Hazard Mitigation Grant

The objective of the program is to provide funding support to states, Indian tribal governments, territories, communities, and other eligible applicants to reduce the risk of future damage, loss of life and property in any area affected by a major disaster.

This program promotes implementation
of activities designed to reduce injuries, loss of life, and damage and destruction to property from natural hazards which is consistent with DHS QHSR Goal 5.1, ?Mitigate Hazards? and links to Presidential Policy Directive (PPD-8) - National Preparedness, Security, Resilience, Prevention, Mitigation, Response, Protection, and Recovery.

Agency - Department of Homeland Security

The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America's vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.

Office - See Regional Agency Offices.

See Appendix IV of the Catalog for a listing of FEMA's Regional Offices.



Selected Recipients for this Program


RecipientAmount Start DateEnd Date
Military Department, Washington State $ 928,865   2017-03-072020-09-30
Office Of Emergency Services $ 916,798   2018-12-102020-09-30
Texas Division Of Emergency Management $ 249,757,276   2018-03-202020-09-30
Territorial Office Of Fiscal Reform $ 280,121   2020-01-032020-09-30
Public Safety, Mississippi Department Of $ 483,992   2019-07-192020-09-30
Public Safety, Utah Department Of $ 1,546,651   2019-04-112020-09-30
Adjutant General, South Carolina $ 3,188,514   2018-04-202020-09-30
Adjutant General, South Carolina $ 32,033   2019-12-182020-09-30
Military Department, Washington State $ 1,233,403   2019-06-262020-09-30
Oklahoma, State Of $ 378,894   2019-08-232020-09-30



Program Accomplishments

Fiscal Year 2016: 1,219,915,396 in losses avoided. Fiscal Year 2017: $1 billion in losses avoided. Fiscal Year 2018: $1 billion in losses avoided.

Uses and Use Restrictions

Restricted to Presidential-declared disasters or emergencies, such as an earthquake, hurricane, tornado, or wildfire.

Following a Presidential declaration, grants may be made for: structural hazard controls or protection projects; construction activities that will result in reduction of hazards; retrofitting of facilities; acquisition of real property, relocation, demolition of structures; elevation of residential structures; minor flood reduction projects; structural retrofitting of existing structures; safe room construction; initial implementation of vegetation management programs; elevation or dry flood- proofing of non-residential structures; initial training of building officials and other professionals to facilitate the implementation of newly adopted State or local mitigation standards and codes, and mitigation planning actions.

Projects must meet all eligibility criteria including technical feasibility; cost-effectiveness; compliance with environmental and historic preservation laws and regulations and other program requirements.

Please see the Hazard Mitigation Assistance (HMA) Guidance on the FEMA website for detailed information: http://www.fema.gov/media-library/assets/documents/103279.

Eligibility Requirements

Applicant Eligibility

State and local governments, other political subdivisions such as a special districts, Federally-recognized Indian tribal governments, Alaska Native villages or organizations, but not Alaska Native Corporations, and certain Private Non-Profit organizations in designated emergency or major disaster areas shall serve as the Applicant to FEMA for HMGP assistance.

A State is defined as any State of the United States, the District of Columbia, Puerto Rico, the Virgin Islands, Guam, American Samoa, the Northern Marianna Islands, the Marshall Islands and Micronesia.

Applicants that have a current, approved Standard State/Tribal Mitigation Plan at the time of the declaration of a major disaster are eligible to receive up to 15% of the value of all other disaster assistance grants for HMGP.

Applicants that have an approved Enhanced State/Tribal Mitigation Plan in effect may receive 20 percent of the value of all other disaster assistance grants for HMGP.

Beneficiary Eligibility

State and local governments; other political subdivisions such as a special districts, Private, non-profit organizations that own or operate a private, non-profit public facility; certain qualified conservation organizations may apply for acquisition or relocation for open space projects; Indian tribes or authorized tribal organizations and Alaska Native villages or organizations, but not Alaska native corporations with ownership vested in private individuals in designated emergency or major disaster areas are eligible to apply as subapplicants for assistance. All interested subapplicants must apply to the Applicant, who then applies to FEMA. Homeowners are not eligible to apply as subapplicants but may request their local jurisdiction to apply on their behalf.

Credentials/Documentation

Refer to HMA program guidance document. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

Rather than require applicants to submit a separate pre-application in order for FEMA and the State to identify the need for assistance, FEMA will employ the administrative and Mitigation plans in this manner.

When States submit plans for review and indicate their intention to apply for assistance to implement one or more projects described in it, FEMA will use the plan to identify a need for funding assistance, and to discourage applications that are unlikely to be funded.

An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

An environmental impact statement is required for this program.

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. A Presidential Disaster or Emergency Declaration must be issued, which is then followed by an application for the HMGP through the Governor's Authorized Representative to the Regional Administrator of FEMA.

Award Procedures

Funds are allocated from the President's Disaster Relief Fund for use in a designated emergency or major disaster area. The FEMA Regional Administrator approves grants from this allocation on the basis of project applications from eligible applicants. Applicants are responsible for distributing funds to sub-applicants.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Robert T. Stafford Disaster Relief and Emergency Assistance Act, Section 404, Public Law 93-288, 42 U.S.C 5170c.

Range of Approval/Disapproval Time

Refer to HMA program guidance document.

Appeals

An eligible applicant or subapplicant may appeal any determination previously made related to an application for or the provision of Federal assistance according to procedures set forth in 44CFR Section 206.440.

Renewals

Not Applicable.

Assistance Considerations

Formula and Matching Requirements

Statutory Formula: 44 CFR Subpart N Hazard Mitigation Grant Program Sections 206.430-206.440. Matching Requirements: FEMA can fund up to 75 percent of the eligible costs of projects submitted under each disaster declaration. The State or project applicant is responsible for the remainder which can be a combination of cash, in-kind services, or materials. Refer to HMA program guidance for additional information. MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

The length of the assistance period varies depending on the type of work or service. Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures. See the following for information on how assistance is awarded/released: Payment based on Project need.

Post Assistance Requirements

Reports

Recipients are required to submit quarterly financial and performance reports.

Quarterly Performance Reports must include the progress of each subaward.

Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30.

Final financial and performance reports are due quarterly and a final financial report is due 90 days after the expiration or termination of grant award.

Recipients are required to submit quarterly financial reports.

Quarterly Financial Reports must include the expenditures of each subaward.

Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30.

Final financial reports are due quarterly and a final financial report is due 90 days after the expiration or termination of grant award.

Recipients are required to submit quarterly performance reports.

Quarterly Performance Reports must include the progress of each sub award.

Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30.

Final performance reports are due quarterly and a final financial report is due 90 days after the expiration or termination of grant award.

Recipients are required to submit quarterly financial reports.

Quarterly Reports must include the expenditures of each subaward.

Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30.

Final reports are due quarterly and a final financial report is due 90 days after the expiration or termination of grant award.

Recipients are required to submit quarterly performance reports.

Quarterly Performance Reports must include the progress of each subaward.

Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30.

Final performance reports are due quarterly and a final financial report is due 90 days after the expiration or termination of grant award.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.

Records

Grant records shall be retained for a period of 3 years from the date the applicant?s project application is closed. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.

Financial Information

Account Identification

70-0700-0-1-999.

Obigations

(Project Grants) FY 16 $609,957,698; FY 17 est $500,000,000; and FY 18 est $500,000,000

Range and Average of Financial Assistance

Refer to HMA program guidance.

Regulations, Guidelines, and Literature

Awards will be governed by 44 CFR Subpart N Hazard Mitigation Grant Program Sections 206.430-206.440; Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended; Hazard Mitigation Assistance Unified Guidance; Hazard Mitigation Grant Program Desk Reference FEMA 345 October 1999, Hazard Mitigation Grant Program, L-169, February 1996,and Property Acquisition Handbook, FEMA-317.

Information Contacts

Regional or Local Office

See Regional Agency Offices. See Appendix IV of the Catalog for a listing of FEMA's Regional Offices.

Headquarters Office

Karen Helbrecht 400 C Street, SW, Washington, District of Columbia 20472 Email: Karen.Helbrecht@fema.dhs.gov Phone: (202) 646-3358

Criteria for Selecting Proposals

Refer to the HMA program guidance for information on criteria for selecting proposals.



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