Emergency Management Baseline Assessments Grant (EMBAG)

The FY 2017 EMBAG Program will support the updating and enhancement of a set of American National Standards Institute (ANSI)-certified standards for emergency preparedness and response as well as a related assessment methodology for the evaluation of state, local and territorial emergency management
organizations.

This assessment methodology should incorporate a peer review process that results in accreditation of the emergency management organization, regardless of size.



The assessment and accreditation of emergency management organizations against consensus-based and ANSI-certified national standards enables standardized benchmarking of critical functions necessary for an emergency management organization to build, sustain, and deliver the 32 core capabilities identified in the National Preparedness Goal.

By advancing the National Preparedness Goal through ANSI-certified national standards, the EMBAG Program supports the Quadrennial Homeland Security Review Mission to Strengthen National Preparedness and Resilience.

The Council of State Governments (CSG)/ Emergency Management Accreditation Program (EMAP) should ensure ANSI-certified national standards are aligned with the National Preparedness System (NPS).

The National Preparedness System is the instrument the Nation employs to build, sustain, and deliver core capabilities in order to achieve the Goal of a secure and resilient Nation.

The guidance, programs, processes, and systems that support each component of the National Preparedness System allow for the integration of preparedness efforts that build, sustain, and deliver core capabilities and achieve the desired outcomes identified in the Goal.

Likewise, ANSI-certified national standards and National Continuity Policy should be aligned.

Presidential Policy Directive (PPD) 40, National Continuity Policy, provides the comprehensive national policy on continuity programs, capabilities, and operations.

Continuity is an important element of preparedness and an integral part of each core capability across the five mission areas of protection, prevention, mitigation, response, and recovery within the National Preparedness System.

PPD-40, National Continuity Policy, ensures a comprehensive and integrated national continuity program that enables a more rapid and effective response to and recovery from a catastrophic emergency.

It prescribes continuity requirements for the Executive Office of the President and all Federal Executive Branch departments and agencies; assessments of federal agencies must align to these national requirements, standards, terminology, and concepts.

The National Continuity Policy provides guidance, training, and tools to support jurisdictions? efforts to develop capabilities for continuing the essential functions of state, local, tribal, and territorial governments; non-governmental organizations; and private sector owners and operators of critical infrastructure.



Accreditation of emergency management functions such as planning, coordination, and communications based on a national standard ensures that there are benchmarks in place for comparative evaluations.

The assessment and accreditation process empowers a jurisdiction to understand its emergency management organization?s capacity and shortfalls as well as to develop a path for improvement.

Jurisdictions can then use the results of the assessment and accreditation process to build, sustain, and improve preparedness activities, as well as inform proposed Investment Justifications under the Homeland Security Grant Program.

Tracking improvements to preparedness informs and guides development of State Preparedness Reports.

These capability assessments provide the states and territories with an accounting of current capability levels and gaps, which jurisdictions can use to prioritize future resource investments.

The assessment and accreditation process supported by the EMAP will include review of the following areas within an emergency management organization:
? Emergency Management Program Administration, to include authorities, oversight, and strategic planning;
? Emergency Management Finance;
? Threat, Hazard, and Risk Identification and Assessment;
? Consequence Analysis;
? Hazard Mitigation;
? Emergency Planning, to include mutual aid;
? Incident Management to include the National Incident Management System (NIMS);
? Communications and Warning;
? Operations and Procedures;
? Training and Exercises to include alignment with the Homeland Security Exercise and Evaluation Program (HSEEP);
? Public Affairs.



Program Objectives
Overall Objectives - The Council of State Governments (CSG)/EMAP will accomplish the following:
? Maintain ANSI- certified emergency management organization standards that are consistent with consensus-based guidance aligned with the National Preparedness System and National Continuity Policy.

CSG/EMAP must include reference to the Threat, Hazard, and Risk Identification and Assessment (THIRA) in its assessments verifying content and completeness of the THIRA as required by the National Preparedness Assessment Division (NPAD).

CSG/EMAP must include reference to the National Incident Management System (NIMS); the Homeland Security Exercise and Evaluation Program (HSEEP); the Continuity Guidance Circular (CGC); Federal Continuity Directives (FCDs); and other DHS/FEMA guidance and policy as appropriate in its assessments;
? Maintain a web-based portal for jurisdiction self-assessments;
? Provide peer-review, trend analysis, and feedback on problem areas identified in the self-assessments;
? Conduct a survey and follow-up report with those jurisdictions that have completed baseline assessments and provide feedback on the process;
? Provide access to best practices and model plans;
? Provide webinars for training on standards;
? Provide training for assessors;
? Complete state/territory/local/tribal assessments;
? Develop additional emergency preparedness and response standards and assessment and accreditation processes if directed.

Actions - CSG/EMAP will be responsible for the following:
? Recommendations for maintaining and updating ANSI- certified emergency management organization standards that are consistent with consensus-based guidance aligned with the National Preparedness System and National Continuity Policy and must include reference to the Threat, Hazard, and Risk Identification and Assessment, the National Incident Management System, the Homeland Security Exercise and Evaluation Program, the Continuity Guidance Circular, Federal Continuity Directives, and other DHS/FEMA guidance and policy as appropriate;
? Presenting the EMAP process and the emergency management standards and accreditation guidelines at National Emergency Management Association and International Association of Emergency Managers annual conferences and providing a copy of the briefing to FEMA/National Preparedness Assessment Division (NPAD);
? Securing agreements to assess approximately 12 Emergency Management organizations against ANSI-approved national standards;
? Maintaining a web-based portal for jurisdictional self-assessments;
? Ensuring access to best practices, including model plans, risk assessments, and similar documents and including this information in EMAP?s annual report to FEMA;
? Executing a peer-review process for emergency management organization accreditation, and feedback on problem areas identified in self-assessments;
? Providing webinars for training on the emergency management organization standards and the accreditation process;
? If directed, developing additional emergency preparedness and response consensus-based standards as well as a peer-assessment and accreditation process.

Agency - Department of Homeland Security

The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America's vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.

Website Address

http://www.fema.gov




Program Accomplishments

Fiscal Year 2016: ? EMAP Released the 2016 Emergency Management Standard ? Completed training workshops on the EMAP standard and assessment process. ? 12 State and local assessments were conducted. Fiscal Year 2017: 10 EMAP assessments. Fiscal Year 2018: 10 EMAP assessments.

Uses and Use Restrictions

1) State/territory baseline assessments documentation; 2) Maintenance of joint consensus standards and guidelines; 3) Maintenance of a web-based portal for states? and territories? self-assessments; 4) Peer-review and feedback on problem areas identified in the self-assessment; 5) Webinars for training on standards; 6) Videos which assist in the preparation for an assessment; and 7) Access to best practices and model plans.

See Funding Opportunity Announcement.

Eligibility Requirements

Applicant Eligibility

Any non-profit organization that can sufficiently demonstrate through their application significant experience in providing assessments of state emergency management organizations using peer review and nationally recognized emergency management standards and that can meet the objectives of this program is eligible to apply.

Beneficiary Eligibility

State and territory emergency management programs.

Credentials/Documentation

No Credentials or documentation are required. This program is excluded from coverage under 2 CFR 200, Subpart E - Cost Principles.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is required.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

This program is excluded from coverage under 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. The applicant must provide a detailed budget for the funds requested. The detailed budget must be submitted as an attachment to the grant application package in the ND Grants system. The budget must be complete, reasonable, and cost-effective in relation to the proposed project. The budget should provide the basis of computation of all project-related costs, and appropriate narrative, and a detailed justification of Management and Administrative (M&A) costs. For indirect costs, applicant is required to provide a copy of the official Negotiated Agreement in effect at the time of application.

Award Procedures

Applications will be reviewed by DHS FEMA National Preparedness Assessment Division Program Office and Grants Program Directorate (GPD), and the award will be made by GPD Assistance Officers. Funds will not be made available for obligation, expenditure, or drawdown until the applicant?s budget and budget narrative have been approved by FEMA.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Homeland Security Act of 2002, as amended, 6 U.S.C. § 313(b)(2)(G); 6 U.S.C. §§ 313(b)(2)(B); § 314(a)(10); and § 314(a)(11), Section 503(b)(2)(G) , Public Law 114-113, 6 U.S.C 313(b)(2).

Range of Approval/Disapproval Time

Other - Not Specified.

Appeals

Not Applicable.

Renewals

Not Applicable.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. This program has no matching requirements. This program does not have MOE requirements.

Length and Time Phasing of Assistance

The period of performance is 12 months. A request for extension may be submitted to FEMA at least 60 days prior end of the performance period with specific and compelling justifications as to why an extension is required. See the following for information on how assistance is awarded/released: Upon approval of the application, the award will be made in the form of a grant. The date of approval of award entered into the system is the ?award date.? Notification of award approval is made through the ND Grants system through an automatic email to the grantee point of contact (POC) listed in the initial application. Once an award has been approved and recorded in the system, a notice is sent to the authorized grant official. Follow the directions in the notification to accept your award documents. The authorized grant official should carefully read the award package for instructions on administering the grant and to learn more about the terms and conditions associated with responsibilities under Federal awards. Awarded funds will be loaded into the Payment Management System (PMS) and available for drawdown by the grantee, unless otherwise instructed.

Post Assistance Requirements

Reports

1. Baseline Assessment Reports, which identify the state or territory assessed, due within 120 days of peer-review onsite assessment. 2. Annual Baseline Assessment Summary Report, which reflect results of baseline assessments conducted during the period, identify trends, and summarize the state of the nation?s preparedness as determined through the application of nationally recognized emergency management standards.

No cash reports are required.

Quarterly Progress Reports which reflect progress toward the accomplishment of grant objectives, due within 30 days after the end of each quarter ending December 31st, March 31st, June 30th, and September 30th.

1. The Quarterly Federal Financial Report (FFR) ? SF-425, due within 30 days after the end of each quarter: January 30th, April 30th, July 30th, October 30th. 2. The Final Federal Financial Report (FFR), SF-425, due within 90 days after the Period of Performance expires.

3. Final Payment/Unexpended Funds: due within 90 days after the Period of Performance expires.

Reports are not required; however, Grant recipient will be monitored by FEMA staff, both programmatically and financially, to ensure that the project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met.

Monitoring will be accomplished through a combination of office-based desk reviews and on-site monitoring visits.

Monitoring will involve the review and analysis of the financial, programmatic, performance, and administrative issues relative to the program and will identify areas where technical assistance or other support may be needed.

The recipient is responsible for monitoring award activities to provide reasonable assurance that the Federal award is administered in compliance with requirements.

Responsibilities include the accounting of receipts and expenditures, cash management, maintaining adequate financial records, and refunding expenditures disallowed by audits.

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

Records

Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.

Financial Information

Account Identification

70-0560-0-1-999.

Obigations

(Salaries) FY 16 $660,000; FY 17 est $444,379; and FY 18 est $400,000 - The FY 2017 Emergency Management Baseline Assessment Grant (EMBAG) program NOFO will be released on grants.gov. The application will be due on June 30th and will be awarded as a 1 year program. This is a sole-source, non-competitive funding opportunity. This is a grant to the Council of State Governments (CSG)/Emergency Management Accreditation Program (EMAP) for the development and delivery of consensus-based national standards that are American National Standards (ANSI)-certified for emergency preparedness and response organizations, as well as the application of these standards in a peer reviewed assessment process. The CSG/EMAP is the only eligible applicant for the Emergency Management Baseline Assessment Grant (EMBAG) program.

Range and Average of Financial Assistance

No Data Available.

Regulations, Guidelines, and Literature

See Funding Opportunity Announcement.

Information Contacts

Regional or Local Office

None.

Headquarters Office

Sharon Kushnir, Program Manager 400 C Street, NW, Washington, District of Columbia 20472-3630 Email: sharon.kushnir@fema.dhs.gov Phone: 202-786-9451

Criteria for Selecting Proposals

Applications will be reviewed by the NPAD Program Office and GPD and a selection will be made based on the program criteria identified in the Funding Opportunity Announcement. The award will be made by GPD Assistance Officers.


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