Chemical Stockpile Emergency Preparedness Program

To enhance emergency preparedness capabilities of the States and local communities at the two U.S.

Army chemical weapons stockpile storage facilities.

The purpose of the program is to assist States and local communities in efforts to improve their capacity to plan for and respond to accidents
associated with the storage and ultimate disposal of chemical warfare materials.

Agency - Department of Homeland Security

The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America's vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.

Office - See Regional Agency Offices.

See Appendix IV of the Catalog for FEMA Regional Offices.

State and local government officials and the public are encouraged to contact their State and Local Emergency Management Agencies or Departments.
Website Address

http://www.dhs.gov




Selected Recipients for this Program


RecipientAmount Start DateEnd Date
Military Affairs, Kentucky Department Of $ 15,085,856   2020-10-012022-09-30
Public Safety, Colorado Department Of $ 5,271,035   2020-10-012022-09-30
Public Safety, Colorado Department Of $ 5,387,208   2019-10-012021-09-30
Military Affairs, Kentucky Department Of $ 16,309,234   2020-05-272021-09-30
Military Affairs, Kentucky Department Of $ 20,580,975   2018-10-012020-09-30
Public Safety, Colorado Department Of $ 8,267,472   2018-10-012020-09-30
Public Safety, Colorado Department Of $ 5,883,408   2016-04-052019-12-31
Military Affairs, Kentucky Department Of $ 23,588,367   2017-10-012019-09-30
Public Safety, Colorado Department Of $ 4,940,001   2017-10-012019-09-30
Public Safety, Colorado Department Of $ 7,787,309   2017-07-182018-09-30



Program Accomplishments

Fiscal Year 2016: Preparedness capabilities in the Colorado and Kentucky communities were maintained and further enhanced as measured by the twelve programmatic benchmarks. A full-scale exercise was conducted at each site to evaluate community response capabilities. Primary and backup alert and notification and emergency communication systems were enhanced. Jurisdictions reviewed and updated response and recovery plans. Colorado conducted a series of recovery workshops, culminating in a tabletop exercise. Training was provided across all emergency management disciplines, including NIMS. Fiscal Year 2017: Colorado and Kentucky communities maintained and further enhanced preparedness capabilities as measured by the twelve programmatic benchmarks. FEMA and Army will conduct a full-scale exercise at each site to evaluate community response capabilities and coordinated hazard-specific plans. Colorado revised and issued an updated CSEPP Recovery Plan based on the results of the previous year?s exercise. Both States enhanced alert and notification approaches through adoption of the Integrated Public Alert and Warning System. Both states initiated public outreach and education campaigns and conducted training across emergency management disciplines. Kentucky will test actions outlined in their revised recovery sampling and analysis plan addressing post-accident coordination. Fiscal Year 2018: Colorado and Kentucky communities will maintain and further enhance preparedness capabilities as measured by the twelve programmatic benchmarks, which include a full-scale exercise at each site, upgraded and expanded emergency communication and alerting systems, training across emergency management disciplines, and coordinated hazard-specific planning.

Uses and Use Restrictions

Applications are accepted only from the State of Colorado and the Commonwealth of Kentucky.

These eligible States house the U. S. Army stockpiles unitary chemical warfare agent as bulk chemicals and munitions.

Local governments are eligible to participate as subrecipients under their State's application.

In keeping with the intent of the Congressional appropriations, CSEPP funds are to be utilized for effective emergency management capabilities in the two affected States and localities surrounding the two Army stockpile locations.

CSEPP funds may not be used as a substitute for other mandated, unfunded programs required for existing needs or by other laws.

CSEPP funds may not be used to supplant other forms of emergency management funding.

CSEPP funds may not be commingled with other, non-CSEPP funds.

CSEPP funds are used for the purpose set forth in the Cooperative Agreement (CA) and must be consistent with the statutory authority for the award.

CA funds may not be used for matching funds for other Federal grants/CAs, lobbying, or intervention in Federal regulatory or adjudicatory proceedings.

Refer to Notice of Funding Opportunity for additional information.

Eligibility Requirements

Applicant Eligibility

Applications are accepted only from the State of Colorado and the Commonwealth of Kentucky.

These eligible States house the U.S.

Army stockpiles unitary chemical warfare agent as bulk chemicals and munitions.

Local governments are eligible to participate as subrecipients under their State's application.

Beneficiary Eligibility

State, local and tribal governments, and general public.

Credentials/Documentation

The budget worksheets used for CSEPP must be included in the official application package. These worksheets will be used for budget analysis by FEMA. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Aplication and Award Process

Preapplication Coordination

EO 12372 requires Recipients from State and local units of government or other organizations providing services with a State to submit a copy of the application to the State Single Point of Contact (SPOC).

Recipients must contact their State SPOC to determine if the program has been selected for a State review.

An environmental impact statement is required for this program.

An environmental impact assessment is required for this program.

This program is eligible for coverage under E.O.

12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program.

Award Procedures

Applications or plans are reviewed by DHS/FEMA program staff. Any issues or concerns noted in the application will be negotiated with the State prior to the award being issued.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Department of Defense Authorization Act of 1986, Title 14, Part B, Section 1412, Public Law 99-145, 50 U.S.C 1521.

Range of Approval/Disapproval Time

Contact the headquarters or regional office, as appropriate, for application deadlines. Refer to the Notice of funding Opportunity for additional information.

Appeals

Not Applicable.

Renewals

A new application is required for each Federal fiscal year.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program. Matching requirements are not applicable to this program. MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Refer to the Notice of Funding Opportunity for detailed information. Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures. See the following for information on how assistance is awarded/released. See the following for information on how assistance is awarded/released: Upon receipt of appropriated funding from the Army and approval of apportionment authority from the Office of Management and Budget (OMB), the Notice of Funding Opportunity will be posted on Grants.gov. Subsequent to application approvals, the FEMA Program Office will provide the approved funding to each Region Office. The FEMA Regional Offices will provide an award package to the Recipients. Award packages include an award letter, Standard Form 112-0-7 and Articles of Agreement. The recipient must sign Standard Form 112-0-7 and return it to FEMA before obligation of funds.

Post Assistance Requirements

Reports

Recipients are required to submit quarterly financial and performance reports.

Quarterly Progress Reports must include the progress of each sub-grant award.

Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30.

Final financial and performance reports are due 90 days after the expiration or termination of grant award.

Refer to the Notice of Funding Opportunity.

Recipients are required to submit performance reports for each funded CSEPP National Benchmark 30 days after the end of each quarter.

Report dates are: January 30, April 30, July 30, and October 30.

The final performance report is due 90 days after the close of the Cooperative Agreement.

Expenditure reports are created in CSEPPWebCA.

Expenditure reports will be monitored to identify any funding that may not be used and could be available to reallocate either for CSEPP requirements within the State or for return to FEMA.

Refer to the Notice of Funding Opportunity for detailed information.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. Recipients are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with the General Accounting Office (GAO) Government Auditing Standards and submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.

Records

Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.

Financial Information

Account Identification

70-0711-0-1-999 - 70-16/17-0700, 024-70-17-0700 Description.

Obigations

(Project Grants) FY 16 $20,300,000; FY 17 est $34,674,089; and FY 18 est $40,786,923

Range and Average of Financial Assistance

Refer to program guidance.

Regulations, Guidelines, and Literature

44 CFR 13 and 14; Chemical Stockpile Emergency Preparedness Program Planning Guidance and CSEPP Policy Papers. All available, relevant guidance is routinely provided to all eligible State participants. State and local organizations desiring information about this program should contact their State Emergency Management Agencies or Departments.

Information Contacts

Regional or Local Office

See Regional Agency Offices. See Appendix IV of the Catalog for FEMA Regional Offices. State and local government officials and the public are encouraged to contact their State and Local Emergency Management Agencies or Departments.

Headquarters Office

Department of Homeland Security, Federal Emergency Management Agency, National Preparedness Directorate, Technological Hazards Division, Chemical Stockpile Emergency Preparedness Program 400 C St, SW, Washington, District of Columbia 20472-3025 Phone: (202) 212-7961

Criteria for Selecting Proposals

Refer to the program guidance for information on criteria for selecting proposals.


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