Foster Care Title IV-E

The Title IV-E Foster Care program helps states, Indian tribes, tribal organizations and tribal consortia (tribes) to provide safe and stable out-of-home care for children under the jurisdiction of the state or tribal child welfare agency until the children are returned home safely, placed with adoptive
families, or placed in other planned arrangements for permanency.

The program provides funds to assist with the costs of foster care maintenance for eligible children; administrative costs to manage the program; and training for public agency staff, foster parents and eligible professional partner agency staff.

In addition, $3 million is reserved for technical assistance and plan development/implementation grants to eligible tribes.

Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Office - See Regional Agency Offices.

Consult the Children's Bureau Regional Child Welfare Program Manager.

(See Appendix IV of the Catalog for a list of addresses of the Regional Offices.).



Selected Recipients for this Program


RecipientAmount Start DateEnd Date
Central Council Tlingit And Haida Indian $ 300,000   2019-09-302021-09-29
Muscogee Creek Nation $ 299,887   2019-09-302021-09-29
Kenaitze Indian Tribe $ 299,812   2019-09-302021-09-29
Massachusetts Department Of Children And Families $ 109,381,908   2019-10-012020-09-30
Arizona Department Of Economic Security $ 132,320,470   2019-10-012020-09-30
Health & Human Services, Michigan Department Of $ 114,069,045   2019-10-012020-09-30
Children & Family Services, New York Office Of $ 149,594,712   2019-10-012020-09-30
Social Services, California Department Of $ 869,113,806   2019-10-012020-09-30
Family & Protective Services, Texas Department Of $ 193,790,094   2019-10-012020-09-30
Job & Family Services, Ohio Department Of $ 175,278,531   2019-10-012020-09-30



Program Accomplishments

Fiscal Year 2016: 52 states (including the District of Columbia and Puerto Rico) and six tribes will receive grant awards to provide assistance to an average of 166,500 in-placement children per month. Training and technical assistance grants were provided to five tribes for program developmental activities. Fiscal Year 2017: It is anticipated that a total of 52 states (including the District of Columbia and Puerto Rico) and six tribes will receive grant awards. Training and technical assistance grants are also expected to be provided to seven tribes for program developmental activities. Fiscal Year 2018: It is anticipated that a total of 52 states (including the District of Columbia and Puerto Rico) and six tribes will receive grant awards. Training and technical assistance grants are also expected to be provided to seven tribes for program developmental activities.

Uses and Use Restrictions

Formula grant funds may be used by the state or local (under state supervision) child welfare agency or by the tribal child welfare agency for Federal Financial Participation (FFP) in foster care maintenance payments on behalf of eligible children; for administrative and training costs; and for costs related to design, implement and operate a statewide data collection system.

Funds may not be used for costs of social services such as those that provide counseling or treatment to ameliorate or remedy personal problems, behaviors, or home conditions for a child, the child's family, or the child's foster family.

A state or tribe may receive FFP only if its title IV-E plan has been approved by the HHS Secretary.

The HHS Secretary has also approved waivers under section 1130 of the Social Security Act to allow implementation of demonstration projects in a number of states and a tribe which involve cost neutral use of title IV-E foster care program funds for additional purposes as specified in approved terms and conditions for each project.

Public Law 113-183 amended the program to require that, within one year of enactment (by September 29, 2015), title IV-E agencies develop policies and procedures to identify, document, and determine appropriate services for any child or youth in the placement, care or supervision of the title IV-E agency who is at-risk of becoming a sex trafficking victim or who is a sex trafficking victim.

Plan development/implementation grants to tribes are one-time grants for projects lasting up to 24 months that are to be used to develop a plan to operate a title IV-E program for foster care, adoption assistance and kinship guardianship as specified under section 479B of title IV-E.

The Tribe must submit a plan for the title IV-E program within 24 months of receiving the plan development grant or must repay the grant funds, unless the HHS Secretary waives the requirements under section 471 to carry out a program under section 479B.

There is $3 million reserved for technical assistance and plan development/implementation grants to eligible Tribes.

Eligibility Requirements

Applicant Eligibility

Funds are available to states (including the District of Columbia, Puerto Rico, the U.S.

Virgin Islands, Guam, and American Samoa) and to tribes with approved title IV-E plans.

Beneficiary Eligibility

Children meeting eligibility criteria for the former Aid to Families with Dependent Children program whose removal and placement in foster care are in accordance with a voluntary placement agreement or judicial determinations to the effect that continuation in the home would be contrary to the child's welfare and that reasonable efforts were made to prevent the removal (or that such efforts were not necessary), and whose placement and care are the responsibility of the state or tribal agency administering the title IV-E program. See section 472 of the Social Security Act and the Code of Federal Regulations at 45 CFR Part 1356.71 for additional details on program eligibility requirements.

Credentials/Documentation

Formula Grants: Costs are to be determined in accordance with 45 CFR Part 75. Plan Development/Implementation Grants: Non-profit agencies must submit proof of non-profit status. Applicable costs and administrative procedures will be determined in accordance with 45 CFR Part 75. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Formula Grants: Consultation is available to States and Tribes from Regional Administration for Children and Families (ACF) offices.

Plan Development/Implementation Grants: Standard application forms as furnished by Health and Human Services must be used.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Formula Grants: Applications are made in the form of a title IV-E Plan, prepared in the format provided by the ACF Children's Bureau. Title IV-E plans and amendments must be submitted to the ACF Regional Child Welfare Program Manager for approval. Plan Development/Implementation Grants: Announcement of availability of funds for these grants is published on grants.gov and the ACF website, www.acf.hhs.gov/grants/open. Eligible applicants must submit applications by specified deadlines.

Award Procedures

Formula Grants: Quarterly awards are made on the basis of estimated expenditures that are later revised accordingly to include only actual allowable claimed expenditures. Next quarter estimates are due on July 30, October 30, January 30, and April 30 each year. Final decisions and awards are made by the headquarters office. Letter-of-credit is issued by the United States Department of Health and Human Services' (HHS) Payment Management System. Plan Development/Implementation Grants: Applications are reviewed by professional Federal staff with expertise in child and family services, evaluation and related fields. Final decisions are made by the Commissioner of the Administration on Children, Youth and Families.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Social Security Act, Title IV-E, Section 470, et seq.; as amended.

Range of Approval/Disapproval Time

Formula Grants: HHS approves or disapproves title IV-E plans within 45 days of receipt by HHS. Plan Development/Implementation Grants: HHS approves or disapproves within 3 to 6 months.

Appeals

Appeals are processed in accordance with HHS regulations in 45 CFR Part 16.

Renewals

Awards remain effective without plan renewal, but title IV-E plans may be amended as necessary.

Assistance Considerations

Formula and Matching Requirements

Statutory Formula: Funding is provided on an open-ended basis. Federal financial participation (FFP) is equal to the applicable Federal Medical Assistance Percentage (FMAP) rate (as defined by sec. 1905(b), and sec. 479B(d) for tribes) of the Social Security Act (i.e., from 50 percent to 83 percent, depending on the state or tribe and the fiscal year) for the total expended for foster care maintenance payments; 75% of staff or provider training costs; and 50% of other administrative costs. Short term training provided to specified professional partners was subject to a special FFP rate that varied by fiscal year from FY 2009 through FY 2012, but which was set at 75% for FY 2013 and thereafter. Plan Development/Implementation grants are available up to a maximum of $300,000. Matching Requirements: The non-Federal share of program costs (difference between total cost and FFP) in each funding category constitutes the required match to be met by the title IV-E agency. Matching funds from State agencies must be appropriated monies raised from non-Federal revenue sources. Matching funds from Tribal agencies must also be appropriated monies, but may at the option of the tribe include Federal funds specifically authorized by Federal statutes to be used as match for other Federal programs. Additionally, in accordance with 45 CFR 1356.68 for administration and training costs only, tribal matching funds may include in-kind expenditures (or contributions) from allowable third party sources. Plan Development/Implementation Grants: There is no matching requirement. This program does not have MOE requirements.

Length and Time Phasing of Assistance

Formula Grants: Federal financial participation is available to a state or tribe operating under an approved title IV-E plan. Method of awarding/releasing assistance: Quarterly, through a letter of credit. Plan Development/Implementation Grants: Provided on a one-time basis generally for a 24 month project period. Method of awarding/releasing assistance: by letter of credit.

Post Assistance Requirements

Reports

Plan Development/Implementation Grants: Program reports are required in accordance with the program announcement.

Plan Development/Implementation Grants: Financial reports are required in accordance with the program announcement.

No progress reports are required.

Formula Grants: A report of estimated expenditures, actual expenditures, and number of children assisted (Form CB-496) is required 30 days after the end of each quarter and other reports as required by the Secretary.

Performance monitoring of state agencies is conducted through the Child and Family Services Review process in accordance with 45 CFR 1355.31 - 1355.37.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. Audits are conducted in accordance with the requirements in 45 CFR 75

Records

Formula Grants: States and tribes must maintain all financial and programmatic records necessary for the proper and efficient operation of the program, including records of applications, determinations of eligibility, utilization of awarded grants and other funds for the provision of financial assistance and allocated indirect and direct administrative and training costs in accordance with requirements in Health and Human Services regulations at 45 CFR 75, and written guidance from the Administration for Children and Families. Plan Development/Implementation Grants: All financial records are to be maintained for 3 years after termination of the project or until a required audit is completed, whichever comes first.

Financial Information

Account Identification

75-1545-0-1-609 - ARRA grants: 75-1545-0-1-609.

Obigations

(Formula Grants) FY 16 $4,797,115,524; FY 17 est $5,270,000,000; and FY 18 est $5,507,000,000. (Project Grants (Discretionary)) FY 16 $2,438,381; FY 17 est $2,500,000; and FY 18 est $2,500,000

Range and Average of Financial Assistance

FY 2016 Formula Grants: $58,993 to $2,496,685 with an average of $77,434,135. FY 2016 Plan Development/Implementation Grants: $67,891 to $1,470,700 with an average of $487,676.

Regulations, Guidelines, and Literature

45 CFR 1355-1356.

Information Contacts

Regional or Local Office

See Regional Agency Offices. Consult the Children's Bureau Regional Child Welfare Program Manager. (See Appendix IV of the Catalog for a list of addresses of the Regional Offices.).

Headquarters Office

Jennifer Butler-Hembree 330 C Street SW, Room 3512, Washington, District of Columbia 20201 Email: jennifer.butler-hembree@acf.hhs.gov Phone: 225-654-2527

Criteria for Selecting Proposals

Not Applicable.



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