HIV Care Formula Grants

To enable States and Territories to improve the quality, availability, and organization of a comprehensive continuum of HIV/AIDS health care, treatment, and support services for eligible individuals living with Human Immunodeficiency Virus (HIV) disease.

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Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Office - See Regional Agency Offices.
Website Address

http://www.hrsa.gov


Relevant Nonprofit Program Categories

G02.13.03
HIV/AIDS




Selected Recipients for this Program


RecipientAmount Start DateEnd Date
Health & Family Services, Kentucky Cabinet For $ 8,069,702   1991-04-012022-03-31
Human Services, Oregon Department Of-$ 2,361,553   1991-04-012022-03-31
Health, Maryland Department Of $ 33,869,198   1991-04-012022-03-31
Public Health, Connecticut Department Of $ 1,917,772   1991-04-012022-03-31
Health & Human Services, North Carolina Department Of $ 33,285,345   1991-04-012022-03-31
Human Services, Minnesota Department Of $ 8,448,836   1998-04-012022-03-31
Health And Welfare, Idaho Department Of $ 1,950,619   1991-04-012022-03-31
Health, Tennessee Dept Of $ 15,911,896   1991-04-012022-03-31
Health And Human Services, Maine Department Of $ 1,776,516   1991-04-012022-03-31
Health, Hawaii Department Of $ 2,134,122   1991-04-012022-03-31



Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Not less than 75 percent of grant funds remaining after reserving funds for administration and clinical quality management must be used to provide core medical services.

Core medical services include: outpatient ambulatory health services, AIDS Drug Assistance Program (ADAP), local pharmaceutical assistance, oral health care, health insurance premium and cost-sharing, home health care, home and community-based health services, hospice services, early intervention services, medical nutritional therapy, substance abuse outpatient care, mental health services, and medical case management, including treatment adherence services.

Support services may include: non-medical case management, child care services, emergency financial assistance, food bank/home delivered meals, health education/risk reduction, housing services, linguistic services, psychosocial support services, rehabilitation services, respite care, and transportation that support a person living with HIV to achieve better health outcomes.

Funds may be used to establish and operate HIV Care Consortia that shall conduct planning, funding, monitoring, and reporting on behalf of the recipient.

HIV Care Consortia are categorized under the support services category.

A State/Territory shall use a percentage of the grant, determined by the percentage of women, infants, children, and youth with HIV/AIDS in the State, to provide core medical and support services to infants, children, youth, and women living with HIV.

Funds may not be used to make payments for any item or service to the extent that payment has been made, or can reasonably be expected to be made, with respect to that item or service under any State compensation program, insurance policy, Federal or State health benefits program or by any entity that provides health services on a prepaid basis (except for a program administered by or providing the services to the Indian Health Service).

Funds may not be used to purchase or improve land, or to purchase, construct or make permanent improvement to any building except for minor remodeling.

Funds may not be used to make cash payments to intended recipients of Ryan White HIV/AIDS Program (RWHAP) services.

Funds may not be used for pre-exposure prophylaxis (PrEP) or non-occupational post-exposure prophylaxis (nPEP) medications or the related medical services.

Additionally, the purchase of sterile needles or syringes for the purposes of hypodermic injection of any illegal drug is not allowable.

Some aspects of Syringe Services Programs are allowable with HRSA's prior approval and in compliance with HHS and HRSA policy (see: https://www.hiv.gov/federal-response/policies-issues/syringe-services-programs).

A State/Territory may not use more than 10 percent of amounts received under this grant for administration.

A State/Territory may not use more than 10 percent of amounts received under the grant for planning and evaluation activities.

When combined a State/Territory may not use more than 15 percent on administration, planning and evaluation.

If a State receives the minimum allotment, it may not use more than the amount required to support one full-time equivalent employee for these activities.

In addition, the aggregate total of administrative expenditures for subrecipients, including all indirect costs, may not exceed ten (10) percent of the aggregate amount of all subawards.

Recipients may use up to 5 percent of funds or $3 million, whichever is less, for clinical quality management activities.

Seventy-five (75) percent of grant funds must be obligated within 120 days of the budget period start date.

Eligibility Requirements

Applicant Eligibility

All 50 States of the United States, and the District of Columbia and U.S.

Territories including, the Commonwealth of Puerto Rico, Commonwealth of the Northern Mariana Islands, the Virgin Islands, Guam, American Samoa, the Republic of the Marshall Islands, Federated States of Micronesia, and the Republic of Palau.

Beneficiary Eligibility

Individuals living with HIV.

Credentials/Documentation

Applicants should review the individual HRSA notice of funding opportunity issued under this CFDA program for any required proof or certifications which must be submitted prior to or simultaneous with submission of an application package. 2 CFR 200, Subpart E - Cost Principles applies to this program. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is required.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. HRSA requires all applicants to apply electronically through Grants.gov.

Award Procedures

As required by the legislation, RWHAP Part B Base, ADAP Base, and Emerging Communities formula awards are based on the number of reported living cases of HIV/AIDS in the State or Territory in the most recent calendar year as confirmed by CDC and submitted to HRSA. Similarly, for recipients applying for MAI formula funds, awards are based on the number of reported living minority HIV/AIDS cases for the most recent calendar year as confirmed by CDC and submitted to HRSA. Supplemental ADAP grants are awarded by formula based on living HIV/AIDS cases to states which meet any of the criteria listed in that section of the Notice of Funding Opportunity (NOFO) for the purpose of providing medications or insurance assistance for people living with HIV (PLWH). The ADAP Emergency Relief Funds (ERF) awards, for the purpose of cost containment activities for preventing, reducing or eliminating ADAP waiting lists, are disbursed via a formula based on a competitive application process with need based criteria listed in the NOFO. In a separate, competitive application process, Part B Supplemental funds are disbursed based on criteria specified by the legislation and all qualified applications will be forwarded to an objective review committee. Based on the recommendations of the objective review committee, the HRSA program official with delegated authority is responsible for final selection and funding decisions. Notification is made in writing by a Notice of Award.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Sections 2611-23, and 2693 of Title XXVI of the Public Health Service Act, (42 U.S.C. 300ff-31a and 300ff-121) ,and Section 311 (c) of the Public Health Service Act, 42 U.S.C. 243 (c) as amended by the Ryan White HIV/AIDS Treatment Extension Act of 2009 (Public Law 111-87).

Range of Approval/Disapproval Time

Other - Not Specified.

Appeals

Not Applicable.

Renewals

Not Applicable.

Assistance Considerations

Formula and Matching Requirements

Statutory Formula: Statutory Formula: Part B formula/base, ADAP and Emerging Communities awards are based on the number of reported living cases of HIV/AIDS cases in the State or Territory in the most recent calendar year as confirmed by CDC submitted to HRSA. Similarly, for recipients applying for MAI formula funds, awards are based on the number of reported and confirmed living minority cases of HIV/AIDS for the most recent calendar year submitted to HRSA. The most recently completed calendar year ended December 31, 2015. Supplemental ADAP grants are awarded by formula based on living HIV/AIDS cases to states which meet any of the criteria listed in that section of the NOFO for the purpose of providing medications or insurance assistance for PLWH. Matching Requirements: Varies. This program has MOE requirements, see funding agency for further details. Recipients must maintain State expenditures for HIV-related activities at a level equal to the fiscal year preceding the application deadline for the RWHAP Part B grant. This program has matching requirements; see agency notice of funding opportunity for further details.

Length and Time Phasing of Assistance

Grants are awarded for a -year project priod composed of five 12-month project/budget periods. See the following for information on how assistance is awarded/released: Recipients draw down funds from the Payment Management System (PMS). PMS is the centralized web based payment system for HHS awards.

Post Assistance Requirements

Reports

Please refer to the notice of funding opportunity and Notice of Award for any applicable program, data, and fiscal reports.

No cash reports are required.

Recipients must submit a Federal Financial Report (FFR) or SF 425 within 90 days after the end of the budget period.

Expenditure reports are not applicable.

Performance monitoring is not applicable.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

Records

Recipients are required to maintain financial records 3 years after the date they submit the final Federal Financial Report (FFR). If any litigation, claim, negotiation, audit or other action involving the award has been started before the expiration of the 3-year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later.

Financial Information

Account Identification

75-0350-0-1-550.

Obigations

(Project Grants) FY 16 $1,385,561,174; FY 17 est $1,386,065,058; and FY 18 est $1,500,000,000

Range and Average of Financial Assistance

$12,555 to $143,618,421; Average $78,815,488.

Regulations, Guidelines, and Literature

All HRSA awards are subject to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements at 45 CFR part 75. HRSA awards are subject to the requirements of the HHS Grants Policy Statement (HHS GPS) that are applicable based on recipient type and purpose of award. The HHS GPS is available at http://www.hrsa.gov/grants.

Information Contacts

Regional or Local Office

See Regional Agency Offices.

Headquarters Office

Michael Goldrosen 5600 Fishers Lane, Room Mail Stop 09WH03, Rockville, Maryland 20857 Phone: (301) 443- 6745

Criteria for Selecting Proposals

Grants will be awarded to applicants that submit: (1) An acceptable detailed description of the HIV-related services provided in the State to individuals and families with HIV disease during the year preceding the year for which the grant is requested, and the number of individuals and families receiving such services; (2) a comprehensive plan for the organization and delivery of HIV health care and support services to be funded with assistance received under this part that shall include a description of the purposes for which the State intends to use such assistance; (3) an assurance that the public health agency administering the grant for the State will periodically convene a meeting of individuals with HIV, representatives of recipients receiving both HIV Emergency Relief and HIV CARE Grants, providers, and public agency representatives to develop a statewide coordinated statement of need; and (4) an assurance by the State that; (A) the public health agency that is administering the grant for the State will conduct public hearings concerning the proposed use and distribution of the assistance to be received; and (B) the State will (a) to the maximum extent practicable, ensure that HIV-related health care and support services delivered pursuant to a program established with assistance provided under this part will be provided without regard to the ability of the individual to pay for such services and without regard to the current or past health condition of the individual with HIV disease; (b) ensure that such services will be provided in a setting that is accessible to low-income individuals with HIV disease; (c) provide outreach to low-income individuals with HIV disease to inform such individuals of the services available; (d) for continuum of health insurance coverage, submit a plan to the Secretary that demonstrates that the State has established a program that assures that (d.1) such amounts will be targeted to individuals who would not otherwise be able to afford health insurance coverage; and (2) income, asset, and medical expense criteria will be established and applied by the State to identify those individuals who qualify for assistance under such program, and information concerning such criteria shall be made available to the public; (e) provide for periodic independent peer review to assess that quality and appropriateness of health and support services provided by entities that receive funds from the State; (f) permit and cooperate with any Federal investigations undertaken regarding programs; (g) maintain HIV-related activities at a level that is equal to not less than the level of such expenditures by the State for the 1-year period preceding the fiscal year for which the State is applying to receive a grant; and (h) ensure that grant funds are not utilized to make payments for any item or service to the extent that payment has been made.




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