Dental Reimbursement Program (DRP): To partially compensate dental schools, postdoctoral dental education programs, and dental hygiene education programs for unreimbursed costs they have incurred in providing oral health services to low income, underinsured, and underserved persons living with HIV (PLWH).

Reimbursement

credit:

will be made for documenting the number of low income PLWH served and the unreimbursed oral health costs incurred by each institution as compared with the total number of low income PLWH served and costs incurred by all eligible applicants.

The purpose of the Dental Reimbursement program is to reduce the unmet oral health care needs of PLWH and provide clinical training for dental and dental hygiene students and dental residents.



Community Based Dental Partnership Program (CBDPP): To increase access to oral health care services for low income persons living with HIV, while at the same time providing education and clinical training for dental and dental hygiene students, residents, and other dental providers in community-based settings.

This is achieved through multi-partner collaborations between dental and dental hygiene education programs and community-based dentists and dental clinics, marked by shared expertise and resources.

Selected Recipients for this Program

Not Applicable.

Uses and Use Restrictions

DRP: Funds are limited to accredited dental schools and other accredited dental education programs, such as dental hygiene programs or those sponsored by a school of dentistry, a hospital, or a public or private institution that offers postdoctoral training in the specialties of dentistry, advanced education in general dentistry, or a dental general practice residency that submit an application documenting unreimbursed costs of oral health care provided to low income patients with HIV.

CBDPP Grants: Part F CBDPP recipients are responsible for developing or enhancing partnerships with community-based dental providers, provide allowable oral health services, and provide training to dental and dental hygiene students and dental residents to deliver oral health care to PLWH.

Funds may not be used for purchase, construction, or major alterations or renovations on any building or other facility; purchase or improvement of land; cash payments to intended recipients of RWHAP services; foreign travel; or for any item or service to the extent that payment has been made, or reasonably can be expected to be made, with respect to that item or service under any State compensation program, insurance policy, Federal or State health benefits program or by an entity that provides health services on a prepaid basis (except for a program administered by or providing the services of the Indian Health Services).

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Eligibility Requirements

Applicant Eligibility

Applicants are limited to accredited dental schools and other accredited dental education programs such as dental hygiene programs or those sponsored by a school of dentistry, a hospital, or a public or private institution that offers postdoctoral training in the specialties of dentistry, advanced education in general dentistry, or a dental general practice residency.

Beneficiary Eligibility

Low income, underinsured, and underserved people living with HIV.

Credentials/Documentation

Applicants should review the individual HRSA notice of funding opportunity issued under this CFDA program for any required proof or certifications which must be submitted prior to or simultaneous with submission of an application package. Applicants for Dental Reimbursement program and recipients for the Community Based Dental Partnership Program must be accredited by the Commission on Dental Accreditation. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. HRSA requires all applicants to apply electronically through Grants.gov.

Award Procedures

Dental Reimbursement Program: All qualified applicants will receive funds utilizing a formula type process dividing the unreimbursed costs for each applicant by the total unreimbursed cost across all applications, then multiplying by the amount available for the Dental Reimbursement Program. Community Based Dental Partnership Program: All qualified applications will be forwarded to an objective review committee. Based on the recommendation of the objective review committee, the HRSA program official with delegated authority is responsible for final selection and funding decisions. Notification is made in writing by a Notice of Award.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Section 2692(b) of the Public Health Service Act, (42 U.S.C. § 300ff-111(b)) as amended the Ryan White HIV/AIDS Treatment Extension Act of 2009 (Public Law 111-87).

Range of Approval/Disapproval Time

Approximately 6 months.

Appeals

Not Applicable.

Renewals

Not Applicable.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. This program has no matching requirements. The DRP has a statutory formula. The CBDPP has no statutory formula. Both programs have no matching requirements. This program has MOE requirements, see funding agency for further details. As a condition of award, applicants must agree to maintain expenditures of State funds for DRP-related activities at a level equal to not less than the level of such expenditures for the fiscal year preceding the reimbursement period.

Length and Time Phasing of Assistance

The DRP is a reimbursement of uncompensated costs incurred in a prior one-year period specific in the notice of funding opportunity. Community-Based Dental Partnership grants may be made for project periods of up to five-years composed of up to five 12-month budget periods. See the following for information on how assistance is awarded/released: Recipients draw down funds, as necessary, from the Payment Management System (PMS). PMS is the centralized web based payment system for HHS awards.

Post Assistance Requirements

Reports

A Dental Services Report (DSR) is required for both the DRP and CBDPP.

Community Based Dental Partnership Program recipients must submit a Federal Financial Report or SF 425 within 90 days after the end of each budget period.

Additionally, each CBDPP recipient must submit a budget period renewal progress report each year prior to the end of the project period.

A final Federal Financial Report must be submitted 90 days after the end of the project period.

Cash reports are not applicable.

Allocation and expenditure reports are not applicable.

Performance monitoring is not applicable.

Cash reports are not applicable.

Progress reports are not applicable.

Expenditure reports are not applicable.

Performance monitoring is not applicable.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

Records

Recipients are required to maintain financial 3 years after the date they submit the final Federal Financial Report (FFR). If any litigation, claim, negotiation, audit or other action involving the award has been started before the expiration of the 3-year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later.

Financial Information

Account Identification

75-0350-0-1-550.

Obigations

(Formula Grants) FY 16 $9,342,411; FY 17 est $9,342,411; and FY 18 est $8,993,887 - Dental Reimbursement Program (Formula Distribution). (Project Grants) FY 16 $3,189,991; FY 17 est $3,189,991; and FY 18 est $3,538,515 - Community Based Dental Partnership Program.

Range and Average of Financial Assistance

Dental Reimbursement: $2,981 to $1,078,854; Average $179,662. Community-Based Dental Partnership grants: $219,230 to $364,172; Average $289,999.

Regulations, Guidelines, and Literature

All HRSA awards are subject to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements at 45 CFR part 75. HRSA awards are subject to the requirements of the HHS Grants Policy Statement (HHS GPS) that are applicable based on recipient type and purpose of award. The HHS GPS is available at http://www.hrsa.gov/grants.

Information Contacts

Regional or Local Office

See Regional Agency Offices.

Headquarters Office

Mahyar Mofidi 5600 Fishers Lane, Room 09N07, Rockville, Maryland 20857 Phone: (301) 443-2075

Criteria for Selecting Proposals

All DRP applicants that meet the eligibility criteria and submit applications documenting unreimbursed costs of oral health care provided to low income PLWH will receive reimbursement for a portion of costs incurred. Applicants for the CBDPP are reviewed by an objective review committee based on the criteria detailed in the notice of funding opportunity.