer system will be used for monthly cash draw-downs from Federal Reserve Banks. Method of awarding/releasing assistance: quarterly.

Post Assistance Requirements


At the end of the fifth fiscal year, a final review of progress toward accomplishment of goals is due.

Interim reviews of progress toward accomplishment of the goals of the plan are due at the end of each of the first four fiscal years.

An SF-425 financial status report must be submitted for the funds awarded in each Federal fiscal year (FFY) within three months after the close of the FFY in which the funds were granted (interim report) and again within three months after the close of the subsequent FFY (final report).

Performance monitoring of state agencies is conducted through the Child and Family Services Review (CFSR) process in accordance with 45 CFR 1355.31 - 1355.37.

Required financial reporting is described above.

Required progress reporting is described above.

Required expenditure reporting is described above.

Performance monitoring is not applicable.


In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. Audits are conducted in accordance with the requirements in 45 CFR Part 75 Subpart F.


Grantees must develop and maintain records which permit review of expenditures in accordance with the provisions of 45 CFR 75.361.

Financial Information

Account Identification



(Formula Grants (Apportionments)) FY 16 $268,735,000; FY 17 est $268,725,000; and FY 18 est $268,725,000

Range and Average of Financial Assistance

FY 2016: Awards for states and territories ranged from $148,577 to $30,006,648 with an average of 4,533,809 FY 2016: Awards for Tribes ranged from $651 to $146,882 with an average of $82,914.

Regulations, Guidelines, and Literature

45 CFR 1355 and 45 CFR 1357.

Information Contacts

Regional or Local Office

See Regional Agency Offices. Contact Regional Child Welfare Program Managers, Administration for Children and Families. (See Appendix IV of the Catalog for a list of addresses of the Regional offices.).

Headquarters Office

Eileen West 330 C Street SW, Room 3509B, Washington, District of Columbia 20201 Email: Phone: 202-205-8438

Criteria for Selecting Proposals

Not Applicable.

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