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Cooperating Technical Partners
The CTP
Additionally, the program supports the National Mitigation Framework within the Presidential Policy Directive (PPD-8).
The objectives of the CTP Program primarily support the mission and objectives of the NFIP?s Flood Hazard Mapping Program through FEMA?s flood hazard identification and assessment programs including the Risk MAP (Mapping, Assessment, and Planning) initiative.
The vision for Risk MAP is to deliver quality data that increases public awareness of flood hazard risk and leads to action that reduces flood risk to life and property.
Risk MAP develops flood hazard data and maps for communities that have never had identified risks as well as building on effective flood hazard data and flood insurance rate maps.
FEMA collaborates with a variety of stakeholders to achieve the following goals under Risk MAP:
? Flood Hazard Data- Address gaps in flood hazard data to form a solid foundation for risk assessment, floodplain management, and actuarial soundness of the NFIP.
? Public Awareness/Outreach- Ensure that a measurable increase of the public?s awareness and understanding of risk results in a measurable reduction of current and future vulnerability.
? Hazard Mitigation Planning- Lead and support States, local, and Tribal communities to effectively engage in risk-based mitigation planning resulting in sustainable actions that reduce or eliminate risks to life and property from natural hazards.
? Enhanced Digital Platform- Provide an enhanced digital platform that improves management of Risk MAP, steward of information produced by Risk MAP, and improves communication and sharing of risk data and related products to all levels of government and the public.
? Alignment and Synergies- Align Risk Analysis programs and develop synergies to enhance decision-making capabilities through effective risk communication and management.
Information about Risk MAP (including goals, strategies, progress and success stories), can be found on FEMA?s website at http://www.fema.gov/risk-mapping-assessment-planning.
FEMA through the CTP Program seeks to build upon and enhance the existing capabilities of CTPs to increase local involvement in, and ownership of flood hazard identification, flood map maintenance, risk assessment, and risk communication to encourage responsible floodplain management and support their jurisdictional responsibilities as participating members of the NFIP.
They assist in the development and maintenance of flood risk data and Flood Insurance Rate Maps (FIRMs) and other risk related products, as well as other assistance in advancing their local and FEMA?s goals and objectives of Risk MAP and the NFIP program.
Partnerships developed through FEMA?s CTP Program are in the best interest of State and local communities, the NFIP and the general public.
FEMA is responsible for establishing and updating minimum Federal criteria and holds the final decision making responsibility for issuing the FIRMs and any revisions/updates, however, there are several mutually beneficial reasons for creating these partnerships to help produce risk identification and assessment data, and other products in support of the NFIP.
- Fiscal Year (FY) 2017 Cooperating Technical Partners (CTP) Program - Region 6
- Fiscal Year (FY) 2017 Cooperating Technical Partners (CTP) Program - Region 7
- Fiscal Year (FY) 2017 Cooperating Technical Partners (CTP) Program - Region 8
- Fiscal Year (FY) 2017 Cooperating Technical Partners (CTP) Program - Region 1
- Fiscal Year (FY) 2017 Cooperating Technical Partners (CTP) Program - Region 10
The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America's vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.
FEMA Regional Offices will manage all Regional program activities under the CTP Program and HQ will manage all HQ activities.
See the program guidance for a listing of FEMA Regional Offices.
Program Accomplishments
Fiscal Year 2016: Total Federal Award: approximately $74 million Total Applicant Match: approximately $12 million. Fiscal Year 2017: Total Federal Award: approximately $64 million Total Applicant Match: approximately $2 million. Fiscal Year 2018: Total Federal Award: approximately $50 million Total Applicant Match: approximately $1 million.
Uses and Use Restrictions
Assistance may be used for costs associated with Community Engangement and Risk Communication, Program Management, Technical Risk Analysis and Mapping, Letter of Map Revision (LOMR) Delegation and Special Project activities as delineated in the FY 5 Notice of Funding Opportunity.
Allowable costs are determined by reference to the OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Use of funds must be consistent with the statutory authority for the award.
Restrictions: The recipient must have in-house staff capabilities in the appropriate technical area for the activity approved in the award.
If the work for any portion of a mapping activity is contracted, the recipient of the award must have in-house staff with the technical capability to monitor the contractor(s) and approve the product(s) developed by the contractor(s).
Applicants must meet the eligibility criteria outlined in the FY 2015 Notice of Funding Opportunity.
This criteria includes (but is not limited to) the requirement that potential partners have existing processes and/or systems in place to support mapping or data collection activities that contribute to flood hazard identification and that potential partners have the demonstrated capability and capacity to implement, or contract, the activities for which funding is being sought.
Yes, all funds are discretionary.
Eligibility Requirements
Applicant Eligibility
Only qualified CTPs are eligible for federal assistance awards through this program.
Eligible recipients generally include entities who already perform certain functions in flood risk analysis, flood hazard identification, flood risk communication and mitigation processes in States and local communities to reduce flood losses and protect life and property from the risk of future flood damage.
Specifically, eligible CTPs include three main groups: (1) NFIP-participating communities, as defined in 44 CFR 59 (typically this includes State, Tribal and local governments), who are in good standing with the NFIP (i.e., not on probation or suspended); (2) State, local and regional governmental agencies, such as water management districts, river authorities, municipal utility districts, State Universities, etc., whose activities support floodplain management and flood mitigation actions within the NFIP communities they serve; and (3) non-profit organizations whose primary mission is to support the ability of NFIP communities to more effectively understand and manage their flood risk.
In accordance with Section 1361 of the National Flood Insurance Act of 1968 (42 U.S.C.
§ 4102), these entities and organizations must have existing facilities and services to carry out studies and investigations with respect to land management and use, flood control, flood zoning and flood damage prevention in flood-prone areas, floodways, building codes and permits, and associated laws, regulations and ordinances.
For additional information, see the Eligibility Criteria in the Funding Opportunity Announcement.
Beneficiary Eligibility
State, local, specialized group, small business, general public.
Credentials/Documentation
Potential partners/applicants must meet the criteria outlined in the FY2015 Notice of Funding Opportunity, including (but not limited to): evidence that they have sufficient technical capability (including credentials or certifications) and capacity necessary to perform program activities, a signed Partnership Agreement with the appropriate FEMA office (Region or HQ), and meet the eligibility requirements. Applicants must be NFIP participating communities in good standing. Documentation: Allowable costs are determined by reference to OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements fo Federal Awards. For complete information on credentials and documentation, please refer to program guidance. 2 CFR 200, Subpart E - Cost Principles applies to this program.
Aplication and Award Process
Preapplication Coordination
All applicants should consult with the appropriate FEMA awarding office (i.e., Regional office or HQ) for application information and technical assistance.
Non-profits should also consult with FEMA HQ for pre-approval, application information and/or technical assistance.
Environmental impact information is not required for this program.
Environmental impact information is not required for this program.
This program is eligible for coverage under E.O.
12372, 'Intergovernmental Review of Federal Programs.' An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedures
2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. FEMA participates in the Administration?s e-government initiative. As part of that initiative, all applicants must file their application using the Federal electronic ?storefront? portal Grants.gov. Eligible applicants must apply through this portal, accessible on the Internet at http://www.grants.gov. For complete information on all required forms, attachments, submission instructions / requirements, deadlines, and other procedural information, please refer to program guidance.
Award Procedures
Qualified FEMA programmatic staff (regional and/or Headquarters), with sufficient program knowledge and expertise in floodplain mapping, flood risk assessment, flood risk communication and floodplain management, review and select CTP projects for funding. Applications are reviewed to ensure compliance with the eligibility criteria and selected primarily on FEMA?s priorities and the availability of FEMA funds (i.e., funding is not guaranteed to new or existing applicants). FEMA considers the following elements when prioritizing funding for and selecting CTPs for awards: program priorities, past performance, technical capability and capacity, and partner contribution. Applications are also reviewed by qualified FEMA grants management staff to ensure compliance with grants management principles, such as administrative requirements and cost principles. Applicants/applications that do not meet eligibility or submission requirements are removed from consideration. Any issues or concerns noted in the application will be negotiated with the successful applicant prior to the award being issued.
Deadlines
Contact the headquarters or regional office, as appropriate, for application deadlines.
Authorization
National Flood Insurance Reform Act of 1994 ; Flood Disaster Protection Act of 1973 ; Flood Insurance Act of 1968 , 42 U.S.C 4101; Biggert-Waters Flood Insurance Reform Act of 2012.
Range of Approval/Disapproval Time
Successful applications are typically selected and awarded between 60 and 90 days from submission.
Appeals
None.
Renewals
None.
Assistance Considerations
Formula and Matching Requirements
Statutory formulas are not applicable to this program. Matching requirements are not applicable to this program. MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance
Grant dollars will be awarded in the current fiscal and grants are typically 3-5 years in length. See the following for information on how assistance is awarded/released: Dollars are typically available in quarterly or annual funding periods based on project needs.
Post Assistance Requirements
Reports
Performance Reports and Financial Status Reports (FSRs) must be submitted quarterly.
These reports are due on January 30, April 30, July 30, and October 30.
Performance Reports must include the progress of each sub-grant award.
Final financial and performance reports are due 90 days after the expiration or termination of grant award.
Reports must be submitted to the FEMA Regional CTP Grant and Program Officers.
For complete information regarding report submission requirements, refer to the FY2015 Notice of Funding Opportunity.
Refer to the Notice of Funding Opportunity.
Refer to the Notice of Funding Opportunity.
Refer to the Notice of Funding Opportunity.
Refer to the Notice of Funding Opportunity.
Audits
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.
Records
Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.
Financial Information
Account Identification
70-5464-0-2-453.
Obigations
(Project Grants) FY 16 $73,921,944; FY 17 est $66,000,000; and FY 18 est $50,000,000
Range and Average of Financial Assistance
Range: $20,000 to $2,480,600 Average: approximately $400,000.
Regulations, Guidelines, and Literature
Annual program guidance is available to all CTP initiative participants and the general public through the funding opportunity on www.grants.gov. Additional information regarding mitigation program goals, priorities and standards is available on http://www.fema.gov/cooperating-technical-partners-program.
Information Contacts
Regional or Local Office
See Regional Agency Offices. FEMA Regional Offices will manage all Regional program activities under the CTP Program and HQ will manage all HQ activities. See the program guidance for a listing of FEMA Regional Offices.
Headquarters Office
Department of Homeland Security, Federal Emergency Management Agency (FEMA) 245 Murray Lane, Bldg 410, Washington, District of Columbia 20523 Email: askcsid@dhs.gov Phone: (1-800) 368-6498
Criteria for Selecting Proposals
FEMA will consider the following elements when prioritizing funding for and selecting cooperative agreements: program priorities, past performance, technical capability and capacity, and partner contributions as detailed in the FY2015 Notice of Funding Opportunity.
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