Preparing for Emerging Threats and Hazards

To provide federal assistance which will support communities to prepare for new and emerging threats and hazards.



Agency - Department of Homeland Security

The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America's vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.

Office - See Regional Agency Offices.

N/A.
Website Address

http://www.FEMA.gov




Selected Recipients for this Program


RecipientAmount Start DateEnd Date
Homeland Security, Indiana Department Of $ 2,024,833   2017-09-012020-08-31
Emergency Management, Virginia Department Of $ 2,001,568   2017-09-012020-08-31
Winston-salem, City Of $ 1,868,050   2017-09-012020-08-31
Houston, City Of $ 1,759,733   2017-09-012020-08-31
Phoenix, City Of $ 1,565,000   2017-09-012020-08-31
State Law Enforcement Division $ 1,530,020   2017-09-012020-08-31
King, County Of $ 1,516,723   2017-09-012020-08-31
Homeland Security And Emergency Services, New York Division Of $ 1,379,048   2017-09-012020-08-31
Aurora, City Of $ 1,373,809   2017-09-012020-08-31
Emergency Management Agency, Maryland $ 2,098,575   2017-09-012020-08-31



Program Accomplishments

Fiscal Year 2016: ? Develop comprehensive and sustainable approaches to enhance preparedness forcomplex coordinated terrorist attacks. ? Develop and advance regional partnerships and whole community collaboration. ? Promote creative, innovative, and replicable approaches to preparing for complexcoordinated terrorist attacks. ?Develop and share lessons learned and best practices associated. Fiscal Year 2017: Enhanced preparedness for emerging threats and/or hazards. Development of comprehensive and sustainable approaches to enhance preparedness for emerging threats and/or hazards. Development and advancement of regional partnerships and whole community collaboration. Promotion of creative and innovative approaches that can be replicated and shared nationwide. Production of lessons learned and best practices associated with preparing for emerging threats and/or hazards. Fiscal Year 2018: No Current Data Available

Uses and Use Restrictions

Eligible activities shall include, but not be limited to, planning, training, and exercises related to preparing for emerging threats and hazards, as well as other activities as the Secretary determines appropriate.

Federal funds made available through this award may only be used for the purpose set forth in this award and must be consistent with the statutory authority for the award.

Award funds may not be used for matching funds for any other Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings.

In addition, federal funds may not be used to sue the federal government or any other government entity. Pre-award costs Pre-award costs are allowable only with the prior written approval of DHS/FEMA and if they are included in the award agreement.

To request pre-award costs a written request must be included with the application, signed by the Authorized Representative of the entity.

The letter must outline what the pre-award costs are for, including a detailed budget break-out of pre-award costs from the post-award costs, and a justification for approval.

Direct Costs Management and Administration (M&A) Costs: Costs associated with Management and Administration (M&A) are allowable.

A maximum of up to five percent (5%) of the funds awarded may be retained by the grantee, and any funds retained are to be used solely for M&A purposes associated with the award Planning: Planning related costs are allowed under this program.

Training: Training related costs are allowed under this program.

Exercises: Exercise related costs are allowed under this program.

Personnel: Personnel related costs are allowed under this program Equipment: Equipment costs are allowed under this program.

Travel Domestic Domestic travel costs are allowed under this program.

International International travel is not an allowable cost under this program unless approved in advance by the managing Federal agency. Construction and Renovation: Construction and renovation costs are NOT allowed under this program.

Eligibility Requirements

Applicant Eligibility

Please refer to the FY2016 Funding Opportunity Announcement.

Beneficiary Eligibility

Preparedness is the shared responsibility of our entire nation. Each community contributes to achieving the National Preparedness Goal by assessing and preparing for the risks that are most relevant and urgent for them individually, which in turn strengthens our collective security and resilience as a Nation. As new threats and hazards emerge, communities need to assess the risk to their community and take the necessary steps to prepare. Emerging threats and hazards include technological advancements, new environmental challenges, emerging diseases, and evolving terrorist tactics.

Credentials/Documentation

No Credentials or documentation are required. This program is excluded from coverage under 2 CFR 200, Subpart E - Cost Principles.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program.

Award Procedures

Prime recipient(s) and any sub-recipient awards will be based on the following factors:  Need: Demonstration of need for funding support, including an explanation of their associated risk, capability gaps, and limitations on federal assistance associated with the emerging threat/hazard.  Design and Implementation: Demonstration of an effective and sustainable project approach for achieving program objectives, including the specific project implementation, project management, and regional and whole community approaches.  Impact: Demonstration of the proposed project?s impact, including how the project will increase the jurisdiction?s preparedness and resilience and how collaboration with identified regional partners and whole community stakeholders will enhance project effectiveness.  Budget: Demonstration of a reasonable and cost-effective budget, including explanation of reasonable project costs across the requested categories and the project?s relative cost effectiveness.  Additional priority may be given to those projects that include creative or innovative approaches and/or plans for distributing project results to other jurisdictions.

Deadlines

Oct 01, 2016 to Oct 15, 2016 Please refer to the FY2016 Notice of Funding Opportunity.

Authorization

Department of Homeland Security Appropriations Act, 2016, Title V, Section 543, Public Law 114-113.

Range of Approval/Disapproval Time

From 30 to 60 days.

Appeals

Other - Not Specified.

Renewals

Other - Not Specified.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula. This program has no matching requirements. This program does not have MOE requirements.

Length and Time Phasing of Assistance

The expected period of performance will be three years from the date of award. Method of awarding/releasing assistance: lump sum.

Post Assistance Requirements

Reports

Recipients and sub-recipients will be required to file periodic programmatic reports describing funded activities and a final programmatic report at the conclusion of the period of performance.

Recipients are required to submit various financial and programmatic reports as a condition of their award acceptance.

Future awards and fund drawdowns may be withheld if these reports are delinquent. Federal Financial Reporting Requirements.

Recipients must report obligations and expenditures ported on a quarterly basis through the FFR (SF-425) to FEMA or more frequently should unusual circumstances arise.

Recipients must file the FFR electronically using the Payment and Reporting System (PARS).

An FFR must be submitted quarterly throughout the period of performance, including partial calendar quarters, as well as for periods where no grant award activity occurs.

Future awards and fund drawdowns may be withheld if these reports are delinquent, demonstrate lack of progress, or are insufficient in detail.

Recipients may review the Federal Financial Reporting Form (FFR) (SF-425) here: https://www.whitehouse.gov/sites/default/files/omb/grants/approved_forms/SF-425.pdf, SF-425 OMB #00348-0061.

Financial and Compliance Audit Report For audits of fiscal years beginning on or after December 26, 2014, recipients that expend $750,000 or more from all federal funding sources during their fiscal year are required to submit an organization-wide financial and compliance audit report.

The audit must be performed in accordance with the requirements of GAO?s Government Auditing Standards, located at http://www.gao.gov/govaud/ybk01.htm, and the requirements of Subpart F of 2 C.F.R.

Part 200, located at http://www.ecfr.gov/cgi-bin/text-idx?SID=55e12eead565605b4d529d82d276105c&node=2:1.1.2.1.1.6&rgn=div6.

Audit reports are currently due to the Federal Audit Clearinghouse no later than nine months after the end of the recipient?s fiscal year.

Recipients and sub-recipients will be required to file periodic programmatic reports describing funded activities and a final programmatic report at the conclusion of the period of performance. Recipients are responsible for providing updated performance reports using the Performance Progress Report (SF-PPR) on a quarterly basis or more frequently should unusual circumstances arise.

The SF-PPR is due within 30 days after the end of the reporting period.

Recipients must complete the cover page of the SF-PPR and submit it as an attachment to the ND Grants system.

The SF-PPR can be accessed online at http://www.fema.gov/media-library/assets/documents/29485 OMB #0970-0334. The following reporting periods and due dates apply: Reporting Period Report Due Date October 1 ? December 31 January 30 January 1 ? March 31 April 30 April 1 ? June 30 July 30 July 1 ? September 30 October 30 Close Out Reporting Requirements.

Within 90 days after the end of the period of performance, or after an amendment has been issued to close out a grant, whichever comes first, recipients must submit a final FFR and final progress report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the period of performance.

If applicable, an inventory of all construction projects that used funds from this program has to be reported using the Real Property Status Report (Standard Form SF 429) available at http://www.whitehouse.gov/sites/default/files/omb/grants/approved_forms/sf-429.pdf. After these reports have been reviewed and approved by FEMA Grant Programs Directorate and the Program Office, a close-out notice will be completed to close out the grant.

The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR.

The recipient is responsible for returning any funds that have been drawn down but remain as unliquidated on recipient financial records.

Recipients and sub-recipients will be required to file periodic expenditure reports in compliance with all relevant regulations governing this program.

As the awarding agency, FEMA will conduct performance monitoring of the prime recipient(s) related to financial aspects of the award(s).

The Prime Recipient(s) will be responsible for conducting programmatic and financial monitoring of subrecipient(s).

Audits

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

Records

Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.

Financial Information

Account Identification

70-0560-0-1-453.

Obigations

(Project Grants) FY 16 $35,940,000; FY 17 Estimate Not Available; and FY 18 Estimate Not Available

Range and Average of Financial Assistance

TBD.

Regulations, Guidelines, and Literature

2 CFR Part 200.

Information Contacts

Regional or Local Office

See Regional Agency Offices. N/A.

Headquarters Office

Complex Coordinated Terrorist Attack Program Office, FEMA 500 C Street., SW, Washington, District of Columbia 20472 Email: FEMA-CCTA@fema.dhs.gov Phone: 1(800) 368-6498

Criteria for Selecting Proposals

Need: Demonstration of need for funding support, including an explanation of their associated risk, capability gaps, and limitations on federal assistance associated with the emerging threat/hazard. Design and Implementation: Demonstration of an effective and sustainable project approach for achieving program objectives, including the specific project implementation, project management, and regional and whole community approaches. Impact: Demonstration of the proposed project?s impact, including how the project will increase the jurisdiction?s preparedness and resilience and how collaboration with identified regional partners and whole community stakeholders will enhance project effectiveness. Budget: Demonstration of a reasonable and cost-effective budget, including explanation of reasonable project costs across the requested categories and the project?s relative cost effectiveness. Additional priority may be given to those projects that include creative or innovative approaches and/or plans for distributing project results to other jurisdictions.



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Edited by: Michael Saunders

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