Non-Profit Security Program

Overview
The FY 2017 NSGP provides funding support for physical security enhancements to nonprofit organizations that are at high risk of a terrorist attack and located within one of the urban areas receiving funding under the Fiscal Year (FY) 2017 Urban Area Security Initiative (UASI).

The program seeks to integrate the preparedness activities of nonprofit organizations that are at high risk of a terrorist attack with broader state and local preparedness efforts.

The NSGP also promotes emergency preparedness coordination and collaboration activities between public and private community representatives as well as state and local government agencies.

Among the five basic homeland security missions noted in the DHS Quadrennial Homeland Security Review, the NSGP supports the goal to Strengthen National Preparedness and Resilience.


Objectives
The FY 2017 NSGP objectives are to support efforts that:
? Build and sustain core capabilities
? Strengthen governance integration between private nonprofit entities and Federal, state, and local governments
? Encourage a whole community approach to security and emergency management.

Agency - Department of Homeland Security

The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America's vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.




Selected Recipients for this Program


RecipientAmount Start DateEnd Date
North Dakota, State Of $ 464,369   2020-09-012023-08-31
Public Safety, Vermont Department Of $ 222,323   2020-09-012023-08-31
Military, Oregon Department Of $ 711,298   2020-09-012023-08-31
Emergency Management, Virginia Department Of $ 1,075,043   2020-09-012023-08-31
Military Affairs, Wisconsin Dept Of $ 742,712   2020-09-012023-08-31
Public Safety, Mississippi Department Of $ 1,050,215   2020-09-012023-08-31
Emergency Management Agency, Pennsylvania $ 1,970,437   2020-09-012023-08-31
Ohio, State Of $ 2,366,979   2020-09-012023-08-31
Executive Office Of The State Of Wyoming $ 327,650   2020-09-012023-08-31
Georgia Emergency Management And Homeland Security Agency $ 1,571,818   2020-09-012023-08-31



Program Accomplishments

Fiscal Year 2016: In FY 2016, DHS provided $20,000,000 for target hardening activities to nonprofit organizations that are at high risk of a terrorist attack and located within one of the specific UASI-designated urban areas. Fiscal Year 2017: It is expected that the $25,000,000 funding that was appropriated, will be allocated to support nonprofit organizations that are at high risk of a terrorist attack and located within one of the urban areas under the Fiscal year 2017 Urban Area Security Initiative (UASI). Fiscal Year 2018: It is projected that funds will be appropriated and allocated to the Nonprofit Security Grant Program for target hardening activities to nonprofit organizations that are at high risk of a terrorist attack and located within one of the specific UASI-designated urban areas.

Uses and Use Restrictions

The FY 2017 NSGP provides funding support for physical security enhancements to nonprofit organizations that are at high risk of terrorist attack and located within one of the urban areas receiving funding under the Fiscal Year (FY) 2017 Urban Area Security Initiative (UASI).

The NSGP also promotes emergency preparedness coordination and collaboration activities between public and private community representatives as well as state and local government agencies.

NSGP grant recipients and subrecipients may only use NSGP grant funds for the purpose set forth in the grant award, and must use funding in a way that is consistent with the statutory authority for the award.

Grant funds may not be used for matching funds for other Federal grants or cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings.

In addition, Federal funds may not be used to sue the Federal Government or any other government entity. Pre-award costs are allowable only with the prior written approval of DHS/FEMA and if they are included in the award agreement.

To request pre-award costs a written request must be included with the application, signed by the Authorized Organizational Representative of the entity.

The letter must outline what the pre-award costs are for, including a detailed budget break-out of pre-award costs from the post-award costs, and a justification for approval. The following information outlines general allowable and unallowable NSGP costs guidance.

In FY 2017, the total amount of funds distributed under this grant program will be $ 25,000,000.

Each nonprofit organization must apply through their respective State Administrative Agency (SAA) for up to a $75,000 grant award.

The FY 2017 NSGP funds will be allocated to organizations characterized as ?Section 501(c)(3)? organizations under the Internal Revenue Code of 1986 (26 U.S.C.) and deemed at high risk by the Secretary of the Department of Homeland Security.

Such nonprofit organizations must be located within one of the FY 2017 UASI- Designated Urban Areas.

Eligibility Requirements

Applicant Eligibility

? The SAA is the only entity eligible to apply for FY 2017 NSGP funds on behalf of eligible nonprofit organizations (as described under section 501(c)(3) of the Internal Revenue Code of 1986) determined to be at high risk of terrorist attack and are located within one of the designated FY 2017 UASI-eligible Urban Areas.

Eligible nonprofit organizations must provide their applications to their respective SAA in order to be considered for FY 2017 funding.

SAAs, in coordination with the Urban Area Working Groups (UAWGs), are encouraged to notify and actively inform eligible nonprofit organizations of the availability of theFY 2017 ? especially organizations that have not previously applied for or received NSGP funding.

It is important to ensure that ALL eligible nonprofit organizations are afforded an opportunity to seek funding.

Criteria for determining eligible applicants that are at high risk of terrorist attack include, but are not limited to: Identification and substantiation of current or persistent threats or attacks (from within or outside the U.S.) by a terrorist organization, network, or cell against the applicant based on their ideology, beliefs, or mission ? Symbolic value of the site(s) as a highly recognized regional and/or national or historical institution(s) that renders the site a possible target of terrorism ? Role of the applicant nonprofit organization in responding to or recovering from terrorist attacks ? Findings from previously conducted threat and/or vulnerability assessments ? Integration of nonprofit preparedness with broader state and local preparedness efforts ? Complete and feasible IJ that addresses an identified risk, including the assessed threat, vulnerability, and consequence of the risk, and proposes building or sustaining a core capability identified in the Goal ? History of prior funding under NSGP.

Not having received prior year funding is a positive factor when calculating the state score of the application; see Section E.

Application Review Information ? Review and Selection Process for additional information.

Beneficiary Eligibility

Local governments and private nonprofit institutions/organizations.

Credentials/Documentation

No Credentials or documentation are required. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is required.

Environmental impact information is not required for this program.

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. For more information, refer to the FY 2017 NSGP Notice of Funding Opportunity (NOFO).

Award Procedures

FY 2017 NSGP applications will be reviewed through a two-phased State and Federal review process for completeness, adherence to programmatic guidelines, feasibility, and how well the IJ (project description and justification) addresses the identified risk. ? State Review: Application packages are submitted by the nonprofit organization the SAA and the UAWG based on the established criteria. Applications must be submitted by the nonprofit organization to the SAA/UAWG (if they are separate entities), no later than 5:00 p.m. EDT June 22, 2017 to ensure adequate time for a State review of nonprofit applications. As part of the State Review, the SAAs must: ? Conduct an eligibility review, in coordination with the UAWG; ? Verify that the nonprofit is located within a FY 2017 UASI designated urban area; ? Review and score all complete application packages (including mission statements and vulnerability assessments) using the NSGP Scoring Worksheet provided by DHS/FEMA; see Appendix E ? NSGP Investment Justification Scoring Worksheet; Note: A bonus point will be added to the state score for all organizations that have not received NSGP funding in previous years; this will be the final state score; ? Validate the organization type listed in the IJ by assessing the central purpose of the organization described in the Mission Statement, as either 1) Ideology-based/Spiritual/Religious; 2) Educational; 3) Medical; or 4) Other; and ? Prioritize all NSGP IJs by ranking each IJ. Each IJ will receive a unique rank (#1 [one] being the highest ranked through the total number of applications the SAA scored). The SAA will base the ranking on the SAA?s subject matter expertise and discretion with consideration to the following factors: o Need: The relative need for the nonprofit organization compared to the other applicants; and o Impact: The feasibility of the proposed project and how effectively the proposed project addresses the identified need. ? Submit the scores from the state review along with the prioritized list of all NSGP projects to DHS/FEMA using the SAA Prioritization Tracker. ? Retain the mission statements and vulnerability assessments submitted by each nonprofit organization. Federal Review The highest-scoring IJs from each submitting urban area (at least one from each urban area) are reviewed by a panel made up of DHS/FEMA HQ Program Analysts and Regional Program Analysts or Grants Management Specialists. Federal staff will verify that the nonprofit is located within a FY 2017 UASI designated urban area. Two Federal reviewers will score each IJ using the NSGP Investment Justification Scoring Worksheet. Determining the number of applications that will advance to the Federal Review: 1) FEMA will organize applications in rank order (based on the state scores) from highest to lowest score. 2) Federal reviewers will come up with the federal review pool by reviewing the highest scored projects equal to 150% of the available funding, which is $37.5 million this year. At least one IJ from each submitting Urban Area is guaranteed to be a part of the federal review pool. Final Score To calculate an application?s final score, the sum of the applicant?s state score and the average of the two Federal reviewers? scores will be multiplied: ? By a factor of three for nonprofit groups that are at a high risk of terrorist attacks due to their ideology, beliefs, or mission; ? By a factor of two for medical and educational institutions; and ? By a factor of one for all other nonprofit organizations. All final application scores will then be sorted in descending order, regardless of urban area, and applicants will be selected from highest to lowest until available FY 2017 NSGP funding has been exhausted. In the event of a tie during the funding determination process, priority will be given to nonprofit organizations that have not received prior year funding, then those ranked highest by their SAA. DHS/FEMA will use the final results to make funding recommendations to the Secretary of DHS. All final funding determinations will be made by the Secretary of DHS, who retains the discretion to consider other factors and information in addition to DHS/FEMA?s funding recommendations. Financial Review DHS/FEMA HQ Grants Management Specialists will conduct a financial risk assessment using the following criteria: ? Allowability, allocability, and financial reasonableness of the proposed budget and investment information. ? Whether the recipient meets the financial and legal requirements listed in 2 C.F.R. Part 200. Prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, currently $150,000, DHS/FEMA is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS). An applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM. DHS/FEMA will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant?s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in 2 C.F.R. ž 200.205 Federal awarding agency review of risk posed by applicants.

Deadlines

Jun 02, 2017 to Jun 22, 2017 Application Start Date: June 2, 2017 Application Submission Deadline Date: June 22, 2017 at 5:00 PM PM EDT Anticipated Funding Selection Date: September 1, 2017 Anticipated Award Date: No later than September 30, 2017 Other Key Dates Applying for FY 2017 NSGP funds requires a two-step process. Step 1: initial submission to determine eligibility and Step 2: full application. Applicants are encouraged to initiate Step 1 immediately after the Notice of Funding Opportunity, (NOFO) is published but no later than June 2, 2017. This involves submitting a complete Standard Form 424 to grants.gov Successful completion of this step is necessary for FEMA to determine eligibility of the applicant. Late submissions of Step 1 to grants.gov could result in applicants missing the application deadline in Step 2. Once FEMA has determined an applicant to be eligible, applicants can proceed to Step 2 which involves submitting the full application package via the Non Disaster (ND) Grants system. The submission deadline for the full application package is June 22, 2017. For additional details see Application and Submission Section D of the Full Notice of Funding Opportunity (NOFO).

Authorization

Section 2003 of the Homeland Security Act of 2002, Public Law 107-296, 6 U.S.C 604; Implementing Recommendations of the 9/11 Commission Act of 2007, Public Law 110-53.

Range of Approval/Disapproval Time

Applying for FY 2017 NSGP Program funds is a multi-step process. To ensure that an application is submitted on time, applicants are advised to start the required steps well in advance of their submission. Failure of an applicant to comply with any of the required steps before the deadline for submitting the application may disqualify the application from funding. The steps for applicants to follow in applying for an award under this program are: 1. Applying for, updating, or verifying their Data Universal Numbering System (DUNS) Number; 2. Applying for, updating, or verifying their Employer Identification Number (EIN); 3. Updating or verifying their System for Award Management (SAM) Registration; 4. Establishing an Authorized Organizational Representative (AOR) in Grants.gov; 5. Submitting an initial application in Grants.gov; and 6. Submitting the final application in the Non Disaster Grants (ND Grants) system. Each of the required steps associated with the application process are outlined in Section D. of the full FY 2017 Notice of Funding Opportunity (NOFO).

Appeals

Refer to the FY 2017 NSGP Notice of Funding Opportunity.

Renewals

Refer to the FY 2017 NSGP Notice of Funding Opportunity.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. Matching requirements are not applicable to this program. MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Projected Award Start Date(s): September 1, 2017 Projected Award End Date(s): August 31, 2020 Period of Performance: 36 months The periods of performance outlined above support the effort to expedite the outlay of grant funding and provide economic stimulus. Agencies should request waivers sparingly, and they will be granted only due to compelling legal, policy, or operational challenges. For example, SAAs may request waivers from the deadlines outlined above for discretionary grant funds where adjusting the timeline for spending will constitute a verifiable legal breach of contract by the grantee with vendors or sub-recipients, or where a specific statute or regulation mandates an environmental review that cannot be completed within this timeframe or where other exceptional circumstances warrant a discrete waiver. For more information, refer to the FY 2017 NSGP Notice of Funding Opportunity (NOFO). See the following for information on how assistance is awarded/released: Based on program need. Grantees must accept their grant awards no later than 90 days from the award date. The grantee shall notify the awarding agency of its intent to accept and proceed with work under the award, or provide a written notice of intent to decline. Funds will remain on hold until the grantee accepts the award through official correspondence, e.g., written, electronic signature, signed letter or fax to GPD, and all other conditions of award have been satisfied, or the award is otherwise rescinded. Failure to accept the grant award within the 90 day timeframe may result in a loss of funds.

Post Assistance Requirements

Reports

All successful applicants for all DHS grant and cooperative agreements are required to comply with DHS Standard Administrative Terms and Conditions available within Section 6.1.1of http://www.dhs.gov/xlibrary/assets/cfo-financial-management-policy-manual.pdf.

Upon approval of an application, the award will be made in the form of a grant.

The date the approval of award is entered in the system is the ?award date.? Notification of award approval is made through the ND Grants system through an automatic e-mail to the grantee point of contact listed in the initial application.

Once an award has been approved and recorded in the system, a notice is sent to the authorized grant official.

Follow the directions in the notification to accept your award documents.

The authorized grant official should carefully read the award package for instructions on administering the grant and to learn more about the terms and conditions associated with responsibilities under Federal awards. State Preparedness Report (SPR) Submittal.

Section 652(c) of the Post-Katrina Emergency Management Reform Act of 2006 (Public Law 109-295), 6 U.S.C.

ž752(c), requires any State that receives Federal preparedness assistance to submit an SPR to FEMA.

States submitted the most recent SPR in December 2011 thus satisfying this requirement in order to receive funding under the FY 2017 NSGP. Biannual Strategy Implementation Reports (BSIR).

Grantees are responsible for completing and submitting the BSIR reports, as a complement to the programmatic performance report/SF-PPR.

The BSIR is due within 30 days after the end of the reporting period (July 30 for the reporting period of January 1 through June 30; and January 30 for the reporting period of July 1 through December 31).

The Grants Reporting Tool (GRT) is the system in which NSGP recipients will submit their BSIR information.

Recipients should go to the following link and follow the links to create a new account as needed: https://www.reporting.odp.dhs.gov/.

This report is used to track the progress toward the completion of projects. For more information, refer to the FY 2017 NSGP Notice of Funding Opportunity (NOFO).

Federal Financial Report (FFR) Recipients must report obligations and expenditures ported on a quarterly basis through the FFR (SF-425) to DHS/FEMA.

Recipients must file the FFR electronically using the Payment and Reporting Systems (PARS).

A FFR must be submitted quarterly throughout the period of performance, including partial calendar quarters, as well as for periods where no grant award activity occurs.

The final FFR is due 90 days after the end of the performance period.

Future awards and fund drawdowns may be withheld if these reports are delinquent, demonstrate lack of progress, or are insufficient in detail. The Federal Financial Reporting Form (FFR) is available online at: https://www.grants.gov/web/grants/forms/post-award-reporting-forms.html#sortby=1, SF-425 OMB #4040-0014.

For more information, refer to the FY 2017 NSGP Notice of Funding Opportunity (NOFO).

Recipients will be required to report on progress towards implementing projects described in their application on a biannual basis.

The following periods and due dates apply to the PPR: Reporting Period Report Due date January 1, - June 30 July 30 July, 1 - December 31 January 30 For additional details, see Federal Award Administration Section F of the FY 2017 NSGP Full Notice of Funding Opportunity, (NOFO).

Grantees are obligated to submit various financial and programmatic reports as a condition of their award acceptance.

Please see below for a summary of financial and/or programmatic reports as required.

Future awards and funds drawdown may be withheld if these reports are delinquent. Federal Financial Report (FFR) ? required quarterly.

Obligations and expenditures must be reported on a quarterly basis through the FFR (SF-425).

A report must be submitted for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs.

Future awards and fund drawdowns may be withheld if these reports are delinquent.

The final FFR is due 90 days after the end date of the performance period.

FFRs must be filed electronically through PARS.

Grant Close-Out Process.

Within 90 days after the end of the period of performance, or after a Grant Adjustment Notice (GAN) has been issued to close out a grant, whichever comes first, grantees must submit a final FFR and final progress report detailing all accomplishments throughout the period of performance.

After these reports have been reviewed and approved by FEMA, a close-out notice will be completed to close out the grant.

The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR.

The grantee is responsible for returning any funds that have been drawn down but remain as unliquidated on grantee financial records.

Monitoring.

Grant recipients will be monitored periodically by FEMA staff, both programmatically and financially, to ensure that the project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met.

Monitoring may be accomplished through either a desk-based review or on-site monitoring visits, or both.

Monitoring will involve the review and analysis of the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes of each Federal assistance award and will identify areas where technical assistance, corrective actions and other support may be needed.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

Records

Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.

Financial Information

Account Identification

70-0560-0-1-754.

Obigations

(Formula Grants) FY 16 $20,000,000; FY 17 est $25,000,000; and FY 18 Estimate Not Available - FY2018 Funds will be appropriated and allocated to the Nonprofit Security Grant program to support funding for physical security enhancements to nonprofit organizations that are at high risk of a terrorist attack and located within one of the urban areas receiving funding under the Fiscal Year (FY) 2017 Urban Area Security Initiative (UASI).

Range and Average of Financial Assistance

No Data Available.

Regulations, Guidelines, and Literature

All successful applicants for all DHS grant and cooperative agreements are required to comply with DHS Standard Administrative Terms and Conditions available within Section 6.1.1of http://www.dhs.gov/xlibrary/assets/cfo-financial-management-policy-manual.pdf. Upon approval of an application, the award will be made in the form of a grant. The date the approval of award is entered in the system is the ?award date.? Notification of award approval is made through the ND Grants system through an automatic e-mail to the grantee point of contact listed in the initial application. Once an award has been approved and recorded in the system, a notice is sent to the authorized grant official. Follow the directions in the notification to accept your award documents. The authorized grant official should carefully read the award package for instructions on administering the grant and to learn more about the terms and conditions associated with responsibilities under Federal awards. For more information, refer to the FY 2017 NSGP Notice of Funding Opportunity (NOFO).

Information Contacts

Regional or Local Office

None.

Headquarters Office

Grant Programs Directorate DHS/FEMA 400 C Street SW , Washington, District of Columbia 20472-3615 Phone: (1-800) 368-6498

Criteria for Selecting Proposals

National Incident Management System (NIMS) Implementation Prior to allocation of any Federal preparedness awards in FY2017, SAAs must ensure and maintain adoption and implementation of NIMS. Emergency management and incident response activities require carefully managed resources (personnel, teams, facilities, equipment and/or supplies) to meet incident needs. Utilization of the standardized resource management concepts such as typing, credentialing, and inventorying promote a strong national mutual aid capability needed to support delivery of core capabilities. Additional information on resource management and NIMS resource typing definitions and job titles/position qualifications is available on DHS/FEMA?s website under NIMS Resource Management. DHS/FEMA developed NIMS Guideline for Credentialing of Personnel to describe national credentialing standards and to provide written guidance regarding the use of those standards. This guideline describes credentialing and typing processes, and identifies tools which Federal Emergency Response Officials (FEROs) and emergency managers at all levels of government may use both routinely and to facilitate multijurisdictional coordinated responses. Although state, local, tribal, and private sector partners, including nongovernmental organizations are not required to credential their personnel in accordance with these guidelines, DHS/FEMA strongly encourages them to do so in order to leverage the federal investment in the Federal Information Processing Standards (FIPS) 201 infrastructure and to facilitate interoperability for personnel deployed outside their home jurisdiction. Additional information is available from the NIMS Guideline for the Credentialing of Personnel. Nonprofit subrecipients are not required to maintain adoption and implementation of NIMS.



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